Regular Meeting April 28, 2008
A. Call to Order
The Killingworth Board of Selectmen held its regular meeting on Monday, April 28, 2008, at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut. In attendance were First Selectman Richard Cabral, Selectman Fred Dudek and Selectwoman Catherine Iino. First Selectman Cabral called the meeting to order at 9:00 AM.
B. Approval of Minutes
Motion made and seconded to approve April 14, 2008 Minutes amended as follows -
Page 3, 2nd paragraph, 3rd sentence should read, "He felt that inter-commission communication is very important."
Page 5, Executive Session, add sentence to 1st paragraph, "The Board of Selectmen took no votes during executive session."
Page 5, under Executive Session, correct motion to read, "Motion by Cabral, second by Dudek, to add to the agenda a vote concerning pending lawsuit and a vote concerning the discussion of negotiations of the Venuti property."
Voting in favor - Cabral, Dudek. Opposed - none. Abstained - Iino. Motion Carried.
First Selectman Cabral noted Agenda Item H.2. should say 'Previous Request for Updated Appraisal.'
C. Visitors - Concerns Items on the Agenda
D. Tax Abatements & Refunds
Motion by Dudek, second by Iino, to approve tax abatements and refunds as follows -
Abatement -
Town of Killingworth, $2,111.10, Town Owned Property
Refunds -
Countrywide Mortgage (Sekban), $3,266.82, Overpayment
First American Real Estate (Parillo), $3,880.03, Overpayment
First American Real Estate (Scirocco, $222.18, Overpayment
David or Divinna Schmitt, $83.51, Overpayment
David Schmitt, $14.34, Overpayment
Vote in favor - Cabral, Dudek, Iino. Opposed - none. Motion Carried.
E. Vacancies
First Selectman Cabral reviewed the following vacancies - WPCA - 1, IWWC - 1, OEM - 1, Public Health - 4, Traffic Study Committee - 2. He urged anyone to come forward who might wish to serve on any of this boards or commissions.
F. Appointments - none.
G. Old Business -
1. Award of Town Hall Furnace Bid
Motion by Dudek, second by Iino, to award the Town Hall Furnace Bid to RLD Heating and Cooling. Vote in favor - Cabral, Dudek, Iino. Opposed - none. Motion Carried.
2. Award of Network Administrator Bid
Motion by Dudek, second by Iino, to award the Network Administrator Bid to Sydell Associates in the amount of $13,500. Vote in favor - Cabral, Dudek, Iino. Opposed - none. Motion Carried.
There was some confusion as to the amount of the minimum retainer for Connecticut Computer in the amount of $3,750. Motion by Dudek to table the Connecticut Computer Bid for further review. Vote in favor - Cabral, Dudek, Iino. Opposed - none. Motion Carried.
3. Review of Purchase Order Policy
Motion by Cabral, second by Dudek, to table the purchase order policy as it is still being reviewed. Discussion followed as to why there should be a purchase order policy and if it should be changed from what is already in place. Selectman Dudek noted the auditors had recommended having a purchase order policy. Vote in favor - Cabral, Dudek, Iino. Opposed - none. Motion Carried.
H. New Business -
1. RFP Opening - Communication System, Telephone & Voicemail
The following bids were received -
Connecticut Computer Systems, $22,285.00
New England Communications, $8,404.00
Data-Tel, $8,253.00
Stevens Communications, $11,027.00
AT&T, $12,450.81
Valley Communications Systems, Inc., $8,947.96
Total Communications, Inc., $22,172.00
The above bids will be reviewed and on the agenda for the second meeting in May.
2. Open Space Committee - Re: Previous Request for Updated Appraisal
Dave Gumbart, Chairman of the Killingworth Open Space Committee, read a statement from the Committee regarding the request for another appraisal of the Venuti property. Motion by Cabral, second by Dudek, to rescind the authorization by the Board of Selectmen on April 14, 2008 to go to the Board of Finance requesting an expenditure of $2700 for an updated appraisal of the Venuti property. Discussion followed. First Selectman Cabral noted he felt it would better serve negotiations to not use an updated appraisal of the one obtained in 2003 as this is now 5 years old, but to obtain a new, current full blown appraisal. Vote in favor - Cabral, Dudek, Iino. Opposed - none. Motion Carried. The Committee will obtain quotes for a new appraisal. This item will be on the next meeting agenda.
