Regular Meeting January 28, 2008

1. Call to Order
The Killingworth Board of Selectmen held its regular meeting on Monday, January 28, 2008, at 9:00 AM at the Killingworth Town Office Building, 323 Route 81, Killingworth. In attendance were First Selectman Richard Cabral and Selectman Catherine Iino. First Selectman Cabral called the meeting to order at 9:00 AM.

2. Pledge of Allegiance
The Pledge of Allegiance was recited.

3. Approval of Minutes
Motion by Iino, second by Cabral, to approve January 14, 2008 Minutes amended as follows -
 Under New Business, item f. Reservoir Road Discussion, change 5th sentence to read, "The State and Cardinal Engineering have looked at this, however, the State will not be inspecting it."
Voting in favor - Iino, Cabral. Opposed - none. Motion Carried.

4. Visitors - Concerning Items on the Agenda - none.

5. Tax Abatements & Refunds
Motion by Iino, second by Cabral, to approve the following tax abatements and refunds - Abatement - Rita M. Harkin & Estate of Joseph Harkin $212.42; Refunds - Philip Kemp $14.61 and VW Credit Leasing LTD $218.32, both for overpayment. Voting in favor - Iino, Cabral. Opposed - none. Motion Carried.

6. Vacancies
First Selectman Cabral reviewed the following vacancies - WPCA, Land Use, Recreation Commission, TOB Study Committee, Open Space Subcommittee and Local Emergency Planning Committee. Both political party chairmen have been notified of these vacancies.

7. Appointments
a. Open Space Subcommittee
Motion by Cabral, second by Iino, to appoint Todd Berman to Open Space Subcommittee. Voting in favor - Iino, Cabral. Opposed - none. Motion Carried.

b. Town Office Building Study Committee
Motion by Cabral, second by Iino, to appoint James Lally to Town Office Building Study Committee. Voting in favor - Iino, Cabral. Opposed - none. Motion Carried.

c. Local Emergency Planning Committee
Motion by Cabral, second by Iino, to appoint Todd Berman to Local Emergency Planning Committee. Voting in favor - Iino, Cabral. Opposed - none. Motion Carried.

8. Old Business - none.

9. New Business
Motion by Cabral, second by Iino, to add New Business Item "h" - Go Red Proclamation. Voting in favor - Iino, Cabral. Opposed - none. Motion Carried.

a. BOS Approval of Call of Town Meeting February 7, 2008
Motion by Iino, second by Cabral, to approve Call of Town Meeting for 2/7/08. Voting in favor - Iino, Cabral. Opposed - none. Motion Carried. Selectman Iino noted she would not be able to attend the Town Meeting.

b. Codification Project Analysis
Motion by Iino, second by Cabral, to table Codification Project Analysis. Voting in favor - Iino, Cabral. Opposed - none. Motion Carried. First Selectman Cabral briefly reviewed the codification project analysis process.

c. Discussion Land Conservation Tax Abatement for Non-Profit Organizations
First Selectman Cabral noted this had been reviewed and approved by the Board of Selectmen and forwarded on to the Board of Finance. The Board of Finance has asked for another legal opinion due to the fact the Town Attorney Michael Wells is a member of the Land Trust. First Selectman Cabral noted this only applies to anything commencing October 1, 2007 and nothing prior. Motion by Iino, second by Cabral, to authorize First Selectman to seek independent opinion regarding Land Conservation Tax Abatement for Non-Profit Organization. Voting in favor - Iino, Cabral. Opposed - none. Motion Carried.

d. Reservoir Road Bridge Committee - Concept of Surface Design for Side Walls
Ed Coppola, Chairman of the Reservoir Road Bridge Engineering Review Committee, read into the record his letter to the Board of Selectmen regarding concrete form liners. Cardinal Engineering estimated additional cost of $13,770 for the form liner system and the Town of Killingworth would be responsible for 20 percent or $2,600 to $2,700. The Committee was asking the Board of Selectmen to make a decision so as not to delay the project. Chairman Coppola briefly reviewed the form liner system and the two types the Committee had looked at. Motion by Cabral, second by Iino, to approve additional expense of between $2,600 to $2,700 for the form liner system for Reservoir Road Bridge, Surface Design for Side Walls. Voting in favor - Iino, Cabral. Opposed - none. Motion Carried. First Selectman Cabral will call Cardinal Engineering to inform that of this approval and do a follow up letter as well.


e. Charge to Land Use Committee (Bosco)
Motion by Cabral, second by Iino, to accept Land Use Committee Charge (Bosco) as attached. Discussion followed. First Selectman Cabral briefly reviewed each of the five (5) items in the charge. Voting in favor - Iino, Cabral. Opposed - none. Motion Carried.

