1.24.2007

January 24, 2007 - SPECIAL

1. Call to Order
The Killingworth Board of Selectmen held a special meeting on Wednesday, January 24, 2007, at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut. In attendance were First Selectman Martin Klein, Selectman Fred Dudek and Selectman Edward Sipples. First Selectman Klein called the meeting to order at 7:00 PM.

First Selectman Klein noted the Town of Killingworth received a check today from Region 17 in the amount of $52,448.03 through the period of June 30, 2007. The Agreements were signed, sealed and delivered. There is still more to come following June 30th. Copies of the check and Agreements are available for review in the Selectmen's Office.

2. Approval of Minutes Held January 8, 2007
Motion by Selectman Dudek, second by First Selectman Klein, to approve the January 8, 2007 Board of Selectmen Minutes amended as follows -
" Page 3, under 7.2., 2007 Budget Meeting Dates, add January 25, 2007 and January 29, 2007 to the dates as listed.
" Page 4, under 9., 3rd paragraph, change 1st sentence to read, "Selectman Sipples noted the latest recommendation (eliminate the new modular units at KES, restructure the building to provide a new office building and build a state of the art elementary school on another site) to the Killingworth Town Office Building Study Committee was pretty significant." (Copy of recommendation as noted is attached to these Minutes)
" Page 5, top of page, change end of sentence to read, "…Inspector, Sanitarian and new Director of Public Works."
Voting in favor - Klein, Dudek, Sipples. Opposed - none. Motion Carried.

3. Visitors
Todd Hajek, Deputy Fire Chief, was present on behalf of Chief Richard Bauer. Mr. Hajek noted the Fire Department received a grant for the Vehicle Exhaust System for the fire house. They received 6 quotes and are recommending the one in the amount of $67,524 (the town's share would be $5,376.00). Dep. Chief Hajek explained the FEMA Program was established in September, 2001 and the Town has since received $300,000 in grant money so far. The Town pays 5% and FEMA pays the rest. This system would get rid of the vehicle exhaust from the building.

Dave Roberts was present to discuss traffic problems on Route 81. He noted he lives in front of the new Middle School and is representing the school bus drivers. He indicated there is no one directing traffic in front of the two schools on Route 81 and this is a dangerous, deadly problem. There is also no flashing light in front of the new Middle School. Mr. Roberts stated he understood there is a line item in the budget for traffic control. First Selectman Klein noted Selectman Sipples had attended a recent DOT meeting where this was discussed. He understood the flashing light would be coming soon, but the request for a traffic light has been denied. Selectman Sipples reviewed his meeting with Superintendent Gary Mala and DOT representatives. The State will be reducing the speed limit in that area down to 30 and flashing lights will be installed. The traffic light request has been denied. Mr. Roberts noted he thought there should be someone out on the road directing traffic at specific times during the day when the buses are going in and out. There was much discussion regarding traffic control and whether the Town could hire someone to do it or the State Trooper should do it. It was noted speeding is a big problem and the speeders need to be ticketed. Selectman Dudek stated this is a regional school system and any dollars for traffic control should come from the regional school district. Phil Stull noted the State Trooper's hours are not consistent so he is not the solution to the problem. Selectman Dudek noted if the State Trooper is doing traffic duty, it is taking him away from other things. Selectman Sipples noted the State DOT has implied that it does not want a traffic light at the school because it is too close to the traffic light at Routes 148 and 81. First Selectman Klein noted if the State won't do anything, then it is up to the Town to do it. The Town should either have the State Trooper there or have two extra people on duty to do traffic control. The hours required for traffic control were reviewed. Peter Venuti and Dave Roberts noted there is a traffic control person in Durham and Haddam, respectively. Various individuals present related recent incidents while traveling by the school. First Selectman Klein charged Selectman Sipples with making out a schedule of hours that would be required for traffic control duty.

Peter Venuti noted he has been in contact with the State DOT regarding the redesigning of the Killingworth traffic circle (Routes 81 and 80).

