April 23, 2007 - Regular
1. Call to Order
The Killingworth Board of Selectmen held its regular meeting on Monday, April 23, 2007, at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut. In attendance were First Selectman Martin Klein and Selectman Edward Sipples. First Selectman Klein called the meeting to order at 7:00 PM.
2. Approval of Minutes of April 9, 2007
Motion by Sipples to approve the April 9, 2007 Minutes with the following correction -
Page 3, under 8. MK Announcements, 10th paragraph, change the word "radium" to "uranium".
Voting in favor - Klein, Sipples. Opposed - none. Motion Carried.
6. Old Business
2. Award of Bid/Connecting Emergency Generator @ KES
Don McDougall explained they received bids for hooking up the KES Generator ranging from $8,000 to $18,000. The bid was then changed from a manual switch to an automatic transfer switch as required by the Building Inspector. Only one response was received. Mr. McDougall noted the Town has until March 31, 2008 to expend the funds. First Selectman Klein noted he was not prepared to make a decision on this tonight. He thought perhaps this might go out to bid once again after reviewed. He would meet with the contractor and the Building Inspector to review the status of this issue.
3. Visitors
Don Berry noted he would like to make a recommendation that the dump hours remain the same from 2 to 7 on both Tuesdays and Thursdays. Everyone is used to these hours now. Walter Adametz noted he didn't have a tally on the numbers from 7 to 8 PM, but would agree with Mr. Berry that staying open the extra hour didn't gain much. Both Messrs. Berry and Adametz indicated they did not believe the Saturday situation would be overloaded by eliminating that one hour. Selectman Sipples asked if a compromise could be made to stay open on Thursdays until 8 PM. First Selectman Klein noted they are crushing cardboard now that it is warmer. Klein also indicated he would bow to the expertise of Messrs. Berry and Adametz as they have the expertise and are handling the situation. He noted he has had no complaints about closing at 7 PM and would support that. Mr. Berry noted nothing has been posted at the transfer station about the hours. Ms. Gordon noted a motion was made at the January meeting to go back to summer hours. Motion by Sipples, second by Klein, that the compactor hours stay as they currently are, which would be Tuesdays and Thursdays from 2 - 7 PM until such time as there is feedback that it needs to be kept open until 8:00 PM, at which time the issue will be revisited. Voting in favor - Sipples, Klein. Opposed - none. Motion Carried.
6. Old Business
3. Affordable Housing - Tax Assessor Present Adjustments
Donna Shanoff, Tax Assessor, noted she was not present at the last meeting and took thorough disagreement with the statement that she does not want to do the calculations on the affordable housing. It could be taken as a conflict of interest for the Tax Assessor to do this as it is the responsibility of the Board of Selectmen, acting as the Affordable Housing Agency, to do this as directed by Attorney Michael Wells letter from May 2006. Ms. Shanoff noted she has done the calculations, however, there are some discrepancies in the reported costs from some of the individuals reporting the affordable housing. She indicated she needs direction from the Board of Selectmen on how this should be handled. The Affordable Housing Agency is the one to address these issues. Selectman Sipples noted there is more responsibility on the Board of Selectmen than originally realized. Ms. Shanoff noted there must be consistency on how this is handled. She indicated she has been trying to reach Carol DeRosa with the CT Housing Finance Authority inquiring as to which county the Town of Killingworth should be included in. Originally it was New Haven County, but now it is Middlesex County (which Ms. Shanoff noted she did not know until 5 PM this afternoon). She has done the calculations for New Haven County which has a median income of $76,000. Middlesex County has a median income of $93,000, therefore, the calculations are inaccurate. First Selectman Klein instructed Ms. Shanoff to contact the property owners to submit new costs. Ms. Shanoff noted the Board of Selectmen is supposed to set up the procedure. Selectman Sipples noted the BOS should sit down with the Tax Assessor and review policy and procedures. Ms. Shanoff noted there should be a list of people who want to be on the Affordable Housing List and if this doesn't get rectified, the State will step in. She indicated she has been fighting with the BOS over this matter for 17 years. The BOS must have specific criteria to allow these homeowners to get affordable housing. Selectman Sipples suggested there be a Special Meeting of the Board of Selectmen with the Tax Assessor as there appears to be a lot of misunderstanding of what is entailed here. Todd Hajek noted he agreed with the Tax Assessor as he has been dealing with this since 1994. He also noted Section 62 of the Zoning Regulations indicates the Town of Killingworth is in New Haven County so perhaps Planning & Zoning should be involved in this special meeting as well. There may need to be a change in the Zoning Regulations that says "based on the county that the Town of Killingworth is designated to be in."
