Regular Meeting July 28, 2009
1. Call to Order
The Killingworth Board of Selectmen held a special meeting on Tuesday, July 28, 2009, at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut. In attendance were Selectman Fred Dudek and Selectwoman Catherine Iino. Selectman Dudek called the meeting to order at 7:00 PM.
2. Pledge of Allegiance
The Pledge of Allegiance was recited.
3. Executive Session - Pending Litigation
Motion by Iino, second by Dudek, to go into Executive Session at 7:01 PM for the purpose of discussing pending litigation with Town Counsel, Attorney Michael Wells. Executive Session ended at 7:17 PM, with no action being taken.
4. Approve Minutes - July 13, 2009
Motion by Iino, second by Dudek, to approve July 13, 2009 Minutes amended as follows -
• Under 9.F. Municipal Website, 2nd sentence should read, "Cabral noted the legislation has not passed and the towns are obligated to post and meet the legal requirements as stated or not do this at all."
• Under 9.H. Parmelee Farm Access to H-K Middle School, change the word "Patch" in motion to "Path".
Voting in favor - Iino, Dudek. Opposed - none. Motion Carried.
5. Visitors - Concerning Items on the Agenda - none.
6. Tax Abatements & Refunds
Motion by Dudek, second by Iino, to approve Tax Refunds per attached list. Voting in favor - Dudek, Iino. Opposed - none. Motion Carried.
7. Vacancies
The following vacancies were reviewed - IWWC - 1, Housing Partnership - 1, Public Health Agency - 1, Venuti Prop. Planning Committee - 1, Conservation Commission - 1, Estuary Council of Seniors - 2, Municipal Land Use - 2 and Open Space Committee - 1.
8. Appointments - none.
9. Old Business
A. Yale School of Management - Transfer Station Recommendations. - W. Adametz
Walter Adametz noted he has had conversations with Selectwoman Iino regarding what should be done with the transfer station. There are still some concerns as to what should be done. Mr. Adametz noted the lines will be taken care of. He also indicated they are looking at the Town of Killingworth getting out of the garbage business totally, or, trying to work something out with the Town of Haddam as their transfer station will close in June of next year. Is the Killingworth Transfer Station large enough to handle the two towns and there are concerns about traffic flow. Time has to be allotted for emptying the containers. There was discussion regarding the tipping fees and would those be paid by the consumer or the town. Selectman Dudek noted the townspeople only get police and fire protection and garbage disposal for their tax dollars. Selectwoman Iino noted perhaps curbside pickup would be cheaper than the transfer station. Dudek noted it is time to re-examine this whole thing. Iino noted if there was money available for regionalization projects, perhaps the idea of moving the transfer station should be revisited. Adametz also noted another idea would be to contract a private hauler at a certain rate. It was decided Dudek and Iino would meet with Walter Adametz to discuss this matter further.
B. Lover's Lane Update - W. Adametz
Walter Adametz noted he contacted Tilcon and received a price between $35,000 and $40,000. Selectman Dudek noted he and Mr. Adametz went to the last Board of Finance meeting and requested $45,000. Board of Finance voted to take the money out of the Public Works paving line item and put it back from LOCIP funds when reimbursed. Tilcon noted it would be about 2 to 3 weeks to get this into their schedule. Dudek noted nothing can be done until it dries out. Walter Adametz noted he received a call from John Himmelman of Inland Wetlands Commission. Himmelman noted the IWWC wanted to get together to discuss the plan for Lover's Lane. Adametz told Himmelman it was just going to be routine road maintenance (shim and level). This will not stop the flooding, but hopefully will get more open time. It was noted the only way to fix the road was to put in the pipes, but unfortunately that would be in the hands of DEP and Army Corps.
C. River Road Update - W. Adametz
Walter Adametz noted he met with First Selectman Cabral and Howard Pfrommer in the field to review River Road. The tests results from the chloride varied from 2 to 4 inches deep. Adametz reviewed the two options available, the first option being in the range of between $150,000 to $200,000 and the second option being in the range of $400,000 and $450,000. Adametz noted the River Road Bridge does not qualify for bridge money because the rating is too high. He recommended going with Option 1 which was doing the membrane and fixing the steel. He will meet with H. Pfrommer again to obtain more information on cost.
D. Reservoir Road Bridge Update - W. Adametz
Selectman Dudek noted he visited the site and there was no activity. W. Adametz noted the official start date was July 16th. Brush was cleared, trailer brought in and silt fence installed. There was a site meeting on July 23rd. The temporary power pole was put in on July 22nd. The Code Official is waiting for the CRS # in order to be able to hook it up. Adametz noted he stopped by both yesterday and today and no one was there. There apparently is some paperwork still to be done between Cardinal and the contractor, and a couple issues to be finalized with the CT Water Company.