f. Non-Discrimination Agreements & Warranties Policy
Motion by Cabral, second by Iino, to accept Non-Discrimination Agreements & Warranties Policy relative to the Reservoir Road Bridge Project and as reviewed by First Selectman Cabral. Discussion followed. Selectman Iino asked whether this had to be approved by Town Meeting. First Selectman Cabral replied no, it was a policy, not an Ordinance. Voting in favor - Iino, Cabral. Opposed - none. Motion Carried.

g. Agreement Between the State of Connecticut and the Town of Killingworth for Right Of Way Activities, related to Reservoir Road Bridge Project
First Selectman Cabral reviewed the Agreement. Selectman Iino noted per this agreement the State will be negotiating for any rights of way and the Town's share of this expense would be $5000. First Selectman Cabral noted the Town Attorney has reviewed the Agreement per his letter dated January 24, 2008 and indicates it would be appropriate to execute same. Motion by Cabral, second by Iino, to authorize First Selectman to sign Agreement Between State of Connecticut and Town of Killingworth for Right-of-Way Activities related to Reservoir Road Bridge Project Replacement #04716 utilizing Federal and Municipal Funds. Voting in favor - Iino, Cabral. Opposed - none. Motion Carried.

h. Wear Red Day for Women Proclamation
First Selectman Cabral read the Proclamation into the record. Motion by Cabral, second by Iino, to authorize First Selectman to sign "Wear Red Day for Women" Proclamation naming Friday, February 1, 2008, as "Go Red" Day, encouraging everyone to wear red in recognition of the fight against heart disease in women. Voting in favor - Iino, Cabral. Opposed - none. Motion Carried.

10. RJC Announcements
First Selectman Cabral noted the new Transfer Station stickers have been received, application forms are at the printers to be received shortly and the brochure is in the design stage. Application forms will be available starting February 14th.

11. Selectmen's Concerns
Selectman Iino noted at the last meeting First Selectman Cabral mentioned the temporary solution for the Reservoir Road Bridge. She asked whether bids would have to be solicited. First Selectman Cabral noted anything between $5000 and $10,000 would require bids and anything above $10,000 would require town meeting approval. He indicated the Bridge Committee is in the loop regarding this matter, although he acknowledged originally the Committee was not aware of this discussion and apologized to the Committee.

12. Visitor Comments - General - none.

13. Adjournment
Motion by Cabral, second by Iino, to adjourn at 9:43 AM. Voting in favor - Iino, Cabral. Opposed - none. Motion Carried.

Regular Meeting Janaury 14, 2008

1. Call to Order
The Killingworth Board of Selectmen held its regular meeting on Monday, January 14, 2008, at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut. In attendance were First Selectman Richard Cabral, Selectman Fred Dudek and Selectman Catherine Iino. First Selectman Cabral called the meeting to order at 7:00 PM.

2. Pledge of Allegiance
The Pledge of Allegiance was recited. First Selectman Cabral welcomed those present.

3. Approval of Minutes - December 10, 2007
Motion by Dudek, second by Cabral, to add item f. under New Business Reservoir Road Discussion. Voting in favor - Dudek, Cabral, Iino. Opposed - none. Motion Carried.

Motion by Dudek, second by Iino, to approve December 10, 2007 Minutes as written. Voting in favor - Dudek, Iino, Cabral. Opposed - none. Motion Carried.

4. Visitors - Concerning Items on the Agenda - none.

5. Tax Abatements & Refunds
Motion by Dudek, second by Iino, to approve tax abatements and refunds as reviewed and attached. Voting in favor - Dudek, Iino, Cabral. Opposed - none. Motion Carried.

Motion by Dudek, second by Iino, to approve fee reimbursements as recommended by R. E. Leighton, Code Official (Heritage Woodcrafters, $3,060.00 building permit fee reimbursement for 11 Lower Ledge Road {project scaled back}and Regina Regolo, $50.00 septic repair permit fee reimbursement for 348 Route 148 {repair work not needed}) as reviewed. Voting in favor - Dudek, Iino, Cabral. Opposed - none. Motion Carried.

6. Vacancies
a. Estuary Transit District
b. Land Use Committee (2)
First Selectman Cabral noted these are current vacancies that have gone beyond the 45 day time period and will be carried on the agenda until filled.

7. Appointments
a. Estuary Transit District - Richard J. Cabral
Motion by Cabral, second by Iino, to appoint Richard J. Cabral to the Estuary Transit District. Discussion followed. First Selectman Cabral noted the Estuary Transit District is undergoing a restructuring and several Selectmen have volunteered to assist during this restructuring. At such time as the restructuring is completed, then the Selectmen will step down and other volunteers from the local towns will be appointed. Voting in favor - Cabral, Iino, Dudek. Opposed - none. Motion Carried.