I. RJC Announcements
First Selectman Cabral reminded everyone of the hearing of the Board of Finance tomorrow night at 8 PM at the Killingworth Elementary School.
J. Selectmen's Concerns
Selectman Dudek briefly reviewed correspondence between the Open Space Committee and Tom Lentz (Planning & Zoning) regarding a formal designation of a certain percentage of the Wettish property for Open Space. Selectwoman Iino asked about hunting on the property. Mr. Gumbart noted that would be up to the Town as to what is allowed on this property.
Selectwoman Iino asked the question of whether the Town should be using Killingworth vendors, when possible, and whether there is a current policy. A copy of the current policy will be distributed and this will be discussed further at a future meeting. Board of Finance will also be contacted to see if they have any concerns.
Selectwoman Iino asked what the status was of the sale of the affordable housing property. Iino noted she would research the process for this if a sale should occur.
Selectman Dudek noted he read the Planning & Zoning Commission Minutes and felt there was some antagonism between P&Z and the Affordable Housing Partnership. There was discussion about having a meeting of these commissions to review communications in general. It was also noted the charges for all commissions/committees should be reviewed and reiterated.
K. Visitor Comments: General
Jere Adametz noted on the northeast corner of Route 148 near the traffic control box there were two signs for Alders Bridge Road that have been removed. Two steel bases remain that protrude above the ground about 8" that have two cones on them that should also be removed. The cones keep getting knocked off and now that the grass is growing, someone may not see them and ruin their tires. Selectman Dudek also noted there is the same situation on Green Hill Road. First Selectman Cabral noted he would ask Walter Adametz to remove those steel bases.
L. Adjournment
Motion by Dudek, second by Iino, to adjourn at 10:00 AM. Vote in favor - Cabral, Dudek, Iino. Opposed - none. Motion Carried.
The Killingworth Board of Selectmen held its regular meeting on Monday, April 28, 2008, at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut. In attendance were First Selectman Richard Cabral, Selectman Fred Dudek and Selectwoman Catherine Iino. First Selectman Cabral called the meeting to order at 9:00 AM.
B. Approval of Minutes
Motion made and seconded to approve April 14, 2008 Minutes amended as follows -
Page 3, 2nd paragraph, 3rd sentence should read, "He felt that inter-commission communication is very important."
Page 5, Executive Session, add sentence to 1st paragraph, "The Board of Selectmen took no votes during executive session."
Page 5, under Executive Session, correct motion to read, "Motion by Cabral, second by Dudek, to add to the agenda a vote concerning pending lawsuit and a vote concerning the discussion of negotiations of the Venuti property."
Voting in favor - Cabral, Dudek. Opposed - none. Abstained - Iino. Motion Carried.
First Selectman Cabral noted Agenda Item H.2. should say 'Previous Request for Updated Appraisal.'
C. Visitors - Concerns Items on the Agenda
D. Tax Abatements & Refunds
Motion by Dudek, second by Iino, to approve tax abatements and refunds as follows -
Abatement -
Town of Killingworth, $2,111.10, Town Owned Property
Refunds -
Countrywide Mortgage (Sekban), $3,266.82, Overpayment
First American Real Estate (Parillo), $3,880.03, Overpayment
First American Real Estate (Scirocco, $222.18, Overpayment
David or Divinna Schmitt, $83.51, Overpayment
David Schmitt, $14.34, Overpayment
Vote in favor - Cabral, Dudek, Iino. Opposed - none. Motion Carried.
E. Vacancies
First Selectman Cabral reviewed the following vacancies - WPCA - 1, IWWC - 1, OEM - 1, Public Health - 4, Traffic Study Committee - 2. He urged anyone to come forward who might wish to serve on any of this boards or commissions.
