September 11, 2006 - REGULAR
1. Call to Order
The Killingworth Board of Selectmen held its regular meeting on Monday, September 11, 2006, at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut. In attendance were First Selectman Martin Klein, Selectman Fred Dudek and Selectman Edward Sipples. First Selectman Klein called the meeting to order at 7:00 PM.
Everyone stood for a “Moment of Silence for the 5th Anniversary of 9/11.”
2. Approval of Minutes from August 28, 2006
Motion by Dudek, second by Sipples, to approve the August 28, 2006 Minutes amended as follows –
• Page 3, it is noted for the record the Public Information Meeting for the Traffic Circle (Routes 80 & 81) has been rescheduled to October 16, 2006.
• Page 4, under 9. Selectmen’s Concerns, 3rd paragraph, correct “gravity” to “graffiti.”
Voting in favor – Dudek, Sipples, Klein. Opposed – none. Motion Carried.
3. Visitors
Howard Pfrommer from Jacobson & Associates was present to briefly review the proposed work at Green Hill Road/Route 81. He reviewed existing conditions plan and noted the proposal is to eliminate the current intersection and create a “T” intersection. The “T” would come out right in the middle of the two properties across the street. The Town acquired property from Gary Bellard. The Town attorney is reviewing legal aspects, insurance approval has been obtained and inland wetlands approval is expected soon. The plan is to go out to bid this winter and start construction next spring. Coordination meetings have been held with DOT. Selectman Sipples inquired about impact on existing traffic. Mr. Pfrommer noted the intersection would be closed and traffic would be rerouted down to Stevens Road. It was noted there is $90,000 in the budget, but it is not known whether that is enough. The old road would be taken up and the area graded and seeded. Selectman Dudek asked about access for the last house on Green Hill Road. Mr. Pfrommer noted they have met with the Pierponts several times and will make sure they have access in the meantime. Peter Venuti noted he thought it was a good idea to change the intersection and it’s being done in the proper way. With regard to the detour on Stevens Road, Mr. Venuti suggested the town crew cut back the trees on Green Hill Road. First Selectman Klein noted he would that that under consideration. Mr. Klein noted there was no exchange of money for the property, but it was appraised so Mr. Bellard could take it off his taxes. There was a brief discussion regarding the public water supply. Mr. Pfrommer noted the roadway shoulders will be sloped toward the center of the road. The ground water flow is to the west.
Peter Venuti, PAYT Committee, reviewed the results of crushing cardboard. He indicated they were averaging about 3 trips and 4 tons, but it was reduced to 1 trip. There was discussion regarding the compaction of compactor #2 and #1. The number of cars for Thursday nights was also reviewed. Mr. Venuti noted the number of cars without stickers is alarming and a concern. If there is no sticker, there should be no service. Mr. Board agreed that anyone without a sticker should be turned away. Lou DesJardins noted the cardboard is just thrown in the hopper, but he understood there was a problem with getting it out after. The method for emptying the compactors was reviewed. It was also noted one doesn’t want to pack the compactors completely full. Selectman Dudek asked if there would be any savings offset by less maintenance. Mr. Venuti noted there should not be any extra work load on the employees. Jeff Reisman noted the Town needs to acclimate residents as to what is required. It was also noted Killingworth was the first Town to have a transfer station and is 5 years ahead of anyone else. The more the Town recycles, the more it saves. It was stated all the other Towns charge and Killingworth does not. The PAYT Committee is looking out for residents’ tax dollars. First Selectman Klein stated he was a bit stymied in that the Town Foreman has an opinion and the PAYT Committee has an opinion. He asked the Committee if they would be willing to go back and try this for another period of time and then return to the BOS with the results. He indicated he would like to see this operate during the colder weather to see whether the cardboard would come out without a piston to push it out. Mr. Venuti noted there are 3 new roll offs and they do not have one ounce of grease. The grease fittings are still covered by paint. Walter Adametz, Acting Town Foreman, noted the driver is in charge of that and he has been told about it. Steve Hollander noted there was a concern about putting miles on the truck and this is a way to cut miles. There was discussion regarding licensing to run the compactor, size of the compactors and which ones were being used. Selectman Dudek asked if the ram travels with the box. Mr. Adametz replied yes. There was discussion regarding mixed paper. CRRA is taking it now, but in six months cardboard and newspaper will have to be