Motion by Cabral, second by Dudek, to appoint David J. Brown to Emergency Management. Voting in favor - Cabral, Dudek, Iino. Opposed - none. Motion Carried.

8. Old Business
a. BOS Acceptance of Clarkson Lane as Town Road per Town Meeting Vote of 12/20/07
Motion by Dudek, second by Iino, the BOS Acceptance of Clarkson Lane as Town Road per Town Meeting Vote of 12/20/07. Discussion followed. First Selectman Cabral explained acceptance of town roads first comes before the Board of Selectmen for approval, then goes to Town Meeting, then comes back to the Board of Selectmen for approval. Voting in favor - Dudek, Iino, Cabral. Opposed - none. Motion Carried.

b. Transfer Station Permits - Update
First Selectman Cabral noted the decals and registration cards have not been received yet. The new decals will be red. The registration form will be available for download at the KillingworthToday.com website. Residents will also be able to obtain documentation at the Town Hall and at the Transfer Station. Admission to the Transfer Station after March 31, 2008 will only be allowed if the new 'red' sticker is displayed. Stickers will be available during February and March. Selectman Iino noted she has been working on the brochure and in the process has some suggestions for refinement of the recycling process. First Selectman Cabral noted Walter Adametz is in charge of the overall supervision of the Transfer Station. Don Berry is responsible for the daily efficiency and possible economic savings of the Transfer Station.

9. New Business
a. WPCA - R. Ellis
Mr. Ellis noted WPCA is holding a meeting on February 6, 2008 at 7:00 PM at the Town Office Building to discuss the draft ordinance "The Regulation and Management of On-Site Sewage Disposal Systems". Mr. Ellis also noted there is a vacancy on the WPCA.

b. Traffic Study Committee - R. Ellis
Mr. Ellis noted there are two vacancies on the Traffic Study Committee and some additional local expertise would be helpful. He indicated a road inventory was completed during 2007. Mr. Ellis reviewed road signage. He also indicated a State Traffic Enforcement Grant from DOT has been applied for and they are in the midst of revising the grant application. Selectman Dudek asked if the Grant was for specific items. Mr. Ellis noted it was for traffic enforcement and hopefully it will enable the Town to get a SMART machine. The posting of speed limit signs and changing speed limits was reviewed.

First Selectman Cabral gave an update of the flashing lights at the Middle School. He indicated Northeast Utilities is awaiting order from the State to install the poles for the electricity to power the flashing lights. The source of electricity is on the opposite side of the road from where the lights are located. The State wants to know who is going to pay for the poles. First Selectman Cabral noted he has a call into Superintendent Mala to discuss this matter further. The School District has already purchased the flashing lights. A member of the public noted there are solar powered, battery operated lights that are available and maybe the Town might want to investigate that matter. Mr. Cabral indicated he would look into those lights.

Mr. Ellis noted the DOT will perform traffic studies at no cost to the Town if needed. The Committee is recommending further study of Green Hill Road and Route 148 from Route 81 to Route 79 with regard to speed limit.

Mr. Ellis noted the Committee would also like the DOT to take another look at the Chittenden Road and Route 81 intersection. This is probably one of the worst intersections in Town. There is the upcoming True Value Hardware Store and the State changes to the Routes 81/80 Traffic Circle are going to be starting in the spring. First Selectman Cabral briefly reviewed the State project.

First Selectman Cabral noted the next major road project is Burr Hill Road.

Selectman Dudek asked if Planning & Zoning had ever examined the impact of having the Hardware Store that close to the traffic circle. Mr. Ellis noted the Committee had a member also on Planning & Zoning at that time who informed them the State had purview over this as it was a State highway. Selectman Dudek noted the Committee should recommend to Planning & Zoning that it examine the impact of traffic on town roads during the subdivision approval process.

c. BOS Authorization of Resolution, "Citizens for a Clean Hammonasset River" - Herbert R. Gram
Herbert Gram introduced himself and gave a brief history of the Citizens for a Clean Hammonasset River. He noted they were looking for the abutting towns to pass a non-binding Resolution that indicates the Town is in favor of preserving the River. Selectman Dudek asked if the Water Company was a part of this. Mr. Gram noted they do not consider the Water Company to be a polluter of the water. He reviewed some of the issues they are currently working on at the southerly end of the River. This will also be coming up at some time in the future in the Towns of both Madison and Clinton. First Selectman Cabral read the Resolution in to the record.