Tom Danso from Blueberry Hill Reserve was present to inquire about the status of the Reservoir Road Bridge Project. First Selectman Klein noted there is a Special Town Meeting on February 28th to approve an additional $18,600 for the fee for Cardinal Engineering. Once those funds are approved, he will sign the contract with Cardinal Engineering. Mr. Klein explained the State and Federal Programs versus the Town doing the project itself and just sleeving it (depending on what the hydrology report results are). He further explained that decision cannot be made until the 30% stage is reached. There was discussion regarding the use of a temporary bridge. Mr. Klein noted the funds currently appropriated cannot be used for a temporary bridge.

4. Tax Abatements & Refunds
Tax Refunds for Real Estate, Personal Property and Motor Vehicles were reviewed. Motion by Selectman Dudek to approve for payment refunds as reviewed and noted on attached sheet provided by the Tax Collector. Voting in favor - Dudek, Sipples, Klein. Opposed - none. Motion Carried.

5. Appointments & Vacancies
Motion by First Selectman Klein, second by Selectman Sipples, to appoint Michael Young to the Conservation Commission. Voting in favor - Klein, Sipples, Dudek. Opposed - none. Motion Carried.

Motion by First Selectman Klein, second by Selectman Sipples, to appoint Edward Coppola and Paul McGuinness to the Reservoir Road Bridge Engineer Review Committee. Voting in favor - Klein, Sipples, Dudek. Opposed - none. Motion Carried.

Motion by First Selectman Klein, second by Selectman Sipples, to appoint Jim Lally to the Town Office Building Study Committee. Voting in favor - Klein, Sipples, Dudek. Opposed - none. Motion Carried.

Motion by First Selectman Klein, second by Selectman Sipples, to appoint Cathie Jefferson as IWWC Enforcement Officer. Voting in favor - Klein, Sipples, Dudek. Opposed - none. Motion Carried.

Motion by First Selectman Klein, second by Selectman Dudek, to appoint Katherine Smith to the Housing Partnership. Voting in favor - Klein, Sipples, Dudek. Opposed - none. Motion Carried.

Motion by First Selectman Klein, second by Selectman Dudek, to appoint Eric Auer to the Inland Wetlands & Watercourses Commission. Voting in favor - Klein, Sipples, Dudek. Opposed - none. Motion Carried.
6. Old Business
1. BOS Approval for Call of Town Meeting for February 28, 2007
The draft of the Legal Notice for the Call of the Town Meeting was reviewed (as attached). Selectman Sipples requested that Items 2 and 3 be switched so that Item 2 is taken up last. Motion by First Selectman Klein, second by Selectman Dudek, to approve the Call of the Town Meeting for February 28, 2007 switching Items 2 and 3 so that the Open Space Grant Agreement is discussed last. Voting in favor - Klein, Sipples, Dudek. Opposed - none. Motion Carried.

2. Discussion of Public Works Foreman Position
Selectman Sipples noted at the last meeting he brought up the idea of having a combined position - Director of Public Works, Sanitarian and Building Inspector. He indicated he spoke to Dick Leighton who was interested in a Director of Public Works position with the Town Foreman reporting to that individual. Mr. Sipples suggested possibly doing this on a trial basis for one year. There was much discussion about whether this would be an added position or whether it would be redefining an existing position. First Selectman Klein noted he was reluctant to have one person do all 3 positions. Todd Hajek noted he has worked for the Clinton Public Works for 16 years. He felt a Public Works Commission should be appointed before getting into a Director of Public Works and that the Road Foreman position should be defined first. Selectman Dudek noted he agreed with Mr. Hajek's comment about the Public Works Commission and looking at the Highway Foreman's job. There was discussion as to how this would affect the Union Contract and whether it should be a working foreman's job or an administrative position. It was noted there are various scenarios that should be reviewed. There was discussion regarding the administrative functions that the Highway Foreman now performs. Walter Adametz noted a Director of Public Works would not be a full time job, but more of an administrative position. If the Town Foreman job is made into a white collar position, that would take an individual out of the work force. Selectman Dudek noted if there is a Director of Public Works, he didn't see the need for a Highway Foreman position. The crew leaders would take direction from the Director of Public Works. Selectman Sipples noted he did not see it that way. First Selectman Klein noted he thought the Town should get someone with engineering experience (not necessarily an engineering degree) and that person could then be a working foreman. Peter Venuti noted perhaps it's time the Town considers a Town Engineer, someone who will be accountable for following through on projects. Selectman Dudek asked Messrs. Sipples and Klein if the Highway Foreman's job should be part of the Union Contract or removed from the contract. Both Sipples and Klein replied it should be removed from the contract. Dudek noted then that the job description and title need to be changed. Everyone agreed the job duties must be defined and a determination made as to whether that position will be labor or management. Selectman Dudek stated the current Town Foreman does more than the Contract says he does. First Selectman Klein noted the current Town Foreman is hands on. Selectman Sipples noted he didn't think the Board members were all on the same page. He briefly reviewed the interpretation of giving KMEA members preference. Sipples noted the Contract says that if a KMEA member is qualified, the Town does not have to advertise the position to the outside. Dudek noted he would go on record saying he disagreed with that statement and the Town should get a legal opinion from its attorney. Selectman Sipples asked First Selectman Klein to look into the matter of preference for KMEA members. There was much discussion back and forth among Board members and members of the public as to the interpretation of what the KMEA Contract implies relative to this matter. Selectman Dudek quoted that section from the KMEA Contract. It was agreed to discuss this matter further in Executive Session (Potential Contract Changes and Negotiations) at the February 26, 2007 Board of Selectmen meeting.