F. Appointments - none.
G. Old Business -
1. Award of Town Hall Furnace Bid
Motion by Dudek, second by Iino, to award the Town Hall Furnace Bid to RLD Heating and Cooling. Vote in favor - Cabral, Dudek, Iino. Opposed - none. Motion Carried.
2. Award of Network Administrator Bid
Motion by Dudek, second by Iino, to award the Network Administrator Bid to Sydell Associates in the amount of $13,500. Vote in favor - Cabral, Dudek, Iino. Opposed - none. Motion Carried.
There was some confusion as to the amount of the minimum retainer for Connecticut Computer in the amount of $3,750. Motion by Dudek to table the Connecticut Computer Bid for further review. Vote in favor - Cabral, Dudek, Iino. Opposed - none. Motion Carried.
3. Review of Purchase Order Policy
Motion by Cabral, second by Dudek, to table the purchase order policy as it is still being reviewed. Discussion followed as to why there should be a purchase order policy and if it should be changed from what is already in place. Selectman Dudek noted the auditors had recommended having a purchase order policy. Vote in favor - Cabral, Dudek, Iino. Opposed - none. Motion Carried.
H. New Business -
1. RFP Opening - Communication System, Telephone & Voicemail
The following bids were received -
Connecticut Computer Systems, $22,285.00
New England Communications, $8,404.00
Data-Tel, $8,253.00
Stevens Communications, $11,027.00
AT&T, $12,450.81
Valley Communications Systems, Inc., $8,947.96
Total Communications, Inc., $22,172.00
The above bids will be reviewed and on the agenda for the second meeting in May.
2. Open Space Committee - Re: Previous Request for Updated Appraisal
Dave Gumbart, Chairman of the Killingworth Open Space Committee, read a statement from the Committee regarding the request for another appraisal of the Venuti property. Motion by Cabral, second by Dudek, to rescind the authorization by the Board of Selectmen on April 14, 2008 to go to the Board of Finance requesting an expenditure of $2700 for an updated appraisal of the Venuti property. Discussion followed. First Selectman Cabral noted he felt it would better serve negotiations to not use an updated appraisal of the one obtained in 2003 as this is now 5 years old, but to obtain a new, current full blown appraisal. Vote in favor - Cabral, Dudek, Iino. Opposed - none. Motion Carried. The Committee will obtain quotes for a new appraisal. This item will be on the next meeting agenda.
I. RJC Announcements
First Selectman Cabral reminded everyone of the hearing of the Board of Finance tomorrow night at 8 PM at the Killingworth Elementary School.
J. Selectmen's Concerns
Selectman Dudek briefly reviewed correspondence between the Open Space Committee and Tom Lentz (Planning & Zoning) regarding a formal designation of a certain percentage of the Wettish property for Open Space. Selectwoman Iino asked about hunting on the property. Mr. Gumbart noted that would be up to the Town as to what is allowed on this property.
Selectwoman Iino asked the question of whether the Town should be using Killingworth vendors, when possible, and whether there is a current policy. A copy of the current policy will be distributed and this will be discussed further at a future meeting. Board of Finance will also be contacted to see if they have any concerns.
Selectwoman Iino asked what the status was of the sale of the affordable housing property. Iino noted she would research the process for this if a sale should occur.
Selectman Dudek noted he read the Planning & Zoning Commission Minutes and felt there was some antagonism between P&Z and the Affordable Housing Partnership. There was discussion about having a meeting of these commissions to review communications in general. It was also noted the charges for all commissions/committees should be reviewed and reiterated.
K. Visitor Comments: General
Jere Adametz noted on the northeast corner of Route 148 near the traffic control box there were two signs for Alders Bridge Road that have been removed. Two steel bases remain that protrude above the ground about 8" that have two cones on them that should also be removed. The cones keep getting knocked off and now that the grass is growing, someone may not see them and ruin their tires. Selectman Dudek also noted there is the same situation on Green Hill Road. First Selectman Cabral noted he would ask Walter Adametz to remove those steel bases.
L. Adjournment
Motion by Dudek, second by Iino, to adjourn at 10:00 AM. Vote in favor - Cabral, Dudek, Iino. Opposed - none. Motion Carried.
