October 10, 2006 - REGULAR
1. Call to Order
The Killingworth Board of Selectmen held its regular meeting on Tuesday, October 10, 2006, at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut. In attendance were First Selectman Martin Klein and Selectman Edward Sipples. First Selectman Klein called the meeting to order at 7:00 PM.
2. Approval of Minutes – September 6, 2006 and September 25, 2006
Motion by Sipples, second by Klein, to approve September 6, 2006 Minutes as written. Voting in favor – Sipples, Klein. Opposed – none. Motion Carried.
Motion by Sipples, second by Klein, to approve September 25, 2006 Minutes as written. Voting in favor – Sipples, Klein. Opposed – none. Motion Carried.
3. Visitors
Peter Venuti (PAYT Committee) was present. First Selectman Klein noted he had asked Walter Adametz to get a proposal for maintenance of the compactor. A proposal was received which Mr. Klein then passed along to Mr. Venuti who has knowledge of this type of machinery. Mr. Venuti reviewed the hydraulic inspections and the cost of same. He recommended the fluids be changed once a year and an annual inspection to check everything out (hoses, grease, etc.). He also recommended all roll off boxes be greased once a month. Mr. Venuti noted he contacted an individual by the name of Ron Fish who specializes in repairing compactors and suggested First Selectman Klein call Mr. Fish. Mr. Venuti reiterated that a maintenance schedule should be set up and it should be followed. Mr. Adametz noted he was agreeable to this recommendation. He also recommended a yearly inspection by a qualified person due to the nature of the hydraulics. It was agreed Mr. Fish should be contacted and a meeting set up to discuss a maintenance program. First Selectman Klein noted the town has grown considerably and there should be some preventive maintenance in place before there is an emergency. He thanked Mr. Venuti for his recommendation.
Michael Board submitted a document for the record which he read. The document stated he met with a representative from the Attorney General’s Office regarding various bid issues. Mr. Klein noted Mr. Board’s comments were well taken and he would await response from the Attorney General’s Office.
4. Tax Abatements & Refunds
Motion by Klein, second by Sipples, to approve tax refund to Wade Rossomando in the amount of $30.42 for sold motor vehicle. Voting in favor – Klein, Sipples. Opposed – none. Motion Carried.
5. Appointments/Vacancies
1. Housing Partnership – update
Michael Board noted he is researching prior minutes of the former Housing Parntership group and John Amport is researching State Statutes as they apply to affordable housing. They are also looking for volunteers for the Housing Partnership.
6. Old Business
1. Hazardous Waste
First Selectman Klein noted Selectman Dudek mentioned at the last meeting this was very complicated. This item was tabled.
2. Septic Lagoon Testing Fee Approval & Authorization of Town Meeting
First Selectman Klein noted he received two bids for the septic lagoon testing. One from Connecticut Testing Lab for $11,642. The second was Phoenix Laboratories for $16,242. It was noted there are only two companies in the State that does this extensive testing. Mr. Klein noted Ms. Dudek has agreed to let the Town do the dewatering. First Selectman Klein briefly reviewed the Agreement that has been negotiated with Ms. Dudek.
Motion by Sipples, second by Klein, to accept the bid from Connecticut Testing Labs for $11,642, for purpose of testing the sludge lagoons. Voting in favor – Sipples, Klein. Opposed – none. Motion Carried.
Motion by Sipples, second by Klein, to authorize the First Selectman to go to the Board of Finance to request additional $3,200 for purposes of Septic Lagoon Closure Agreement with Rose Dudek. Voting in favor – Sipples, Klein. Opposed – none. Motion Carried.
Selectman Sipples questioned why authorization for Town Meeting must be done at this meeting. First Selectman Klein explained the reason why he is requesting that now.
Motion by Sipples, second by Klein, to bring the Sludge Lagoon Testing Fee of $11,642 to Town Meeting for approval, pending the approval of the Board of Finance. Voting in favor – Sipples, Klein. Opposed – none. Motion Carried.
3. Approval of Temporary Acting Public Works Foreman (retro-active pay adjustment from 4/17/06)
First Selectman Klein noted Walter Adametz was given the Temporary Position of Foreman but it was never voted on. Motion by Klein, second by Sipples, to approve naming Walter Adametz as Temporary Acting Public Works Foreman with retroactive pay adjustments to April 17, 2006. Voting in favor – Klein, Sipples. Opposed – none. Motion Carried.
Selectman Sipples asked First Selectman Klein if he had contacted the Town Attorney relative to whether this action sets a precedent for the future.
7. New Business
1. Discussion of Maintenance Program for Compactor – P. Venuti
This item was discussed under Visitors above.