E. Charter Revision Commission
Sue Adinolfo, Charter Revision Commission Chair, noted the Charter Revisions were given to the Board of Selectmen on July 22nd and the BOS must vote on it by August 6th. A special meeting of the BOS was called for Wednesday, August 5, 2009, at 9:00 AM (First Selectman Cabral will attend by conference call). Selectman Dudek noted the BOS is permitted to either approve the Charter or not approve it in its entirety. There will be no changes. Dudek commended the Charter Revision Commission noting they were given a very short time span to complete their charge. He was pleased the members took the time to review things in detail. The minutes were excellent and captured the essence of discussion that took place. Dudek noted the Commission is now discharged with the handing over of the Charter to the Board of Selectmen. Chairman Adinolfo noted she appreciated the consideration given to the appointments to this Commission and everyone worked well together. Members put in many hours above and beyond the meetings. Dudek reiterated things were examined in detail and he would vote to approve the Charter as submitted. He again noted the Commission was officially discharged.
F. Middlesex Hospital Homecare Agreement/Contract - N. Drew
Natalie Drew noted the Agency has discussed this and is requesting the signing of the contract be tabled until it can be discussed in detail with the Board of Selectmen. Drew reported on conversations she has had with representatives of Middlesex Hospital. She also noted this is not an exclusive right to Middlesex Hospital and in view of the economy, the Town should look at what is out there. Selectman Dudek suggested getting a copy of their By-Laws to review. The contract officially starts on July 1st and was just signed every year without being researched. Drew indicated no one has ever looked at the scope of service. There was discussion regarding wellness clinics, funding and cost of programs. Drew stated the Agency is looking at both health and wellness of the area, both children and adults. She noted it must suit the needs of our community. Selectwoman Iino noted First Selectman Cabral should call the Health Director and request that he meet with the Public Health Agency. Dudek will contact Cabral regarding the Health Director. Iino also noted the PHA should come back to the BOS with its recommendations.
G. Multi-Year Capital Improvement Plan - Update
Walter Adametz noted he has been discussing possible projects for the list with Gina. If the projects are on the list, there is a chance to receive funding. Projects not on the list are not eligible for LOCIP funding. Possible additions to the list were Reservoir Road overlay, River Road Bridge, County Road parapets (joint venture with Madison), and chip and seal on some of the town's gravel roads. Adametz also noted he attended a recent Homeland Security meeting with Jean Davies from CRERPA who indicated the stimulus package funds no longer go through them but through DOT. Adametz noted he would contact DOT.
H. Municipal Website - F. Dudek
Selectman Dudek noted he is working on a preliminary RFP for the Municipal Website. He is waiting to hear back from Larry Sypher with more information. The biggest thing is that it has to be expandable in the future. It was suggested a letter be sent by First Selectman Cabral to every department asking what they would like to see on a wish list for the website.
10. New Business
A. Approve Purchase of Mason Dump Truck & Equipment under CT State Bid Contract
Walter Adametz noted the dealer currently has a truck with a purchase price of $63,296.40. He hasn't researched the extended warranty yet, but will do so. The warranty doesn't have to be purchased for a year. Dudek noted $11,804 would be rolled back into the Public Works Department budget. Adametz noted Central Automotive will auction the old truck for $150.00. He estimated it would go for probably $2000 as is and noted auctioning it off would be better than advertising.
Motion by Iino, second by Dudek, to approve purchase of Mason Dump Truck & Equipment under CT State Bid Contract for $63,296.40. Voting in favor - Iino, Dudek. Opposed - none. Motion Carried.
11. Selectmen's Comments
Selectman Dudek noted a letter was received from the Regional Mental Health Board thanking the Town for its donation of $289.00 to supplement State funds.
Selectwoman Iino asked if anything further was heard regarding the Sustainability Grant. The reply was no.
12. Visitor's Comments - General
Jere Adametz noted nothing has been done to the dirt portion of Chittenden Road between Routes 81 and 80. The water runs over the road and there are a lot of potholes. Walter Adametz noted that road comes under Town Aid Road (TAR) because of its infrequent use. He felt the road must be kept accessible in case of an emergency at the 81/80 Circle and traffic needs to be detoured. Dudek noted the Traffic Safety Committee should be able to supply car counts for that road. W. Adametz also noted that road is a favorite "dumping" ground for tires.
Jere Adametz suggested making the road going to the compactor a town road. It would then be eligible for State money for the stop bar and stop signs. Dudek noted it would have to be examined to see if it meets Planning & Zoning requirements for a town road.
13. Adjournment
Motion by Dudek, second by Iino, to adjourn at 8:38 PM. Voting in favor - Dudek, Iino. Opposed - none. Motion Carried.
