Regular Meeting January 28, 2008
1. Call to Order
The Killingworth Board of Selectmen held its regular meeting on Monday, January 28, 2008, at 9:00 AM at the Killingworth Town Office Building, 323 Route 81, Killingworth. In attendance were First Selectman Richard Cabral and Selectman Catherine Iino. First Selectman Cabral called the meeting to order at 9:00 AM.
2. Pledge of Allegiance
The Pledge of Allegiance was recited.
3. Approval of Minutes
Motion by Iino, second by Cabral, to approve January 14, 2008 Minutes amended as follows -
Under New Business, item f. Reservoir Road Discussion, change 5th sentence to read, "The State and Cardinal Engineering have looked at this, however, the State will not be inspecting it."
Voting in favor - Iino, Cabral. Opposed - none. Motion Carried.
4. Visitors - Concerning Items on the Agenda - none.
5. Tax Abatements & Refunds
Motion by Iino, second by Cabral, to approve the following tax abatements and refunds - Abatement - Rita M. Harkin & Estate of Joseph Harkin $212.42; Refunds - Philip Kemp $14.61 and VW Credit Leasing LTD $218.32, both for overpayment. Voting in favor - Iino, Cabral. Opposed - none. Motion Carried.
6. Vacancies
First Selectman Cabral reviewed the following vacancies - WPCA, Land Use, Recreation Commission, TOB Study Committee, Open Space Subcommittee and Local Emergency Planning Committee. Both political party chairmen have been notified of these vacancies.
7. Appointments
a. Open Space Subcommittee
Motion by Cabral, second by Iino, to appoint Todd Berman to Open Space Subcommittee. Voting in favor - Iino, Cabral. Opposed - none. Motion Carried.
b. Town Office Building Study Committee
Motion by Cabral, second by Iino, to appoint James Lally to Town Office Building Study Committee. Voting in favor - Iino, Cabral. Opposed - none. Motion Carried.
c. Local Emergency Planning Committee
Motion by Cabral, second by Iino, to appoint Todd Berman to Local Emergency Planning Committee. Voting in favor - Iino, Cabral. Opposed - none. Motion Carried.
8. Old Business - none.
9. New Business
Motion by Cabral, second by Iino, to add New Business Item "h" - Go Red Proclamation. Voting in favor - Iino, Cabral. Opposed - none. Motion Carried.
a. BOS Approval of Call of Town Meeting February 7, 2008
Motion by Iino, second by Cabral, to approve Call of Town Meeting for 2/7/08. Voting in favor - Iino, Cabral. Opposed - none. Motion Carried. Selectman Iino noted she would not be able to attend the Town Meeting.
b. Codification Project Analysis
Motion by Iino, second by Cabral, to table Codification Project Analysis. Voting in favor - Iino, Cabral. Opposed - none. Motion Carried. First Selectman Cabral briefly reviewed the codification project analysis process.
c. Discussion Land Conservation Tax Abatement for Non-Profit Organizations
First Selectman Cabral noted this had been reviewed and approved by the Board of Selectmen and forwarded on to the Board of Finance. The Board of Finance has asked for another legal opinion due to the fact the Town Attorney Michael Wells is a member of the Land Trust. First Selectman Cabral noted this only applies to anything commencing October 1, 2007 and nothing prior. Motion by Iino, second by Cabral, to authorize First Selectman to seek independent opinion regarding Land Conservation Tax Abatement for Non-Profit Organization. Voting in favor - Iino, Cabral. Opposed - none. Motion Carried.
d. Reservoir Road Bridge Committee - Concept of Surface Design for Side Walls
Ed Coppola, Chairman of the Reservoir Road Bridge Engineering Review Committee, read into the record his letter to the Board of Selectmen regarding concrete form liners. Cardinal Engineering estimated additional cost of $13,770 for the form liner system and the Town of Killingworth would be responsible for 20 percent or $2,600 to $2,700. The Committee was asking the Board of Selectmen to make a decision so as not to delay the project. Chairman Coppola briefly reviewed the form liner system and the two types the Committee had looked at. Motion by Cabral, second by Iino, to approve additional expense of between $2,600 to $2,700 for the form liner system for Reservoir Road Bridge, Surface Design for Side Walls. Voting in favor - Iino, Cabral. Opposed - none. Motion Carried. First Selectman Cabral will call Cardinal Engineering to inform that of this approval and do a follow up letter as well.
e. Charge to Land Use Committee (Bosco)
Motion by Cabral, second by Iino, to accept Land Use Committee Charge (Bosco) as attached. Discussion followed. First Selectman Cabral briefly reviewed each of the five (5) items in the charge. Voting in favor - Iino, Cabral. Opposed - none. Motion Carried.