2. Park & Recreation Ordinance
Selectman Sipples asked if there was an updated Ordinance. Dan Colonia, Chairman of Park & Recreation Commission, noted he supplied copies of the updated Ordinance to the First Selectman’s Secretary for distribution. Mr. Colonia reviewed the updated changes to Sections 5 and 7 removing the words “or other public property”. Mr. Colonia also noted the procedures for collecting and appealing fines are detailed in the Connecticut General Statutes Section 7-152c.
Motion by Sipples, second by Klein, to take the revised “Ordinance Concerning the Management of Parks, Athletic Fields and Playgrounds and other Public Property in the Town of Killingworth” to Town Meeting. Voting in favor – Sipples, Klein. Opposed – none. Motion Carried.
3. Authorization to go to Board of Finance for approval of $3,200 for Septic Lagoon Closure
This item was discussed under Old Business.
8. MK Announcements
It was agreed First Selectman Klein and Selectman Sipples will go to the Board of Finance meeting this evening immediately following this meeting with regard to the request for the town computers.
First Selectman Klein noted negotiations are still proceeding regarding the payment of the Region 17 fees.
First Selectman Klein noted the sweeping of the roads is proceeding as well as various other items being taken care of by the Public Works Department.
9. Selectmen’s Concerns
Selectman Sipples confirmed with First Selectman Klein that he will be leaving on Tuesday, October 17, 2006, and returning on October 25, 2006. He asked if there was anything that he needed to be aware of that must be taken care of during the First Selectman’s absence. Mr. Klein noted he would meet with Mr. Sipples before leaving.
Selectman Sipples noted the Board met with the Charter Revision Committee and it was told there was a deadline of September 28th for their final report. First Selectman Klein noted he has not spoken with anyone from that Committee and they have not submitted a final report as of yet. As that deadline was not met, the Board of Selectmen will have to reappoint that Committee and recharge them. Bidding procedures were briefly reviewed and it was noted the current procedure is $5000 and the Charter Revision Committee was going to change it to $10,000, but nothing has been done yet. Selectman Sipples noted he did some research regarding the 1992 Resolution which was approved by both the Boards of Finance and Selectmen. He further noted that if this document has not been rescinded, then it is the current bidding procedures. The 1992 document was briefly reviewed.
There was a brief discussion regarding the document submitted earlier in the meeting by Michael Board. First Selectman Klein reviewed the issue of the roof repair.
Selectman Sipples reviewed the STEAP Grant Agreement (development of fields) and the strict procedures for competitive bidding.
10. Adjournment
Motion by Klein, second by Sipples, to adjourn the meeting at 8:15 PM. Voting in favor – Klein, Sipples. Opposed – none. Motion Carried.
The Killingworth Board of Selectmen held its regular meeting on Tuesday, October 10, 2006, at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut. In attendance were First Selectman Martin Klein and Selectman Edward Sipples. First Selectman Klein called the meeting to order at 7:00 PM.
2. Approval of Minutes – September 6, 2006 and September 25, 2006
Motion by Sipples, second by Klein, to approve September 6, 2006 Minutes as written. Voting in favor – Sipples, Klein. Opposed – none. Motion Carried.
Motion by Sipples, second by Klein, to approve September 25, 2006 Minutes as written. Voting in favor – Sipples, Klein. Opposed – none. Motion Carried.
3. Visitors
Peter Venuti (PAYT Committee) was present. First Selectman Klein noted he had asked Walter Adametz to get a proposal for maintenance of the compactor. A proposal was received which Mr. Klein then passed along to Mr. Venuti who has knowledge of this type of machinery. Mr. Venuti reviewed the hydraulic inspections and the cost of same. He recommended the fluids be changed once a year and an annual inspection to check everything out (hoses, grease, etc.). He also recommended all roll off boxes be greased once a month. Mr. Venuti noted he contacted an individual by the name of Ron Fish who specializes in repairing compactors and suggested First Selectman Klein call Mr. Fish. Mr. Venuti reiterated that a maintenance schedule should be set up and it should be followed. Mr. Adametz noted he was agreeable to this recommendation. He also recommended a yearly inspection by a qualified person due to the nature of the hydraulics. It was agreed Mr. Fish should be contacted and a meeting set up to discuss a maintenance program. First Selectman Klein noted the town has grown considerably and there should be some preventive maintenance in place before there is an emergency. He thanked Mr. Venuti for his recommendation.
Michael Board submitted a document for the record which he read. The document stated he met with a representative from the Attorney General’s Office regarding various bid issues. Mr. Klein noted Mr. Board’s comments were well taken and he would await response from the Attorney General’s Office.
4. Tax Abatements & Refunds
Motion by Klein, second by Sipples, to approve tax refund to Wade Rossomando in the amount of $30.42 for sold motor vehicle. Voting in favor – Klein, Sipples. Opposed – none. Motion Carried.
5. Appointments/Vacancies
1. Housing Partnership – update
Michael Board noted he is researching prior minutes of the former Housing Parntership group and John Amport is researching State Statutes as they apply to affordable housing. They are also looking for volunteers for the Housing Partnership.