The Killingworth Board of Selectmen held a special meeting on Tuesday, July 28, 2009, at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut. In attendance were Selectman Fred Dudek and Selectwoman Catherine Iino. Selectman Dudek called the meeting to order at 7:00 PM.
2. Pledge of Allegiance
The Pledge of Allegiance was recited.
3. Executive Session - Pending Litigation
Motion by Iino, second by Dudek, to go into Executive Session at 7:01 PM for the purpose of discussing pending litigation with Town Counsel, Attorney Michael Wells. Executive Session ended at 7:17 PM, with no action being taken.
4. Approve Minutes - July 13, 2009
Motion by Iino, second by Dudek, to approve July 13, 2009 Minutes amended as follows -
• Under 9.F. Municipal Website, 2nd sentence should read, "Cabral noted the legislation has not passed and the towns are obligated to post and meet the legal requirements as stated or not do this at all."
• Under 9.H. Parmelee Farm Access to H-K Middle School, change the word "Patch" in motion to "Path".
Voting in favor - Iino, Dudek. Opposed - none. Motion Carried.
5. Visitors - Concerning Items on the Agenda - none.
6. Tax Abatements & Refunds
Motion by Dudek, second by Iino, to approve Tax Refunds per attached list. Voting in favor - Dudek, Iino. Opposed - none. Motion Carried.
7. Vacancies
The following vacancies were reviewed - IWWC - 1, Housing Partnership - 1, Public Health Agency - 1, Venuti Prop. Planning Committee - 1, Conservation Commission - 1, Estuary Council of Seniors - 2, Municipal Land Use - 2 and Open Space Committee - 1.
8. Appointments - none.
9. Old Business
A. Yale School of Management - Transfer Station Recommendations. - W. Adametz
Walter Adametz noted he has had conversations with Selectwoman Iino regarding what should be done with the transfer station. There are still some concerns as to what should be done. Mr. Adametz noted the lines will be taken care of. He also indicated they are looking at the Town of Killingworth getting out of the garbage business totally, or, trying to work something out with the Town of Haddam as their transfer station will close in June of next year. Is the Killingworth Transfer Station large enough to handle the two towns and there are concerns about traffic flow. Time has to be allotted for emptying the containers. There was discussion regarding the tipping fees and would those be paid by the consumer or the town. Selectman Dudek noted the townspeople only get police and fire protection and garbage disposal for their tax dollars. Selectwoman Iino noted perhaps curbside pickup would be cheaper than the transfer station. Dudek noted it is time to re-examine this whole thing. Iino noted if there was money available for regionalization projects, perhaps the idea of moving the transfer station should be revisited. Adametz also noted another idea would be to contract a private hauler at a certain rate. It was decided Dudek and Iino would meet with Walter Adametz to discuss this matter further.
B. Lover's Lane Update - W. Adametz
Walter Adametz noted he contacted Tilcon and received a price between $35,000 and $40,000. Selectman Dudek noted he and Mr. Adametz went to the last Board of Finance meeting and requested $45,000. Board of Finance voted to take the money out of the Public Works paving line item and put it back from LOCIP funds when reimbursed. Tilcon noted it would be about 2 to 3 weeks to get this into their schedule. Dudek noted nothing can be done until it dries out. Walter Adametz noted he received a call from John Himmelman of Inland Wetlands Commission. Himmelman noted the IWWC wanted to get together to discuss the plan for Lover's Lane. Adametz told Himmelman it was just going to be routine road maintenance (shim and level). This will not stop the flooding, but hopefully will get more open time. It was noted the only way to fix the road was to put in the pipes, but unfortunately that would be in the hands of DEP and Army Corps.
C. River Road Update - W. Adametz
Walter Adametz noted he met with First Selectman Cabral and Howard Pfrommer in the field to review River Road. The tests results from the chloride varied from 2 to 4 inches deep. Adametz reviewed the two options available, the first option being in the range of between $150,000 to $200,000 and the second option being in the range of $400,000 and $450,000. Adametz noted the River Road Bridge does not qualify for bridge money because the rating is too high. He recommended going with Option 1 which was doing the membrane and fixing the steel. He will meet with H. Pfrommer again to obtain more information on cost.
D. Reservoir Road Bridge Update - W. Adametz
Selectman Dudek noted he visited the site and there was no activity. W. Adametz noted the official start date was July 16th. Brush was cleared, trailer brought in and silt fence installed. There was a site meeting on July 23rd. The temporary power pole was put in on July 22nd. The Code Official is waiting for the CRS # in order to be able to hook it up. Adametz noted he stopped by both yesterday and today and no one was there. There apparently is some paperwork still to be done between Cardinal and the contractor, and a couple issues to be finalized with the CT Water Company.