Motion by Dudek, second by Iino, to approve BOS authorization of Resolution "Citizens for a Clean Hammonasset River". Voting in favor - Dudek, Iino, Cabral. Opposed - none. Motion Carried.

d. Set BOS Budget Meeting Dates
First Selectman Cabral distributed his suggested budget meeting dates for review. He noted some of the dates are actually set by Town Charter.

e. Library Association - Nancy Bradley, President
Ms. Bradley noted they have 3 quotes from painting contractors to paint the exterior of the library building. Per the agreement the Town is responsible for the exterior of the building. She asked the Town consider these quotes for the next budgeting process which is just starting. Selectman Dudek noted two of the quotes were similar and the third was not. Ms. Bradley noted John Wills recently donated his time to do interior painting and did a top notch job. She indicated she would recommend John Wills due to the excellent quality of his work. Ms. Bradley noted the last time the exterior was painted it was not scraped or primed and has suffered because of it. It was noted the Town was not obligated to take the low bid. Selectman Dudek suggested the First Selectman review the bids and then bring it back to the BOS for approval.

Ms. Bradley noted the library recently did a feasibility study through a grant from the Office of Policy and Management for housing the Killingworth Historical Society at the library. An addition to the building would be proposed (approx. 1000 square feet). The Historical Society currently has no place to display their 222 items which are now being stored. Ms. Bradley noted this is still in the study stage and not written in stone. They are looking into available grants for this project. It was also noted one of the accomplishments of this project is to make the Historical Archives a public display. Selectman Dudek asked how this would benefit the library. It was noted this would bring people into the library which is really a community center and it would benefit the Town. There was a brief discussion about whether the Historical Society should be in its own building. There was discussion about road access to this addition. It was noted in the original plan for the library the entrance was to be off Route 81 and the exit was to be on the Town Centre roadway. Selectman Iino asked if there would be room for expansion of items and the response was yes. It was noted the Killingworth Librarian would have supervision over the whole building. The Historical Society would have responsibility for caring of their items displayed. First Selectman Cabral noted this is the working together of two entities for the good of the entire Town and this should be fostered among all groups.

f. Reservoir Road Discussion
First Selectman Cabral announced that the Reservoir Road Bridge will be opened temporarily as a one lane bridge hopefully within the next month. He noted drag line mats and process will be used. Once construction begins for the bridge, the road will have to be closed again. There will be no limits posted. Signage was reviewed. The Town Engineer, the State and Cardinal Engineering have all looked at this, however, the State will not be inspecting it. Inspection will be the responsibility of the Town. The cost for this temporary repair would not exceed $9000. Mr. Cabral indicated he has been assured this solution will support vehicle, bus and truck traffic. First Selectman Cabral noted this would service not only the Reservoir Road residents but residents also in the south end of Town going north to Route 148. Motion by Dudek, second by Iino, that the First Selectman be authorized to request from the Board of Finance an amount not to exceed $9,000 for a temporary solution to the Reservoir Road Bridge coming out of the present project account. Voting in favor - Dudek, Iino, Cabral. Opposed - none. Motion Carried.

10. RJC Announcements
First Selectman Cabral noted Northeast Utilities is ready to remove the telephone pole on Alders Bridge Road as soon as AT&T moves their lines.

First Selectman Cabral briefly reviewed a resignation letter from Shelly Cumpstone from the Killingworth Park & Recreation Commission. Ms. Cumpstone was also on the Regional Recreation Authority so there is a vacancy there as well. Mr. Cabral noted the Town accepts Ms. Cumpstone's resignation with deep regret and hopes she will return to serve the community again.

11. Selectmen's Concerns
Selectman Dudek noted the No Trespassing signs should be removed from the Bosco Property which is town owned property. The signs will be removed. There was discussion about having the Land Use Committee oversee the use of the Bosco Property. This should be discussed at a future BOS meeting.

Selectman Iino noted she did not have any specific concerns.

12. Visitor Comments - General
Jere Adametz asked what was going to happen to the other section of Chittenden Road between Routes 81 and 80. First Selectman Cabral noted it will be used to park vehicles during reconstruction of the Traffic Circle. After that it will be leveled and holes will be filled.

Jere Adametz noted the flashing lights at the school areas should be timed so they are off on holidays and weekends. First Selectman Cabral noted he will call Mike DiStefano about this matter.

Jere Adametz noted there is more traffic backed up on Route 148 passed Alders Bridge Road now since Lover's Lane is closed. He urged something be done with Lover's Lane.

13. Adjournment
Motion by Dudek, second by Iino, to adjourn at 8:38 PM. Voting in favor - Dudek, Iino, Cabral. Opposed - none. Motion Carried.