4. Tax Abatements and Refunds - none.
5. Appointments and Vacancies
First Selectman Klein noted the following resignations have been received - Russell David White from IWWC, Adrian Kavanaugh from Board of Assessment Appeals, Arlene Tunney and Steve Hollander from Town Office Building Study Committee. There is also a vacancy on the Zoning Board of Appeals due to the recent passing of Pamela Ahearn.
Motion by Sipples to appoint Barbara Klein to the Regional Mental Health Board. Voting in favor - Sipples, Klein. Opposed - none. Motion Carried.
6. Old Business
1. Award of Bid/Route 81/Green Hill Road Project
It was noted bids were opened at the last meeting for the Green Hill Road/Route 81 project. Motion by Klein, second by Sipples, to award the bid for the Route 81/Green Hill Road project to Schumack Construction in the amount of $194,880. Voting in favor - Klein, Sipples. Opposed - none. Motion Carried.
4. BOS Authorization for First Selectman to sign Resolution and Supplemental Agreement for the Replacement of the Reservoir Road Bridge #04716
It was noted the velocity is too great to do the sleeving for this project. First Selectman Klein noted this resolution authorizes another $30,000 because the State made a mistake on their figures. This increase will match the fee agreed upon with Cardinal Engineering. Selectman Sipples confirmed with First Selectman Klein that this will not impact the route the Town will take, but just comply with the State's numbers. First Selectman Klein indicated this would not eliminate the option of sleeving. Motion by Klein, second by Sipples, to approve the following Resolution - RESOLVED, that First Selectman Martin Klein is hereby authorized to enter into a certain agreement entitled First Supplemental Agreement Between the State of Connecticut and the Town of Killingworth for the Development of Contract Plans, Specifications and Estimates Required in Conjunction with the Replacement of the Reservoir Road Bridge No. 04716 over the Menunketesuck River Utilizing Federal Funds. Voting in favor - Klein, Sipples. Opposed - none. Motion Carried.
7. New Business
1. Award of Bid/Crack Sealant
The following bids were opened -
Asphalt Crack Repair and Sealing, Westbrook
Crafco $2,786.40 per pallet installed
Koch $3,096.00
Extreme Sealers, New Haven
Crafco no price
Koch $5,025 per pallet
Costello Industries, Newington
Crafco $5000 (average pallet is 2000 lbs.)
Koch no bid
2. Award of Bid/Chip Sealing
The following bids were opened -
All States Asphalt, Sunderland, MA
$ 1.74 price per square yard
$ 0.10 price per square yard for sweeping
Comer Contracting Inc, Farmington
$ 1.18 price per square yard
$ 0.10 price per square yard for sweeping
Walter Adametz stepped out of the room to review these bids and returned later in the meeting with his recommendation for awarding the bids.
3. BOS Approval of Call of Town Meeting for April 30, 2007 for Approval of Annual Report, Approval of Expenditure for Remediation of Septic Lagoon and Repeal of Property Tax Ordinance Less than $5.00
Motion by Klein, second by Sipples, to approve the Call of the Town Meeting for April 30, 2007 as presented. Voting in favor - Klein, Sipples. Opposed - none. Motion Carried.
4. BOS Approval of Call of Town Meeting for May 21, 2007 for Approval of BOF Operating Budget and Capital Budget for FY 2007/2008, Pending Final Adjustments by BOF
Motion by Klein, second by Sipples, to approve the Call of the Town Meeting for May 21, 2007 as presented. Voting in favor - Klein, Sipples. Opposed - none. Motion Carried.