E. Charter Revision Commission
Sue Adinolfo, Charter Revision Commission Chair, noted the Charter Revisions were given to the Board of Selectmen on July 22nd and the BOS must vote on it by August 6th. A special meeting of the BOS was called for Wednesday, August 5, 2009, at 9:00 AM (First Selectman Cabral will attend by conference call). Selectman Dudek noted the BOS is permitted to either approve the Charter or not approve it in its entirety. There will be no changes. Dudek commended the Charter Revision Commission noting they were given a very short time span to complete their charge. He was pleased the members took the time to review things in detail. The minutes were excellent and captured the essence of discussion that took place. Dudek noted the Commission is now discharged with the handing over of the Charter to the Board of Selectmen. Chairman Adinolfo noted she appreciated the consideration given to the appointments to this Commission and everyone worked well together. Members put in many hours above and beyond the meetings. Dudek reiterated things were examined in detail and he would vote to approve the Charter as submitted. He again noted the Commission was officially discharged.
F. Middlesex Hospital Homecare Agreement/Contract - N. Drew
Natalie Drew noted the Agency has discussed this and is requesting the signing of the contract be tabled until it can be discussed in detail with the Board of Selectmen. Drew reported on conversations she has had with representatives of Middlesex Hospital. She also noted this is not an exclusive right to Middlesex Hospital and in view of the economy, the Town should look at what is out there. Selectman Dudek suggested getting a copy of their By-Laws to review. The contract officially starts on July 1st and was just signed every year without being researched. Drew indicated no one has ever looked at the scope of service. There was discussion regarding wellness clinics, funding and cost of programs. Drew stated the Agency is looking at both health and wellness of the area, both children and adults. She noted it must suit the needs of our community. Selectwoman Iino noted First Selectman Cabral should call the Health Director and request that he meet with the Public Health Agency. Dudek will contact Cabral regarding the Health Director. Iino also noted the PHA should come back to the BOS with its recommendations.
G. Multi-Year Capital Improvement Plan - Update
Walter Adametz noted he has been discussing possible projects for the list with Gina. If the projects are on the list, there is a chance to receive funding. Projects not on the list are not eligible for LOCIP funding. Possible additions to the list were Reservoir Road overlay, River Road Bridge, County Road parapets (joint venture with Madison), and chip and seal on some of the town's gravel roads. Adametz also noted he attended a recent Homeland Security meeting with Jean Davies from CRERPA who indicated the stimulus package funds no longer go through them but through DOT. Adametz noted he would contact DOT.
H. Municipal Website - F. Dudek
Selectman Dudek noted he is working on a preliminary RFP for the Municipal Website. He is waiting to hear back from Larry Sypher with more information. The biggest thing is that it has to be expandable in the future. It was suggested a letter be sent by First Selectman Cabral to every department asking what they would like to see on a wish list for the website.
10. New Business
A. Approve Purchase of Mason Dump Truck & Equipment under CT State Bid Contract
Walter Adametz noted the dealer currently has a truck with a purchase price of $63,296.40. He hasn't researched the extended warranty yet, but will do so. The warranty doesn't have to be purchased for a year. Dudek noted $11,804 would be rolled back into the Public Works Department budget. Adametz noted Central Automotive will auction the old truck for $150.00. He estimated it would go for probably $2000 as is and noted auctioning it off would be better than advertising.
Motion by Iino, second by Dudek, to approve purchase of Mason Dump Truck & Equipment under CT State Bid Contract for $63,296.40. Voting in favor - Iino, Dudek. Opposed - none. Motion Carried.
11. Selectmen's Comments
Selectman Dudek noted a letter was received from the Regional Mental Health Board thanking the Town for its donation of $289.00 to supplement State funds.
Selectwoman Iino asked if anything further was heard regarding the Sustainability Grant. The reply was no.
12. Visitor's Comments - General
Jere Adametz noted nothing has been done to the dirt portion of Chittenden Road between Routes 81 and 80. The water runs over the road and there are a lot of potholes. Walter Adametz noted that road comes under Town Aid Road (TAR) because of its infrequent use. He felt the road must be kept accessible in case of an emergency at the 81/80 Circle and traffic needs to be detoured. Dudek noted the Traffic Safety Committee should be able to supply car counts for that road. W. Adametz also noted that road is a favorite "dumping" ground for tires.
Jere Adametz suggested making the road going to the compactor a town road. It would then be eligible for State money for the stop bar and stop signs. Dudek noted it would have to be examined to see if it meets Planning & Zoning requirements for a town road.
13. Adjournment
Motion by Dudek, second by Iino, to adjourn at 8:38 PM. Voting in favor - Dudek, Iino. Opposed - none. Motion Carried.
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