Walter Adametz noted he is currently doing two positions and would like to do some shuffling of employees in the interim while this is being reviewed. He is currently an acting road foreman and mechanic. Selectman Sipples noted he did not have a problem with Selectmen Klein and Dudek discussing the "interim" portion of this matter, but most definitely wanted to be included in the Executive Session discussion on the 26th.

3. Multi-Year Capital Improvement - Update
First Selectman Klein noted he has not received any responses yet. Selectman Sipples noted there was one comment from the Tax Collector about moving a window and another response relative to combining operating and capital budgets.

7. New Business
1. Funding Request - Town Share of 2006 FEMA Grant for Vehicle Exhaust System - Fire Department
Motion by First Selectman Klein, second by Selectman Sipples, to request from the Board of Finance $5,376.00 for the vehicle exhaust system as a supplement to the 2006 FEMA Grant for the Fire Department. Voting in favor - Klein, Sipples. Opposed - none. Abstained - Dudek. Motion Carried.

2. BOS Approval for Waiver of Fee for Moving of Sign/St. Lawrence Church per Cathie Jefferson (F. Cunningham Request)
Motion by First Selectman Klein, second by Selectman Dudek, that the Board of Selectmen waive the fee for moving the sign/St. Lawrence Church per the request of C. Jefferson and F. Cunningham. Discussion followed. Selectman Sipples asked if it was normal procedure for the Board of Selectmen to waive this fee. First Selectman Klein noted it had been recommended by C. Jefferson ZEO. Selectman Sipples asked if the sign conformed to our Zoning Regulations. The response was yes. Voting in favor - Klein, Sipples, Dudek. Opposed - none. Motion Carried.

3. Traffic Committee; Traffic Issues at KES & Middle School
Selectman Dudek asked that the issue of Traffic Control Officers be put on the next meeting agenda for February 13th for further discussion. Selectman Sipples reviewed the hours needed for traffic control at both the Elementary School and the new Middle School. Middle School from 7 to 7:45 AM. KES from 8 to 8:30 AM and 3 to 3:30 PM. Motion by Selectman Sipples, second by Selectman Dudek, that First Selectman Klein contact Don Berry to see if he would be interested in doing traffic control duty as a short term solution starting immediately. Voting in favor - Klein, Sipples, Dudek. Opposed - none. Motion Carried. Selectman Dudek noted that in First Selectman Klein's discussion with the Board of Finance at their next meeting, he should alert them to the fact additional dollars will be required for traffic control. An additional person will also have to be appointed.

8. MK Announcements
First Selectman Klein noted he spoke with Gary Mala and the new Financial Director for Region 17 relative to the possibility of the Town of Killingworth piggybacking on Region 17's insurance, as the Town of Haddam currently does. Selectman Sipples noted he spoke to Tony Bondi (Haddam First Selectman) who indicated the Town of Haddam saves a lot of money by doing this. Sipples asked if the Town of Killingworth had ever considered this in the past. The response was no.

First Selectman Klein noted they cut some trees down on Green Hill Road. He urged anyone traveling in the community who sees trees that might be a threat should let him know so a determination can be made as to what should be done with them.