separated. Mr. Adametz noted the manufacturer’s recommended pressure is 1800 psi. Selectman Dudek asked if it is known what other towns use. Mr. Adametz noted Saybrook uses smaller compactors and separate rams. There was discussion regarding number of employees. Selectman Dudek asked Mr. DesJardins what his opinion was of having additional manpower. Mr. DesJardins replied he thought it was running good the way it is now. Jeff Reisman suggested trying it for another month and letting the residents do this on their own. Selectman Dudek noted he would be in favor of that. There was discussion regarding fire personnel and whether or not they can leave the transfer station when duty calls. Mr. Venuti suggested a policy should be established that fire and ambulance volunteers can go at their discretion. Selectman Dudek noted that traditionally the Town has supported that in the past. There was discussion regarding hours and it was a consensus of Board members not to change the hours. There was discussion about renaming the PAYT Committee. Committee members wanted to leave the name the same. Discussion ensued regarding enforcement of rules and stickers. Selectman Sipples noted it was his opinion there are transfer station rules that are not being enacted and it is costing the Town some money. Selectman Dudek noted he thought it was agreed that after a certain amount of time if there were no stickers, there would be no entry. Mr. Hollander stated that was correct. Selectman Sipples asked if there were any Ordinances regarding transfer station rules. The Committee indicated they would check to see if there are any Ordinances.
Walter Adametz submitted and reviewed the Annual Highway Maintenance Program. He reviewed snow plowing, road sweeping, paving, chip sealing, roadside mowing, etc. Mr. Adametz noted a big concern was getting the roads swept before winter and cleaning catch basins. Grass is also getting tall on the sides of the roads. There will be icing problems if the roads aren’t swept. Mr. Adametz noted vegetation on the sides of the roads is a big problem. The State requires the Towns to have some sort of a road program to keep siltation out of the catch basins. Road sweeping was again reviewed. Selectman Dudek asked if the Town got any bids on road sweeping. Mr. Adametz noted the Town usually piggybacks on other towns. Selectman Dudek noted the BOS were under the impression the Town crew would be tied up with Alders Bridge Road and Green Hill Road. Mr. Adametz noted it is now too late to put this out to bid. They will be getting the trucks ready for winter pretty soon. Mr. Adametz noted he would like to go on record that if nothing is done about sweeping, he is not taking responsibility for any icing on the roads. Selectman Dudek noted these Minutes will show that on the record. Selectman Dudek noted he would not be in favor of not bidding this as it is expensive, and based on past discussion this Board has had with regard to bidding. Selectman Sipples noted there has never been mention of this being a safety issue, and he is now thinking that maybe it is a safety issue based on what Mr. Adametz just said. Selectman Dudek noted that if the $15,000 in the budget is expended now, it won’t be there next spring to do road sweeping. Selectman Sipples noted his big concern is the safety issue. He felt strongly that the roads need to be swept. Selectman Dudek noted he didn’t have an argument either way, but felt it should go out to bid. First Selectman Klein noted it should start with our own equipment. Selectman Sipples noted he agreed with Selectman Dudek regarding the bid issue. Mr. Adametz reiterated that if there is a problem, he has brought this to the Board’s attention. Selectman Dudek noted Mr. Adametz would not be responsible. Selectman Sipples noted that in the future if the Town crew is not going to do something, then those funds should not be put in the budget. First Selectman Klein noted that was a good point and he agreed. Selectman Dudek noted the Board never said the Town would not do it.
Walter Adametz reviewed the topic of replacement employees. He reviewed the number of current employees and how many are available on a daily basis. Selectman Dudek pointed out that with Mr. Adametz being Acting Town Foreman, the crew is actually down one more man. Mr. Adametz agreed. Selectman Sipples asked about the status of the backlog of residents’ complaints mentioned at an earlier meeting. Mr. Adametz noted they have been “putting out fires” as they go along. Motion by Sipples to replace one person on the Town Crew (Park & Rec/Highway slot). Discussion followed. Selectman Dudek noted the timesheets will have to be signed off by Mr. Adametz and it should be noted what this individual’s time is used for. There should also be a posted set of qualifications. Motion by Sipples, second by Dudek, to move the question. Voting in favor – Dudek, Sipples, Klein. Opposed – none. Motion Carried. VOTE ON ORIGINAL MOTION – Unanimously in favor. Motion Carried.