6. Old Business
1. Hazardous Waste
First Selectman Klein noted Selectman Dudek mentioned at the last meeting this was very complicated. This item was tabled.
2. Septic Lagoon Testing Fee Approval & Authorization of Town Meeting
First Selectman Klein noted he received two bids for the septic lagoon testing. One from Connecticut Testing Lab for $11,642. The second was Phoenix Laboratories for $16,242. It was noted there are only two companies in the State that does this extensive testing. Mr. Klein noted Ms. Dudek has agreed to let the Town do the dewatering. First Selectman Klein briefly reviewed the Agreement that has been negotiated with Ms. Dudek.
Motion by Sipples, second by Klein, to accept the bid from Connecticut Testing Labs for $11,642, for purpose of testing the sludge lagoons. Voting in favor – Sipples, Klein. Opposed – none. Motion Carried.
Motion by Sipples, second by Klein, to authorize the First Selectman to go to the Board of Finance to request additional $3,200 for purposes of Septic Lagoon Closure Agreement with Rose Dudek. Voting in favor – Sipples, Klein. Opposed – none. Motion Carried.
Selectman Sipples questioned why authorization for Town Meeting must be done at this meeting. First Selectman Klein explained the reason why he is requesting that now.
Motion by Sipples, second by Klein, to bring the Sludge Lagoon Testing Fee of $11,642 to Town Meeting for approval, pending the approval of the Board of Finance. Voting in favor – Sipples, Klein. Opposed – none. Motion Carried.
3. Approval of Temporary Acting Public Works Foreman (retro-active pay adjustment from 4/17/06)
First Selectman Klein noted Walter Adametz was given the Temporary Position of Foreman but it was never voted on. Motion by Klein, second by Sipples, to approve naming Walter Adametz as Temporary Acting Public Works Foreman with retroactive pay adjustments to April 17, 2006. Voting in favor – Klein, Sipples. Opposed – none. Motion Carried.
Selectman Sipples asked First Selectman Klein if he had contacted the Town Attorney relative to whether this action sets a precedent for the future.
7. New Business
1. Discussion of Maintenance Program for Compactor – P. Venuti
This item was discussed under Visitors above.
2. Park & Recreation Ordinance
Selectman Sipples asked if there was an updated Ordinance. Dan Colonia, Chairman of Park & Recreation Commission, noted he supplied copies of the updated Ordinance to the First Selectman’s Secretary for distribution. Mr. Colonia reviewed the updated changes to Sections 5 and 7 removing the words “or other public property”. Mr. Colonia also noted the procedures for collecting and appealing fines are detailed in the Connecticut General Statutes Section 7-152c.
Motion by Sipples, second by Klein, to take the revised “Ordinance Concerning the Management of Parks, Athletic Fields and Playgrounds and other Public Property in the Town of Killingworth” to Town Meeting. Voting in favor – Sipples, Klein. Opposed – none. Motion Carried.
3. Authorization to go to Board of Finance for approval of $3,200 for Septic Lagoon Closure
This item was discussed under Old Business.
8. MK Announcements
It was agreed First Selectman Klein and Selectman Sipples will go to the Board of Finance meeting this evening immediately following this meeting with regard to the request for the town computers.
First Selectman Klein noted negotiations are still proceeding regarding the payment of the Region 17 fees.
First Selectman Klein noted the sweeping of the roads is proceeding as well as various other items being taken care of by the Public Works Department.
9. Selectmen’s Concerns
Selectman Sipples confirmed with First Selectman Klein that he will be leaving on Tuesday, October 17, 2006, and returning on October 25, 2006. He asked if there was anything that he needed to be aware of that must be taken care of during the First Selectman’s absence. Mr. Klein noted he would meet with Mr. Sipples before leaving.
Selectman Sipples noted the Board met with the Charter Revision Committee and it was told there was a deadline of September 28th for their final report. First Selectman Klein noted he has not spoken with anyone from that Committee and they have not submitted a final report as of yet. As that deadline was not met, the Board of Selectmen will have to reappoint that Committee and recharge them. Bidding procedures were briefly reviewed and it was noted the current procedure is $5000 and the Charter Revision Committee was going to change it to $10,000, but nothing has been done yet. Selectman Sipples noted he did some research regarding the 1992 Resolution which was approved by both the Boards of Finance and Selectmen. He further noted that if this document has not been rescinded, then it is the current bidding procedures. The 1992 document was briefly reviewed.
There was a brief discussion regarding the document submitted earlier in the meeting by Michael Board. First Selectman Klein reviewed the issue of the roof repair.
Selectman Sipples reviewed the STEAP Grant Agreement (development of fields) and the strict procedures for competitive bidding.
10. Adjournment
Motion by Klein, second by Sipples, to adjourn the meeting at 8:15 PM. Voting in favor – Klein, Sipples. Opposed – none. Motion Carried.
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