Selectman Dudek asked if First Selectman Klein had heard anything from CCM on the electricity bid. Mr. Klein replied no. Selectman Dudek noted he was disappointed in CCM as he has requested information from them and has received nothing. The Town is paying CCM $4000 to be a member.

9. Selectmen's Concerns - none.

10. Adjournment
Motion by First Selectman Klein, second by Selectman Sipples, to adjourn at 9:25 PM. Voting in favor - Klein, Sipples, Dudek. Opposed - none. Motion Carried.

1.08.2007

January 8, 2007 - REGULAR

1. Call to Order
The Killingworth Board of Selectmen held its regular meeting on Monday, January 8, 2007, at the Killingworth Town Office Building, 323 Route 81, Killingworth. In attendance were First Selectman Martin Klein, Selectman Fred Dudek and Selectman Edward Sipples. First Selectman Klein called the meeting to order at 7:00 PM.

2. Approval of Minutes - December 11 and 20, 2006
Motion by Dudek, second by Sipples, to approve the December 11, 2006 and December 20, 2006 Minutes as amended below -

December 11, 2006 Minutes -
Page 3, under 4. Multi Year Capital Improvement Plan, add to first sentence "First Selectman Klein noted the Town received $33,000 from LOCIP for Alders Bridge Road."

December 20, 2006 Minutes -
Page 3, 2nd paragraph, add to second sentence "Selectman Dudek noted a qualified KMEA member (as determined by the First Selectman) applying for the position should be given preference as specified by the KMEA Agreement."

Voting in favor - Klein, Sipples, Dudek. Opposed - none. Motion Carried.

3. Visitors
Don McDougall was present to review proposals for the wiring for the new 100 KW Generator at Killingworth Elementary School. He noted that Homeland Security will not pay for removal of the old wiring and piping. Mr. McDougall noted all three companies who submitted proposals were taken through the school and shown what had to be done. There were others who also walked through, but did not submit a proposal. Selectman Dudek noted he was concerned because of such a difference in prices. He asked if there was a written specification. Mr. McDougall replied no. First Selectman Klein suggested these proposals be reviewed with the Building Inspector and discuss such issues as the difference between using copper and conduit. It was agreed Mr. McDougall would talk with Richard Leighton, Code Official, regarding these matters. Mr. McDougall noted one of the companies wanted 50 percent up front and the Town does not do that. He also noted the Homeland Security funds were to have been spent last year and now it is by March of 2007. Selectman Sipples asked why this did not go out to bid if it was over $5000. Mr. McDougall noted Homeland Security is paying for this. The Board of Finance had indicated they had already approved $44,000 and that Homeland Security would be reimbursing the funds. Selectman Dudek noted this has already gone to Town Meeting. He asked if Homeland Security requires a specification process. Mr. McDougall replied no. Selectman Dudek reiterated we need to be sure all three companies are talking the same language. It was again suggested Mr. McDougall discuss this matter with Richard Leighton and Mike DiStefano of Region 17. Mr. McDougall noted he has already talked with Mr. DiStefano and will contact Mr. Leighton. This item was tabled.

Mike Board inquired about the status of the fingerprint time clock. If it is under warranty, why can't we get it fixed or get our money back. First Selectman Klein noted to the best of his knowledge it works. Selectman Dudek noted the new computer person will be looking at this matter. Selectman Sipples asked Gina Regolo what she uses to prepare pay checks. Ms. Regolo noted she runs reports off the new clock and also uses the old system. Dan Colonia (who indicated he works with fingerprint matters for a living) and stated fingerprints can be worn off by certain types of work. He also noted a lot of people do not register well with fingerprints. Different chemicals will erase fingerprints or make them difficult to read. Mr. Colonia also noted the problem with holidays can be fixed.

4. Tax Abatements and Refunds
Motion by Dudek to approve payment of reviewed tax refunds (sheet attached). Voting in favor - Dudek, Sipples, Klein. Opposed - none. Motion Carried.

5. Appointments & Vacancies
Motion by Klein to appoint Jeff Reisman and Steve Hollander to the PAYT Committee. Voting in favor - Klein, Dudek, Sipples. Opposed - none. Motion Carried.