Gina Regolo reviewed the Performance Appraisal Program for the Town of Killingworth Employees. She noted this is a process for providing the Town’s employees with an annual evaluation. It would also clarify job expectations and be a guide to annual wage adjustments. This process would also entail updating job descriptions. This would include both part time and full time employees. Selectman Sipples asked if the transfer station employees would fall into this category. Ms. Regolo replied yes. A procedure and forms would need to be established. Selectman Dudek noted this was a great start. Mr. Adametz noted the KMEA contract is due to be renegotiated in January. Selectman Sipples asked why Ms. Regolo is doing this when it is a managerial task. First Selectman Klein noted he asked her to do it because of her background in human resources. The suggested timeline was reviewed. Selectman Sipples noted he felt the timeline was totally unrealistic. There is a plus side and a minus side to this. Ms. Regolo briefly reviewed the Town’s two pension plans noting that information in the past has been inaccurate. She briefly mentioned GASB Standards for municipalities. Selectman Dudek noted he was annoyed that this has come to the Board through the back door. There was a brief discussion regarding auditors. Selectman Dudek noted that he hoped whatever information comes back from this, that it comes back to this Board for review. Mr. Dudek noted he has been trying to put the Fire Company Pension Plan to bed and it has taken 17 years to do.
Walter Adametz noted for the record he was not the one to make the decision to close Lover’s Lane. This Board had a procedure on how to open and close the roads. He makes recommendations, but that’s all. Selectman Sipples noted Mr. Klein did not follow the procedure the last time the road was closed. The procedure was to determine if Lover’s Lane was to be closed. Selectman Dudek noted his message was that the road was closed. Selectman Sipples noted the First Selectman ignored the vote of this Board. He would like to contact the Town Attorney to see what happens when the First Selectman ignores a Board’s vote. There was discussion regarding the concrete blocks and who cut the gates, etc. Lou Annino noted he had a visit from the State Police regarding the cutting of the gates. Selectman Dudek noted there is a regular procedure to be followed and that should occur in the future.
4. Tax Abatements & Refunds
Motion by Klein, second by Dudek, to approve Tax Abatements & Refunds as reviewed and noted on the attached sheet. Voting in favor – Klein, Dudek, Sipples. Opposed – none. Motion Carried.
5. Appointments/Vacancies
1. Traffic Study Committee
Motion by Klein, second by Dudek, to appoint six members to Traffic Study Committee as submitted by Phil Stull – George Roelofsen, Rafelina Graham, Kimberly Takish, Bob Ellis, Philip Stull and David Roberts. Voting in favor – Klein, Dudek, Sipples. Opposed – none. Motion Carried.
6. Old Business
1. PAYT Committee
Discussed earlier in the meeting under Visitors.
2. Road Sweeping
Discussed earlier in the meeting under Visitors.
3. Route 81/Green Hill Road
Discussed earlier in the meeting under Visitors.
4. Town Hall Computer Bid
Selectmen Dudek distributed a summary of the 3 bids received for the Town Hall Computer. The first year total for TechNet Computing was $12,959.00. The first year total for Sydell Associates was $23,125.00. The first year total for Fuss & O’Neill, block support only was $24,351.22 and Full Managed Services was $27,651.22. He noted there were different theories for off site/on site data storage between the 3 bids. He also noted there was a difference in anti-spyware solutions as to whether it should be hardware vs. software. Before the bid can be awarded, the Selectmen must go to the Board of Finance for an appropriation. Selectman Sipples noted he submitted the Minutes from the Special Meeting where the 3 vendors were interviewed this morning.
7. New Business
1. Public Works Commission
First Selectman Klein noted he is trying to convince the Reservoir Road Bridge Engineer Review Committee to role over into a Public Works Commission when they are finished with the bridge project.
2. Resident Trooper’s Office – Painting Estimates
The following estimates were reviewed – A1 Custom Painting $2,200 (2 coats); J & E Warner &Sons $4,990 (2 coats) and $3,950 (1 coat); John Wills $4,000 (2 coats) and $2,500 (1 coat); T & M Painting $2,400 (1 coat) and just the graffiti area would be $675. Motion by Sipples, second by Klein, to award painting of Trooper’s Office to A1 Custom Painting. Voting in favor – Sipples, Klein, Dudek. Opposed – none. Motion Carried.