f. Non-Discrimination Agreements & Warranties Policy
Motion by Cabral, second by Iino, to accept Non-Discrimination Agreements & Warranties Policy relative to the Reservoir Road Bridge Project and as reviewed by First Selectman Cabral. Discussion followed. Selectman Iino asked whether this had to be approved by Town Meeting. First Selectman Cabral replied no, it was a policy, not an Ordinance. Voting in favor - Iino, Cabral. Opposed - none. Motion Carried.
g. Agreement Between the State of Connecticut and the Town of Killingworth for Right Of Way Activities, related to Reservoir Road Bridge Project
First Selectman Cabral reviewed the Agreement. Selectman Iino noted per this agreement the State will be negotiating for any rights of way and the Town's share of this expense would be $5000. First Selectman Cabral noted the Town Attorney has reviewed the Agreement per his letter dated January 24, 2008 and indicates it would be appropriate to execute same. Motion by Cabral, second by Iino, to authorize First Selectman to sign Agreement Between State of Connecticut and Town of Killingworth for Right-of-Way Activities related to Reservoir Road Bridge Project Replacement #04716 utilizing Federal and Municipal Funds. Voting in favor - Iino, Cabral. Opposed - none. Motion Carried.
h. Wear Red Day for Women Proclamation
First Selectman Cabral read the Proclamation into the record. Motion by Cabral, second by Iino, to authorize First Selectman to sign "Wear Red Day for Women" Proclamation naming Friday, February 1, 2008, as "Go Red" Day, encouraging everyone to wear red in recognition of the fight against heart disease in women. Voting in favor - Iino, Cabral. Opposed - none. Motion Carried.
10. RJC Announcements
First Selectman Cabral noted the new Transfer Station stickers have been received, application forms are at the printers to be received shortly and the brochure is in the design stage. Application forms will be available starting February 14th.
11. Selectmen's Concerns
Selectman Iino noted at the last meeting First Selectman Cabral mentioned the temporary solution for the Reservoir Road Bridge. She asked whether bids would have to be solicited. First Selectman Cabral noted anything between $5000 and $10,000 would require bids and anything above $10,000 would require town meeting approval. He indicated the Bridge Committee is in the loop regarding this matter, although he acknowledged originally the Committee was not aware of this discussion and apologized to the Committee.
12. Visitor Comments - General - none.
13. Adjournment
Motion by Cabral, second by Iino, to adjourn at 9:43 AM. Voting in favor - Iino, Cabral. Opposed - none. Motion Carried.
The Killingworth Board of Selectmen held its regular meeting on Monday, January 28, 2008, at 9:00 AM at the Killingworth Town Office Building, 323 Route 81, Killingworth. In attendance were First Selectman Richard Cabral and Selectman Catherine Iino. First Selectman Cabral called the meeting to order at 9:00 AM.
2. Pledge of Allegiance
The Pledge of Allegiance was recited.
3. Approval of Minutes
Motion by Iino, second by Cabral, to approve January 14, 2008 Minutes amended as follows -
Under New Business, item f. Reservoir Road Discussion, change 5th sentence to read, "The State and Cardinal Engineering have looked at this, however, the State will not be inspecting it."
Voting in favor - Iino, Cabral. Opposed - none. Motion Carried.
4. Visitors - Concerning Items on the Agenda - none.
5. Tax Abatements & Refunds
Motion by Iino, second by Cabral, to approve the following tax abatements and refunds - Abatement - Rita M. Harkin & Estate of Joseph Harkin $212.42; Refunds - Philip Kemp $14.61 and VW Credit Leasing LTD $218.32, both for overpayment. Voting in favor - Iino, Cabral. Opposed - none. Motion Carried.
6. Vacancies
First Selectman Cabral reviewed the following vacancies - WPCA, Land Use, Recreation Commission, TOB Study Committee, Open Space Subcommittee and Local Emergency Planning Committee. Both political party chairmen have been notified of these vacancies.
7. Appointments
a. Open Space Subcommittee
Motion by Cabral, second by Iino, to appoint Todd Berman to Open Space Subcommittee. Voting in favor - Iino, Cabral. Opposed - none. Motion Carried.
b. Town Office Building Study Committee
Motion by Cabral, second by Iino, to appoint James Lally to Town Office Building Study Committee. Voting in favor - Iino, Cabral. Opposed - none. Motion Carried.
c. Local Emergency Planning Committee
Motion by Cabral, second by Iino, to appoint Todd Berman to Local Emergency Planning Committee. Voting in favor - Iino, Cabral. Opposed - none. Motion Carried.