5. Establish a new Charter Review Commission - those willing to serve include Susan Adinolfo, Attorney David Denvir, Jaimie Young, Attorney Thomas Cronan, Frank Vumbach, Richard Pleines, Sheridan Perkins, Attorney Joan Reed Wilson and Catherine Iino
Selectman Sipples noted he liked the well rounded number of 9 members for this Commission, however, he had a concern about having four attorneys on the same commission. First Selectman Klein indicated he contacted both the Republican and Democratic Town Committee Chairs and they were in agreement for these individuals. He felt these individuals could do the job and have experience. Selectman Sipples indicated there were 3 other individuals who volunteered that were not on the list - Fred Perry, Mike Board and Walter Adametz. Ms. Shanoff noted Susan Adinolfo was on the first commission and that was a conflict of interest. First Selectman Klein read the Resolution into the record. Selectman Sipples noted he felt this would require a full board vote in order to accept. Motion by Klein to appoint Adinolfo, Denvir, Young, Cronan, Vumbach, Pleines, Perkins, Wilson and Iino to the Charter Review Commission. Voting in favor - Klein. Opposed - Sipples. Motion Failed.
7. New Business
1. Award of Bid/Crack Sealant
2. Award of Bid/Chip Sealing
Walter Adametz made the following recommendations - Chip Sealing be awarded to Comer and Crack Repair to Asphalt Crack Repair and Sealing LLC.
Motion by Sipples, second by Klein, to award the Chip Sealing to Comer Contracting Inc. Voting in favor - Klein, Sipples. Opposed - none. Motion Carried.
Motion by Sipples, second by Klein, to award the Crack Repair to Asphalt Crack Repair & Sealing LLC for the Crafco Sealant at $2,786.40. Voting in favor - Klein, Sipples. Opposed - none. Motion Carried.
Certificates of Insurance will be required from both companies.
8. MK Announcements - none.
9. Selectmen's Concerns
Selectman Sipples noted First Selectman Klein had asked the Board of Finance for a Salary Study Group and it was refused. The last time a study was done it was 10 years ago and was handled by the Board of Finance. They were emphatic this was not their responsibility. First Selectman Klein noted the question now is whether there is a need for this kind of study and a committee to do it. Selectman Sipples suggested asking Connecticut Conference of Municipalities for some data on this subject as there was no money put into the budget for such a study. First Selectman Klein noted the BOS must sit down and decide how to handle this. He noted he would like to hire a professional to do it with a contractual agreement and a specific time frame.
10. Adjournment
Motion by Sipples, second by Klein, to adjourn at 8:20 PM. Voting in favor - Sipples, Klein. Opposed - none. Motion Carried.
The Killingworth Board of Selectmen held its regular meeting on Monday, April 23, 2007, at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut. In attendance were First Selectman Martin Klein and Selectman Edward Sipples. First Selectman Klein called the meeting to order at 7:00 PM.
2. Approval of Minutes of April 9, 2007
Motion by Sipples to approve the April 9, 2007 Minutes with the following correction -
Page 3, under 8. MK Announcements, 10th paragraph, change the word "radium" to "uranium".
Voting in favor - Klein, Sipples. Opposed - none. Motion Carried.
6. Old Business
2. Award of Bid/Connecting Emergency Generator @ KES
Don McDougall explained they received bids for hooking up the KES Generator ranging from $8,000 to $18,000. The bid was then changed from a manual switch to an automatic transfer switch as required by the Building Inspector. Only one response was received. Mr. McDougall noted the Town has until March 31, 2008 to expend the funds. First Selectman Klein noted he was not prepared to make a decision on this tonight. He thought perhaps this might go out to bid once again after reviewed. He would meet with the contractor and the Building Inspector to review the status of this issue.
3. Visitors
Don Berry noted he would like to make a recommendation that the dump hours remain the same from 2 to 7 on both Tuesdays and Thursdays. Everyone is used to these hours now. Walter Adametz noted he didn't have a tally on the numbers from 7 to 8 PM, but would agree with Mr. Berry that staying open the extra hour didn't gain much. Both Messrs. Berry and Adametz indicated they did not believe the Saturday situation would be overloaded by eliminating that one hour. Selectman Sipples asked if a compromise could be made to stay open on Thursdays until 8 PM. First Selectman Klein noted they are crushing cardboard now that it is warmer. Klein also indicated he would bow to the expertise of Messrs. Berry and Adametz as they have the expertise and are handling the situation. He noted he has had no complaints about closing at 7 PM and would support that. Mr. Berry noted nothing has been posted at the transfer station about the hours. Ms. Gordon noted a motion was made at the January meeting to go back to summer hours. Motion by Sipples, second by Klein, that the compactor hours stay as they currently are, which would be Tuesdays and Thursdays from 2 - 7 PM until such time as there is feedback that it needs to be kept open until 8:00 PM, at which time the issue will be revisited. Voting in favor - Sipples, Klein. Opposed - none. Motion Carried.