3. BOS Approval of Resolution for Alder’s Bridge Road and Authorization for Town Meeting
First Selectman Klein explained that the Town needs to approve a Resolution to move a CL&P pole and grant them an easement. The Town is not abandoning the road, just discontinuing a portion of it. First Selectman Klein read both Resolutions into the record and the following motions were made –
Motion by Sipples, second by Dudek, to approve Resolution (as read into the record by First Selectman Klein and attached to these Minutes) that Board of Selectmen, subject to approval of Planning Commission and Town Meeting, to discontinue a portion of Alders Bridge Road. Voting in favor – Sipples, Dudek, Klein. Opposed – none. Motion Carried.
Motion by Dudek, second by Sipples, to approve Resolution (as read into the record by First Selectman Klein and attached to these Minutes) that Town Meeting approves the discontinuance of a portion of Alders Bridge Road, said portion of road described in Resolution. Voting in favor – Dudek, Sipples, Klein. Opposed – none. Motion Carried.
4. Bosco Property – Discussion of Future Purposes
It was noted a letter had been received from Code Official Richard Leighton indicating the cost for residence conversion of the Bosco property would be in excess of $250 per square foot or between $450,000 and $500,000 without taking into consideration upgrades of the driveway and parking areas. First Selectman Klein noted he was attempting to get the former Town Office Building Study Committee members to attend an organizational meeting on September 18th to look at future uses for the Bosco property.
Selectman Sipples noted he would like to see the Bosco Farmhouse remain a residence and possibly turned into a duplex and rented at a reasonable rate to volunteer firemen or ambulance personnel. First Selectman Klein noted that based on the bonding, the Town cannot receive revenue from this property. Selectman Sipples noted the First Selectman committed the Town to 20 year bonding without discussing this with the full Board. He asked why the First Selectman couldn’t have told the Board that the Bosco Farmhouse could have been sold to a private party. Mr. Sipples further noted the Town thought it had a $500,000 asset and now it has a $500,000 liability. Mike Board noted this should have gone to Town Meeting. He asked First Selectman Klein to explain the time line for signing the bond. First Selectman Klein noted there were notes from here and there that needed to be rolled into the bonding and it was cheaper to do it for the 20 years, than doing it the other way and paying a lot more. Mr. Board reiterated Mr. Klein was given knowledge that nobody in Town knew about and he didn’t share it with anyone. He also noted there was a condition on the bonding that wasn’t shared. Selectman Sipples asked if the document signed by Mr. Klein was public information. First Selectman Klein noted a copy of it was put in the Selectmen’s boxes. Neither Selectmen Sipples or Dudek remember getting a copy of that document.
5. Discussion – Town Employee Appraisal Program
Discussed earlier in the meeting under Visitors.
8. MK Announcements
First Selectman Klein briefly reviewed the issue of payment by Region 17 of the Building Fees. He reviewed the last Region 17 Board of Ed Minutes and past Killingworth Board of Selectmen Minutes where this item was discussed on January 29, 2005 and February 14, 2005. Mr. Klein noted that if Region 17 doesn’t pay the whole amount owed, then the Certificate of Occupancy will be held up and this will have to go to Court. Selectman Dudek noted the big issue is credibility; they agreed to pay and now they are reneging on that agreement. First Selectman Klein noted he is trying to set up a meeting between Region 17 and their attorney to discuss this matter further but he is going to tell them this is what is owed and there is no discussion. Mr. Board asked whether Dick Leighton would go along with withholding the CO and whether or not he could legally do so. First Selectman Klein noted Region 17 has a commitment to pay and they don’t want to pay anything. Selectman Sipples noted it is Haddam’s position they never charged Region 17 for any schools in their town or renovation of the pool. They have set a precedent of not charging Region 17 and feel Killingworth is unreasonable in this case. First Selectman Klein stated Richard Leighton has done a great job with regard to the school. Region 4 paid every fee that was assessed. Selectman Dudek stated the bottom line is the Town of Killingworth had an agreement with Region 17. Selectman Sipples noted he is solid on the building fees, but this Board has never had a discussion regarding the legal fees. The two major legal issues were the adjacent property owners boundary dispute and the downstream defender.
9. Selectmen’s Concerns
This item was tabled to a future meeting.
10. Adjournment
Motion by Sipples, second by Dudek, to adjourn at 10:15 PM. Voting in favor – Sipples, Dudek, Klein. Opposed – none. Motion Carried.