8. Old Business - none.
9. New Business
Motion by Cabral, second by Iino, to add New Business Item "h" - Go Red Proclamation. Voting in favor - Iino, Cabral. Opposed - none. Motion Carried.
a. BOS Approval of Call of Town Meeting February 7, 2008
Motion by Iino, second by Cabral, to approve Call of Town Meeting for 2/7/08. Voting in favor - Iino, Cabral. Opposed - none. Motion Carried. Selectman Iino noted she would not be able to attend the Town Meeting.
b. Codification Project Analysis
Motion by Iino, second by Cabral, to table Codification Project Analysis. Voting in favor - Iino, Cabral. Opposed - none. Motion Carried. First Selectman Cabral briefly reviewed the codification project analysis process.
c. Discussion Land Conservation Tax Abatement for Non-Profit Organizations
First Selectman Cabral noted this had been reviewed and approved by the Board of Selectmen and forwarded on to the Board of Finance. The Board of Finance has asked for another legal opinion due to the fact the Town Attorney Michael Wells is a member of the Land Trust. First Selectman Cabral noted this only applies to anything commencing October 1, 2007 and nothing prior. Motion by Iino, second by Cabral, to authorize First Selectman to seek independent opinion regarding Land Conservation Tax Abatement for Non-Profit Organization. Voting in favor - Iino, Cabral. Opposed - none. Motion Carried.
d. Reservoir Road Bridge Committee - Concept of Surface Design for Side Walls
Ed Coppola, Chairman of the Reservoir Road Bridge Engineering Review Committee, read into the record his letter to the Board of Selectmen regarding concrete form liners. Cardinal Engineering estimated additional cost of $13,770 for the form liner system and the Town of Killingworth would be responsible for 20 percent or $2,600 to $2,700. The Committee was asking the Board of Selectmen to make a decision so as not to delay the project. Chairman Coppola briefly reviewed the form liner system and the two types the Committee had looked at. Motion by Cabral, second by Iino, to approve additional expense of between $2,600 to $2,700 for the form liner system for Reservoir Road Bridge, Surface Design for Side Walls. Voting in favor - Iino, Cabral. Opposed - none. Motion Carried. First Selectman Cabral will call Cardinal Engineering to inform that of this approval and do a follow up letter as well.
e. Charge to Land Use Committee (Bosco)
Motion by Cabral, second by Iino, to accept Land Use Committee Charge (Bosco) as attached. Discussion followed. First Selectman Cabral briefly reviewed each of the five (5) items in the charge. Voting in favor - Iino, Cabral. Opposed - none. Motion Carried.
f. Non-Discrimination Agreements & Warranties Policy
Motion by Cabral, second by Iino, to accept Non-Discrimination Agreements & Warranties Policy relative to the Reservoir Road Bridge Project and as reviewed by First Selectman Cabral. Discussion followed. Selectman Iino asked whether this had to be approved by Town Meeting. First Selectman Cabral replied no, it was a policy, not an Ordinance. Voting in favor - Iino, Cabral. Opposed - none. Motion Carried.
g. Agreement Between the State of Connecticut and the Town of Killingworth for Right Of Way Activities, related to Reservoir Road Bridge Project
First Selectman Cabral reviewed the Agreement. Selectman Iino noted per this agreement the State will be negotiating for any rights of way and the Town's share of this expense would be $5000. First Selectman Cabral noted the Town Attorney has reviewed the Agreement per his letter dated January 24, 2008 and indicates it would be appropriate to execute same. Motion by Cabral, second by Iino, to authorize First Selectman to sign Agreement Between State of Connecticut and Town of Killingworth for Right-of-Way Activities related to Reservoir Road Bridge Project Replacement #04716 utilizing Federal and Municipal Funds. Voting in favor - Iino, Cabral. Opposed - none. Motion Carried.
h. Wear Red Day for Women Proclamation
First Selectman Cabral read the Proclamation into the record. Motion by Cabral, second by Iino, to authorize First Selectman to sign "Wear Red Day for Women" Proclamation naming Friday, February 1, 2008, as "Go Red" Day, encouraging everyone to wear red in recognition of the fight against heart disease in women. Voting in favor - Iino, Cabral. Opposed - none. Motion Carried.
10. RJC Announcements
First Selectman Cabral noted the new Transfer Station stickers have been received, application forms are at the printers to be received shortly and the brochure is in the design stage. Application forms will be available starting February 14th.
11. Selectmen's Concerns
Selectman Iino noted at the last meeting First Selectman Cabral mentioned the temporary solution for the Reservoir Road Bridge. She asked whether bids would have to be solicited. First Selectman Cabral noted anything between $5000 and $10,000 would require bids and anything above $10,000 would require town meeting approval. He indicated the Bridge Committee is in the loop regarding this matter, although he acknowledged originally the Committee was not aware of this discussion and apologized to the Committee.
12. Visitor Comments - General - none.
13. Adjournment
Motion by Cabral, second by Iino, to adjourn at 9:43 AM. Voting in favor - Iino, Cabral. Opposed - none. Motion Carried.