6. Old Business
3. Affordable Housing - Tax Assessor Present Adjustments
Donna Shanoff, Tax Assessor, noted she was not present at the last meeting and took thorough disagreement with the statement that she does not want to do the calculations on the affordable housing. It could be taken as a conflict of interest for the Tax Assessor to do this as it is the responsibility of the Board of Selectmen, acting as the Affordable Housing Agency, to do this as directed by Attorney Michael Wells letter from May 2006. Ms. Shanoff noted she has done the calculations, however, there are some discrepancies in the reported costs from some of the individuals reporting the affordable housing. She indicated she needs direction from the Board of Selectmen on how this should be handled. The Affordable Housing Agency is the one to address these issues. Selectman Sipples noted there is more responsibility on the Board of Selectmen than originally realized. Ms. Shanoff noted there must be consistency on how this is handled. She indicated she has been trying to reach Carol DeRosa with the CT Housing Finance Authority inquiring as to which county the Town of Killingworth should be included in. Originally it was New Haven County, but now it is Middlesex County (which Ms. Shanoff noted she did not know until 5 PM this afternoon). She has done the calculations for New Haven County which has a median income of $76,000. Middlesex County has a median income of $93,000, therefore, the calculations are inaccurate. First Selectman Klein instructed Ms. Shanoff to contact the property owners to submit new costs. Ms. Shanoff noted the Board of Selectmen is supposed to set up the procedure. Selectman Sipples noted the BOS should sit down with the Tax Assessor and review policy and procedures. Ms. Shanoff noted there should be a list of people who want to be on the Affordable Housing List and if this doesn't get rectified, the State will step in. She indicated she has been fighting with the BOS over this matter for 17 years. The BOS must have specific criteria to allow these homeowners to get affordable housing. Selectman Sipples suggested there be a Special Meeting of the Board of Selectmen with the Tax Assessor as there appears to be a lot of misunderstanding of what is entailed here. Todd Hajek noted he agreed with the Tax Assessor as he has been dealing with this since 1994. He also noted Section 62 of the Zoning Regulations indicates the Town of Killingworth is in New Haven County so perhaps Planning & Zoning should be involved in this special meeting as well. There may need to be a change in the Zoning Regulations that says "based on the county that the Town of Killingworth is designated to be in."
4. Tax Abatements and Refunds - none.
5. Appointments and Vacancies
First Selectman Klein noted the following resignations have been received - Russell David White from IWWC, Adrian Kavanaugh from Board of Assessment Appeals, Arlene Tunney and Steve Hollander from Town Office Building Study Committee. There is also a vacancy on the Zoning Board of Appeals due to the recent passing of Pamela Ahearn.
Motion by Sipples to appoint Barbara Klein to the Regional Mental Health Board. Voting in favor - Sipples, Klein. Opposed - none. Motion Carried.
6. Old Business
1. Award of Bid/Route 81/Green Hill Road Project
It was noted bids were opened at the last meeting for the Green Hill Road/Route 81 project. Motion by Klein, second by Sipples, to award the bid for the Route 81/Green Hill Road project to Schumack Construction in the amount of $194,880. Voting in favor - Klein, Sipples. Opposed - none. Motion Carried.
4. BOS Authorization for First Selectman to sign Resolution and Supplemental Agreement for the Replacement of the Reservoir Road Bridge #04716
It was noted the velocity is too great to do the sleeving for this project. First Selectman Klein noted this resolution authorizes another $30,000 because the State made a mistake on their figures. This increase will match the fee agreed upon with Cardinal Engineering. Selectman Sipples confirmed with First Selectman Klein that this will not impact the route the Town will take, but just comply with the State's numbers. First Selectman Klein indicated this would not eliminate the option of sleeving. Motion by Klein, second by Sipples, to approve the following Resolution - RESOLVED, that First Selectman Martin Klein is hereby authorized to enter into a certain agreement entitled First Supplemental Agreement Between the State of Connecticut and the Town of Killingworth for the Development of Contract Plans, Specifications and Estimates Required in Conjunction with the Replacement of the Reservoir Road Bridge No. 04716 over the Menunketesuck River Utilizing Federal Funds. Voting in favor - Klein, Sipples. Opposed - none. Motion Carried.