The Killingworth Board of Selectmen held its regular meeting on Monday, September 11, 2006, at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut. In attendance were First Selectman Martin Klein, Selectman Fred Dudek and Selectman Edward Sipples. First Selectman Klein called the meeting to order at 7:00 PM.
Everyone stood for a “Moment of Silence for the 5th Anniversary of 9/11.”
2. Approval of Minutes from August 28, 2006
Motion by Dudek, second by Sipples, to approve the August 28, 2006 Minutes amended as follows –
• Page 3, it is noted for the record the Public Information Meeting for the Traffic Circle (Routes 80 & 81) has been rescheduled to October 16, 2006.
• Page 4, under 9. Selectmen’s Concerns, 3rd paragraph, correct “gravity” to “graffiti.”
Voting in favor – Dudek, Sipples, Klein. Opposed – none. Motion Carried.
3. Visitors
Howard Pfrommer from Jacobson & Associates was present to briefly review the proposed work at Green Hill Road/Route 81. He reviewed existing conditions plan and noted the proposal is to eliminate the current intersection and create a “T” intersection. The “T” would come out right in the middle of the two properties across the street. The Town acquired property from Gary Bellard. The Town attorney is reviewing legal aspects, insurance approval has been obtained and inland wetlands approval is expected soon. The plan is to go out to bid this winter and start construction next spring. Coordination meetings have been held with DOT. Selectman Sipples inquired about impact on existing traffic. Mr. Pfrommer noted the intersection would be closed and traffic would be rerouted down to Stevens Road. It was noted there is $90,000 in the budget, but it is not known whether that is enough. The old road would be taken up and the area graded and seeded. Selectman Dudek asked about access for the last house on Green Hill Road. Mr. Pfrommer noted they have met with the Pierponts several times and will make sure they have access in the meantime. Peter Venuti noted he thought it was a good idea to change the intersection and it’s being done in the proper way. With regard to the detour on Stevens Road, Mr. Venuti suggested the town crew cut back the trees on Green Hill Road. First Selectman Klein noted he would that that under consideration. Mr. Klein noted there was no exchange of money for the property, but it was appraised so Mr. Bellard could take it off his taxes. There was a brief discussion regarding the public water supply. Mr. Pfrommer noted the roadway shoulders will be sloped toward the center of the road. The ground water flow is to the west.
Peter Venuti, PAYT Committee, reviewed the results of crushing cardboard. He indicated they were averaging about 3 trips and 4 tons, but it was reduced to 1 trip. There was discussion regarding the compaction of compactor #2 and #1. The number of cars for Thursday nights was also reviewed. Mr. Venuti noted the number of cars without stickers is alarming and a concern. If there is no sticker, there should be no service. Mr. Board agreed that anyone without a sticker should be turned away. Lou DesJardins noted the cardboard is just thrown in the hopper, but he understood there was a problem with getting it out after. The method for emptying the compactors was reviewed. It was also noted one doesn’t want to pack the compactors completely full. Selectman Dudek asked if there would be any savings offset by less maintenance. Mr. Venuti noted there should not be any extra work load on the employees. Jeff Reisman noted the Town needs to acclimate residents as to what is required. It was also noted Killingworth was the first Town to have a transfer station and is 5 years ahead of anyone else. The more the Town recycles, the more it saves. It was stated all the other Towns charge and Killingworth does not. The PAYT Committee is looking out for residents’ tax dollars. First Selectman Klein stated he was a bit stymied in that the Town Foreman has an opinion and the PAYT Committee has an opinion. He asked the Committee if they would be willing to go back and try this for another period of time and then return to the BOS with the results. He indicated he would like to see this operate during the colder weather to see whether the cardboard would come out without a piston to push it out. Mr. Venuti noted there are 3 new roll offs and they do not have one ounce of grease. The grease fittings are still covered by paint. Walter Adametz, Acting Town Foreman, noted the driver is in charge of that and he has been told about it. Steve Hollander noted there was a concern about putting miles on the truck and this is a way to cut miles. There was discussion regarding licensing to run the compactor, size of the compactors and which ones were being used. Selectman Dudek asked if the ram travels with the box. Mr. Adametz replied yes. There was discussion regarding mixed paper. CRRA is taking it now, but in six months cardboard and newspaper will have to be separated. Mr. Adametz noted the manufacturer’s recommended pressure is 1800 psi. Selectman Dudek asked if it is known what other towns use. Mr. Adametz noted Saybrook uses smaller compactors and separate rams. There was discussion regarding number of employees. Selectman Dudek asked Mr. DesJardins what his opinion was of having additional manpower. Mr. DesJardins replied he thought it was running good the way it is now. Jeff Reisman suggested trying it for another month and letting the residents do this on their own. Selectman Dudek noted he would be in favor of that. There was discussion regarding fire personnel and whether or not they can leave the transfer station when duty calls. Mr. Venuti suggested a policy should be established that fire and ambulance volunteers can go at their discretion. Selectman Dudek noted that traditionally the Town has supported that in the past. There was discussion regarding hours and it was a consensus of Board members not to change the hours. There was discussion about renaming the PAYT Committee. Committee members wanted to leave the name the same. Discussion ensued regarding enforcement of rules and stickers. Selectman Sipples noted it was his opinion there are transfer station rules that are not being enacted and it is costing the Town some money. Selectman Dudek noted he thought it was agreed that after a certain amount of time if there were no stickers, there would be no entry. Mr. Hollander stated that was correct. Selectman Sipples asked if there were any Ordinances regarding transfer station rules. The Committee indicated they would check to see if there are any Ordinances.