Motion by Klein, second by Dudek, to appoint Patricia Worth, Robert Artus and Anthony Savino to the Housing Partnership. Voting in favor - Klein, Dudek, Sipples. Opposed - none. Motion Carried.

6. Old Business
1. Generator Installation - KES (D. McDougall)
Discussion held during Visitors above.

2. Transfer Station Hours (Thursdays)
Don Berry and Amy Perry were present to review transfer station hours. First Selectman Klein noted he would recommend changing the hours for Thursdays for the winter. A list of counts on Thursdays between 7 to 8 PM from April through January 2007 was reviewed. Ms. Perry asked if a count had been taken between 6 & 6:30 and 6:30 & 7:00. She felt that count was important and by changing the hours the Town might be eliminating a lot more than it thinks. Selectman Sipples noted he didn't have a problem changing the hours for winter, but felt the hours should be restored when daylight savings time returns. Selectman Dudek noted he did not have a problem with changing the winter hours, but this change needs to be posted. The question was asked how quickly this could be communicated to the town's residents. Much discussion ensued regarding changing the hours. The following hours (and motion) was agreed upon.

Motion by Sipples, second by Dudek, to accept change to the transfer station hours as noted below -
Effective February 1, 2007 through end of April, winter hours will be Tuesdays and
Thursdays from 2:00 PM to 7:00 PM, Saturdays from 8:00 AM to 2:00 PM.

Commencing May 1, 2007 through November 1, 2007, summer hours will be Tuesdays 3:00 PM to 7:00 PM and Thursdays 2:00 PM to 8:00 PM, Saturdays from 8:00 AM to 2:00 PM.
Voting in favor - Sipples, Dudek, Klein. Opposed - none. Motion Carried.
It was also noted the Board should review the hours again some time in the future and possibly consider extending to a 3rd day.

Ms. Perry suggested using a car counter for the counts instead of doing it manually. She reviewed some recent CRRA bills where items (such as cardboard) weren't categorized properly. Selectman Sipples asked if the Town was being billed properly. Ms. Perry noted the dollars are accurate but the categories of mixed paper and cardboard are inaccurate. Walter Adametz noted he would ask the driver to speak with the dispatcher to get the categories correct.

3. Multi Year Capital Plan
It was noted a second letter has gone out to all department heads, boards and commissions requesting a multi year capital plan be submitted by the end of January. Ms. Regolo noted she has inquired of LOCIP about current projects and whether they could be included in the LOCIP funding. It was noted a letter has been received from the State Office of Policy and Management and they have agreed to pay the overage for Alders Bridge Road. Ms. Regolo urged the Selectmen to review the updated list she prepared.

7. New Business
1. PAYT Charge
First Selectman Klein reviewed the proposed charge for the PAYT Committee. Selectman Sipples asked whether this group should continue to monitor the operation and maintenance at the transfer station, or to restrict the group to recycling. Selectman Dudek noted the original charge of the Committee has been met. Maintenance is the Highway Foreman's issue. Mr. Dudek noted he was more concerned with better prices for metal, etc. and recycling, but that the Committee could make recommendations for maintenance. First Selectman Klein noted he did not want the Committee getting involved with maintenance; that was the Highway Foreman's job. First Selectman Klein noted there are a lot of people coming to the transfer station without stickers. He asked why that can't be monitored. Mr. Berry noted that was not true. He explained there are some people who come in with company cars and they don't like to put the stickers on the car, but they have the stickers in the car. Ms. Perry noted the Committee has repeatedly asked the Selectmen to get someone to evaluate the condition of the transfer station. She further noted it broke down 3 times during the Christmas holiday. First Selectman Klein reiterated the Committee should be giving advice and the Board of Selectmen will then decide on what to do. He indicated there were people in town who objected to the Committee's approach. Peg Scofield noted there were over 100 people who took the survey on the website that praised the Committee's efforts. Ms. Perry asked if the Committee could get a record of the costs spent on maintenance. First Selectman Klein noted he didn't think that was under the Committee's purview.

Motion by Klein, second by Dudek, to accept the charge of the PAYT Committee as reviewed (copy attached). Voting in favor - Klein, Dudek, Sipples. Opposed - none. Motion Carried.