7. New Business
1. Award of Bid/Crack Sealant
The following bids were opened -
Asphalt Crack Repair and Sealing, Westbrook
Crafco $2,786.40 per pallet installed
Koch $3,096.00
Extreme Sealers, New Haven
Crafco no price
Koch $5,025 per pallet
Costello Industries, Newington
Crafco $5000 (average pallet is 2000 lbs.)
Koch no bid
2. Award of Bid/Chip Sealing
The following bids were opened -
All States Asphalt, Sunderland, MA
$ 1.74 price per square yard
$ 0.10 price per square yard for sweeping
Comer Contracting Inc, Farmington
$ 1.18 price per square yard
$ 0.10 price per square yard for sweeping
Walter Adametz stepped out of the room to review these bids and returned later in the meeting with his recommendation for awarding the bids.
3. BOS Approval of Call of Town Meeting for April 30, 2007 for Approval of Annual Report, Approval of Expenditure for Remediation of Septic Lagoon and Repeal of Property Tax Ordinance Less than $5.00
Motion by Klein, second by Sipples, to approve the Call of the Town Meeting for April 30, 2007 as presented. Voting in favor - Klein, Sipples. Opposed - none. Motion Carried.
4. BOS Approval of Call of Town Meeting for May 21, 2007 for Approval of BOF Operating Budget and Capital Budget for FY 2007/2008, Pending Final Adjustments by BOF
Motion by Klein, second by Sipples, to approve the Call of the Town Meeting for May 21, 2007 as presented. Voting in favor - Klein, Sipples. Opposed - none. Motion Carried.
5. Establish a new Charter Review Commission - those willing to serve include Susan Adinolfo, Attorney David Denvir, Jaimie Young, Attorney Thomas Cronan, Frank Vumbach, Richard Pleines, Sheridan Perkins, Attorney Joan Reed Wilson and Catherine Iino
Selectman Sipples noted he liked the well rounded number of 9 members for this Commission, however, he had a concern about having four attorneys on the same commission. First Selectman Klein indicated he contacted both the Republican and Democratic Town Committee Chairs and they were in agreement for these individuals. He felt these individuals could do the job and have experience. Selectman Sipples indicated there were 3 other individuals who volunteered that were not on the list - Fred Perry, Mike Board and Walter Adametz. Ms. Shanoff noted Susan Adinolfo was on the first commission and that was a conflict of interest. First Selectman Klein read the Resolution into the record. Selectman Sipples noted he felt this would require a full board vote in order to accept. Motion by Klein to appoint Adinolfo, Denvir, Young, Cronan, Vumbach, Pleines, Perkins, Wilson and Iino to the Charter Review Commission. Voting in favor - Klein. Opposed - Sipples. Motion Failed.
7. New Business
1. Award of Bid/Crack Sealant
2. Award of Bid/Chip Sealing
Walter Adametz made the following recommendations - Chip Sealing be awarded to Comer and Crack Repair to Asphalt Crack Repair and Sealing LLC.
Motion by Sipples, second by Klein, to award the Chip Sealing to Comer Contracting Inc. Voting in favor - Klein, Sipples. Opposed - none. Motion Carried.
Motion by Sipples, second by Klein, to award the Crack Repair to Asphalt Crack Repair & Sealing LLC for the Crafco Sealant at $2,786.40. Voting in favor - Klein, Sipples. Opposed - none. Motion Carried.
Certificates of Insurance will be required from both companies.
8. MK Announcements - none.
9. Selectmen's Concerns
Selectman Sipples noted First Selectman Klein had asked the Board of Finance for a Salary Study Group and it was refused. The last time a study was done it was 10 years ago and was handled by the Board of Finance. They were emphatic this was not their responsibility. First Selectman Klein noted the question now is whether there is a need for this kind of study and a committee to do it. Selectman Sipples suggested asking Connecticut Conference of Municipalities for some data on this subject as there was no money put into the budget for such a study. First Selectman Klein noted the BOS must sit down and decide how to handle this. He noted he would like to hire a professional to do it with a contractual agreement and a specific time frame.
10. Adjournment
Motion by Sipples, second by Klein, to adjourn at 8:20 PM. Voting in favor - Sipples, Klein. Opposed - none. Motion Carried.
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