Walter Adametz submitted and reviewed the Annual Highway Maintenance Program. He reviewed snow plowing, road sweeping, paving, chip sealing, roadside mowing, etc. Mr. Adametz noted a big concern was getting the roads swept before winter and cleaning catch basins. Grass is also getting tall on the sides of the roads. There will be icing problems if the roads aren’t swept. Mr. Adametz noted vegetation on the sides of the roads is a big problem. The State requires the Towns to have some sort of a road program to keep siltation out of the catch basins. Road sweeping was again reviewed. Selectman Dudek asked if the Town got any bids on road sweeping. Mr. Adametz noted the Town usually piggybacks on other towns. Selectman Dudek noted the BOS were under the impression the Town crew would be tied up with Alders Bridge Road and Green Hill Road. Mr. Adametz noted it is now too late to put this out to bid. They will be getting the trucks ready for winter pretty soon. Mr. Adametz noted he would like to go on record that if nothing is done about sweeping, he is not taking responsibility for any icing on the roads. Selectman Dudek noted these Minutes will show that on the record. Selectman Dudek noted he would not be in favor of not bidding this as it is expensive, and based on past discussion this Board has had with regard to bidding. Selectman Sipples noted there has never been mention of this being a safety issue, and he is now thinking that maybe it is a safety issue based on what Mr. Adametz just said. Selectman Dudek noted that if the $15,000 in the budget is expended now, it won’t be there next spring to do road sweeping. Selectman Sipples noted his big concern is the safety issue. He felt strongly that the roads need to be swept. Selectman Dudek noted he didn’t have an argument either way, but felt it should go out to bid. First Selectman Klein noted it should start with our own equipment. Selectman Sipples noted he agreed with Selectman Dudek regarding the bid issue. Mr. Adametz reiterated that if there is a problem, he has brought this to the Board’s attention. Selectman Dudek noted Mr. Adametz would not be responsible. Selectman Sipples noted that in the future if the Town crew is not going to do something, then those funds should not be put in the budget. First Selectman Klein noted that was a good point and he agreed. Selectman Dudek noted the Board never said the Town would not do it.
Walter Adametz reviewed the topic of replacement employees. He reviewed the number of current employees and how many are available on a daily basis. Selectman Dudek pointed out that with Mr. Adametz being Acting Town Foreman, the crew is actually down one more man. Mr. Adametz agreed. Selectman Sipples asked about the status of the backlog of residents’ complaints mentioned at an earlier meeting. Mr. Adametz noted they have been “putting out fires” as they go along. Motion by Sipples to replace one person on the Town Crew (Park & Rec/Highway slot). Discussion followed. Selectman Dudek noted the timesheets will have to be signed off by Mr. Adametz and it should be noted what this individual’s time is used for. There should also be a posted set of qualifications. Motion by Sipples, second by Dudek, to move the question. Voting in favor – Dudek, Sipples, Klein. Opposed – none. Motion Carried. VOTE ON ORIGINAL MOTION – Unanimously in favor. Motion Carried.