2. Set 2007 Budget Meeting Dates
The following budget meeting dates were agreed upon - January 31, 2007, February 1, 2007, February 21, 2007 and February 28, 2007, all at 7:00 PM.
3. Authorization for First Selectman to Sign Mentoring Proclamation
Motion by Dudek to authorize First Selectman to sign the Mentoring Proclamation. Voting in favor - Dudek, Klein, Sipples. Opposed - none. Motion Carried. First Selectman Klein noted he would be out of town on January 20th, so Selectman Sipples will attend the breakfast to be held on that date.

It was noted the next Board of Selectmen meeting scheduled for Monday, January 22, 2007, has been cancelled and rescheduled to Wednesday, January 24, 2007.

8. MK Announcements
First Selectman Klein noted the new school is open. An agreement has been prepared regarding the monies due, but has not been signed yet. That will take the project through June 30th. There are still a lot more fees due, particularly for the Code Official for the month of December.

First Selectman Klein noted the work at the lagoons is going out to bid. Bids will be reviewed with the Town Engineer and the Town Attorney late in January. Approval has been received from both the State and Attorney Jane Marsh, Rose Dudek's attorney.

First Selectman Klein gave a brief status update on Burr Hill Road, Reservoir Road Bridge, Route 81 and Green Hill and problems with beavers.

9. Selectmen's Concerns
Selectman Sipples noted he can attend the conference of the Connecticut Council of Small Towns on January 17th and asked if the fee had been sent in. First Selectman Klein told Mr. Sipples to check with Ms. Regolo on this matter.

Selectman Sipples noted correspondence was received from CRERPA regarding Lovers Lane. First Selectman Klein noted responses are still due from other members of the Environmental Review Team. Mr. Sipples asked if two signs could be purchased and installed that said "closed for the winter." He felt that due to the fact the road had been opened and closed so many times it would behoove the town to put up signs indicating the road is closed now for the winter. Motion by Sipples to purchase 2 signs "Closed for the Winter" for Lovers Lane to attach to the signs already there. Voting in favor - Sipples. Opposed - Dudek, Klein. Motion Failed.

Selectman Sipples noted the latest charge of the Killingworth Town Office Building Study Committee was pretty significant. Mr. Sipples asked Mr. Klein why he didn't communicate this to the Board of Selectmen before going to the Committee. Selectman Dudek noted this was just a recommendation, he didn't see this as a charge.

Selectman Sipples asked about the status of the Town Foreman position, the job descriptions for all town employees and has there been any progress with the employee evaluations program. It was noted the deadline for the Town Foreman position was January 24th. Selectman Dudek noted if the town hires an in-house engineer that would be reimbursed by LOCIP funds. Selectman Sipples asked if the town has ever considered combining the duties of the Building Inspector, Sanitarian and Town Foreman. Messrs. Dudek and Klein both felt that would be virtually impossible as one person could not handle all those duties and did not wish to pursue it.

Selectman Sipples asked if the Board of Selectmen would be involved in the KMEA contract negotiations. First Selectman Klein replied no. He has hired a labor attorney to do the negotiations.

Selectman Sipples asked if the Board was going to consider recreating the Charter Revision Committee in 2007. Selectman Dudek replied he would like to do so, but the Board of Selectmen must be strong as to what direction this Committee must take.

Selectman Sipples asked if there was a target date to start the review of the town's bidding procedures. Messrs. Dudek and Klein noted they were comfortable with what had been discussed a couple of months ago.

Selectman Sipples asked when the memo from Hilary Kumnick regarding the development of the athletic fields could be discussed. Selectman Dudek noted he just received the memo and did not have time to review it.

Mike Board asked if Region 17 was looking for a new location for the Killingworth Elementary School. Richard Cabral replied no.

Selectman Dudek noted he has a question in to CCM regarding the Pension Committee charge and personnel.

There was a brief discussion regarding the fact the custodian wants to raise prices during the fiscal year. First Selectman Klein noted he advised the custodian he could not do that in the middle of the year. Selectman Dudek noted this will have to go out to bid at some point. It was also pointed out that snow removal comes under the Public Works Department.

10. Adjournment
Motion by Klein, second by Dudek, to adjourn at 9:00 PM. Voting in favor - Klein, Dudek, Sipples. Opposed - none. Motion Carried.