Gina Regolo reviewed the Performance Appraisal Program for the Town of Killingworth Employees. She noted this is a process for providing the Town’s employees with an annual evaluation. It would also clarify job expectations and be a guide to annual wage adjustments. This process would also entail updating job descriptions. This would include both part time and full time employees. Selectman Sipples asked if the transfer station employees would fall into this category. Ms. Regolo replied yes. A procedure and forms would need to be established. Selectman Dudek noted this was a great start. Mr. Adametz noted the KMEA contract is due to be renegotiated in January. Selectman Sipples asked why Ms. Regolo is doing this when it is a managerial task. First Selectman Klein noted he asked her to do it because of her background in human resources. The suggested timeline was reviewed. Selectman Sipples noted he felt the timeline was totally unrealistic. There is a plus side and a minus side to this. Ms. Regolo briefly reviewed the Town’s two pension plans noting that information in the past has been inaccurate. She briefly mentioned GASB Standards for municipalities. Selectman Dudek noted he was annoyed that this has come to the Board through the back door. There was a brief discussion regarding auditors. Selectman Dudek noted that he hoped whatever information comes back from this, that it comes back to this Board for review. Mr. Dudek noted he has been trying to put the Fire Company Pension Plan to bed and it has taken 17 years to do.
Walter Adametz noted for the record he was not the one to make the decision to close Lover’s Lane. This Board had a procedure on how to open and close the roads. He makes recommendations, but that’s all. Selectman Sipples noted Mr. Klein did not follow the procedure the last time the road was closed. The procedure was to determine if Lover’s Lane was to be closed. Selectman Dudek noted his message was that the road was closed. Selectman Sipples noted the First Selectman ignored the vote of this Board. He would like to contact the Town Attorney to see what happens when the First Selectman ignores a Board’s vote. There was discussion regarding the concrete blocks and who cut the gates, etc. Lou Annino noted he had a visit from the State Police regarding the cutting of the gates. Selectman Dudek noted there is a regular procedure to be followed and that should occur in the future.
4. Tax Abatements & Refunds
Motion by Klein, second by Dudek, to approve Tax Abatements & Refunds as reviewed and noted on the attached sheet. Voting in favor – Klein, Dudek, Sipples. Opposed – none. Motion Carried.
5. Appointments/Vacancies
1. Traffic Study Committee
Motion by Klein, second by Dudek, to appoint six members to Traffic Study Committee as submitted by Phil Stull – George Roelofsen, Rafelina Graham, Kimberly Takish, Bob Ellis, Philip Stull and David Roberts. Voting in favor – Klein, Dudek, Sipples. Opposed – none. Motion Carried.
6. Old Business
1. PAYT Committee
Discussed earlier in the meeting under Visitors.
2. Road Sweeping
Discussed earlier in the meeting under Visitors.
3. Route 81/Green Hill Road
Discussed earlier in the meeting under Visitors.
4. Town Hall Computer Bid
Selectmen Dudek distributed a summary of the 3 bids received for the Town Hall Computer. The first year total for TechNet Computing was $12,959.00. The first year total for Sydell Associates was $23,125.00. The first year total for Fuss & O’Neill, block support only was $24,351.22 and Full Managed Services was $27,651.22. He noted there were different theories for off site/on site data storage between the 3 bids. He also noted there was a difference in anti-spyware solutions as to whether it should be hardware vs. software. Before the bid can be awarded, the Selectmen must go to the Board of Finance for an appropriation. Selectman Sipples noted he submitted the Minutes from the Special Meeting where the 3 vendors were interviewed this morning.
7. New Business
1. Public Works Commission
First Selectman Klein noted he is trying to convince the Reservoir Road Bridge Engineer Review Committee to role over into a Public Works Commission when they are finished with the bridge project.
2. Resident Trooper’s Office – Painting Estimates
The following estimates were reviewed – A1 Custom Painting $2,200 (2 coats); J & E Warner &Sons $4,990 (2 coats) and $3,950 (1 coat); John Wills $4,000 (2 coats) and $2,500 (1 coat); T & M Painting $2,400 (1 coat) and just the graffiti area would be $675. Motion by Sipples, second by Klein, to award painting of Trooper’s Office to A1 Custom Painting. Voting in favor – Sipples, Klein, Dudek. Opposed – none. Motion Carried.
3. BOS Approval of Resolution for Alder’s Bridge Road and Authorization for Town Meeting
First Selectman Klein explained that the Town needs to approve a Resolution to move a CL&P pole and grant them an easement. The Town is not abandoning the road, just discontinuing a portion of it. First Selectman Klein read both Resolutions into the record and the following motions were made –
Motion by Sipples, second by Dudek, to approve Resolution (as read into the record by First Selectman Klein and attached to these Minutes) that Board of Selectmen, subject to approval of Planning Commission and Town Meeting, to discontinue a portion of Alders Bridge Road. Voting in favor – Sipples, Dudek, Klein. Opposed – none. Motion Carried.
Motion by Dudek, second by Sipples, to approve Resolution (as read into the record by First Selectman Klein and attached to these Minutes) that Town Meeting approves the discontinuance of a portion of Alders Bridge Road, said portion of road described in Resolution. Voting in favor – Dudek, Sipples, Klein. Opposed – none. Motion Carried.
4. Bosco Property – Discussion of Future Purposes
It was noted a letter had been received from Code Official Richard Leighton indicating the cost for residence conversion of the Bosco property would be in excess of $250 per square foot or between $450,000 and $500,000 without taking into consideration upgrades of the driveway and parking areas. First Selectman Klein noted he was attempting to get the former Town Office Building Study Committee members to attend an organizational meeting on September 18th to look at future uses for the Bosco property.
Selectman Sipples noted he would like to see the Bosco Farmhouse remain a residence and possibly turned into a duplex and rented at a reasonable rate to volunteer firemen or ambulance personnel. First Selectman Klein noted that based on the bonding, the Town cannot receive revenue from this property. Selectman Sipples noted the First Selectman committed the Town to 20 year bonding without discussing this with the full Board. He asked why the First Selectman couldn’t have told the Board that the Bosco Farmhouse could have been sold to a private party. Mr. Sipples further noted the Town thought it had a $500,000 asset and now it has a $500,000 liability. Mike Board noted this should have gone to Town Meeting. He asked First Selectman Klein to explain the time line for signing the bond. First Selectman Klein noted there were notes from here and there that needed to be rolled into the bonding and it was cheaper to do it for the 20 years, than doing it the other way and paying a lot more. Mr. Board reiterated Mr. Klein was given knowledge that nobody in Town knew about and he didn’t share it with anyone. He also noted there was a condition on the bonding that wasn’t shared. Selectman Sipples asked if the document signed by Mr. Klein was public information. First Selectman Klein noted a copy of it was put in the Selectmen’s boxes. Neither Selectmen Sipples or Dudek remember getting a copy of that document.
5. Discussion – Town Employee Appraisal Program
Discussed earlier in the meeting under Visitors.
8. MK Announcements
First Selectman Klein briefly reviewed the issue of payment by Region 17 of the Building Fees. He reviewed the last Region 17 Board of Ed Minutes and past Killingworth Board of Selectmen Minutes where this item was discussed on January 29, 2005 and February 14, 2005. Mr. Klein noted that if Region 17 doesn’t pay the whole amount owed, then the Certificate of Occupancy will be held up and this will have to go to Court. Selectman Dudek noted the big issue is credibility; they agreed to pay and now they are reneging on that agreement. First Selectman Klein noted he is trying to set up a meeting between Region 17 and their attorney to discuss this matter further but he is going to tell them this is what is owed and there is no discussion. Mr. Board asked whether Dick Leighton would go along with withholding the CO and whether or not he could legally do so. First Selectman Klein noted Region 17 has a commitment to pay and they don’t want to pay anything. Selectman Sipples noted it is Haddam’s position they never charged Region 17 for any schools in their town or renovation of the pool. They have set a precedent of not charging Region 17 and feel Killingworth is unreasonable in this case. First Selectman Klein stated Richard Leighton has done a great job with regard to the school. Region 4 paid every fee that was assessed. Selectman Dudek stated the bottom line is the Town of Killingworth had an agreement with Region 17. Selectman Sipples noted he is solid on the building fees, but this Board has never had a discussion regarding the legal fees. The two major legal issues were the adjacent property owners boundary dispute and the downstream defender.
9. Selectmen’s Concerns
This item was tabled to a future meeting.
10. Adjournment
Motion by Sipples, second by Dudek, to adjourn at 10:15 PM. Voting in favor – Sipples, Dudek, Klein. Opposed – none. Motion Carried.
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