Regular Meeting 8-13-2007
Killingworth Park and Recreation Commission
Special Meeting held August 13, 2007
1. Call to Order
The Killingworth Park and Recreation Commission held a special meeting on Monday, August 13, 2007, at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.
Present: Dan Colonia
Shelly Cumpstone
Susan Dean
John Machold (left at 8:45 PM)
Bill Silas (arrived at 8:12 PM)
Susan Otto
Chris Kelly
Chairman Colonia called the meeting to order at 8:04 PM.
2. Minutes of:
a.) Regular meeting held July 9, 2007
*A motion was made by Susan Dean and seconded by Chris to accept the minutes of July 9, 2007 as written. Motion passed.
b.) Special meeting held July 14, 2007
*A motion was made by John and seconded by Susan to accept the minutes of July 14, 2007 as written. Motion passed.
3. Visitors
Grace Colonia attended the meeting.
First Selectman Martin Klein attended the meeting briefly from 9:00 PM until 9:10 PM. Marty mentioned that he would like some of the members of the Park and Recreation Commission to attend the next Board of Selectmen’s meeting to discuss the proposals for the Wettish Property. There was a discussion on whether or not the proposals will need to be voted on by the selectmen because of the STEAP Grant. Marty will contact Mike Wells to find out. Chris Kelly asked if a special meeting could be scheduled for this topic. Dan agreed. Marty will contact Dan to discuss setting up a special meeting.
4. Communications, Bills, and Applications
a.) Applications
An application was received from KYL for use of Irene Sheldon Park every other Saturday from 1:00 Pm until 6:00 PM and one night per week.
*A motion was made by Shelly and seconded by John to approve the application from KYL for use of Irene Sheldon Park every other Saturday from 1:00 PM until 6:00 PM and one night per week. This motion amends a previous motion made at a prior meeting. A schedule of Saturdays will be made soon. Motion passed.
An application was received from Babe Ruth for use of Irene Sheldon Park every other Saturday from September 1st until October 30th. This option is not available because the field is in use by other user groups. It was noted that Sunday mornings could be offered until 1:00 PM. However, if it rains on Saturday, the Sunday is the rain date for the other user groups and the field would not be available. A schedule will be made to figure out exactly what dates are available.
*A motion was made by Susan Dean and seconded by Susan Otto to give Babe Ruth use of Irene Sheldon park on the days that are still available with the understanding that if it rains on a Saturday, the fields won’t be available that Sunday. Motion passed.
An application was received by Lori Marriott for use of Irene Sheldon Park for early morning fitness classes. Lori is requesting use of the facilities from September 10th until November 2nd, from 8:45 AM until 10:00 AM, on Mondays, Wednesdays, and Fridays, and possibly Tuesdays and Thursdays.
There was a discussion on businesses making money while using the town fields. Dan noted that there was an application from someone looking to sell hotdogs and hamburgers at the pavilion during games. The person withdrew their application, but this prompted discussion. Dan asked if a fee should be charged to people using the facilities for business use. Susan Dean asked what other towns do in this situation. Susan will call some other area towns to find out their policy in this situation. John mentioned checking with Mike Wells on the issue. Shelly noted that she felt Lori Marriott was bringing a recreation and fitness service to the community.
*A motion was made by Bill and seconded by Shelly to approve the application from Lori Marriott for use of Irene Sheldon Park for early morning fitness classes. Motion passed.
b.) Bills
A bill was received from Michele Nuhn in the amount of $43.54 for the minutes of July 9, 2007.
A bill was received from American Carting in the amount of $75.00 for August.
A bill was received from Olsen Sanitation in the amount of $410.00
A bill was received from East coast Sign Supply in the amount of $42.00 for the white decals for the trash receptacles.
A bill was received from CL&P in the amount of $25.49.
A bill was received from CL&P in the amount of $35.14.
A bill was received from CL&P in the amount of $26.13.
A bill was received from Anthony Carri in the amount of $279.00 for July gatekeeping services.
A bill was received from True Value hardware in the amount of $11.97 for all purpose sand.
A bill was received from True Value hardware in the amount of $33.99 for Round-up, which was used at Irene Sheldon Park.
*A motion was made by Susan Otto and seconded by John to approve the ten bills mentioned above. Motion passed.
A bill was received from the Killingworth Garage in the amount of $116.97 for gas.
*A motion was made by Bill and seconded by John to approve the bill for the Killingworth Garage in the amount of $116.97. Motion passed.
A bill was received from Oniel Associates in the amount of $369.00 for a new motor for a Husky Rider. This bill needs to be looked into further before approval.
c.) Communications
Shelly mentioned that she had a discussion with Dick Dupuis about the use Irene Sheldon Park by the Middle School teams. The middle school fields are not ready for use yet. The middle school would need use of the fields from 2:30 PM until 5:00 PM.
5. Treasurer’s Report
No treasurer’s report was given.
6. Old Business
a.) Parks and Field Maintenance
Irene Sheldon Park:
-The walk through at Irene Sheldon Park has not been done yet.
-Shelly mentioned the pitchers mound may need to be fixed. Bill spoke to Chuck Sherwood to have him check the fields and make any suggestions needed.
-The team benches have not been installed yet at lower Sheldon. Susan Otto will ask Walt about this to find out when it will be done.
-The playground equipment has been delivered. Susan left a message with Walt to check and be sure that the entire order is here. The baby seat has been installed. The chains for the swings are here but new S hooks need to be ordered. Susan will ask Walt if the town crew can install the tube and the driver panel.
-Susan Otto spoke to Walt about the branches over the wires and was told that this has been done.
-There was a discussion on the repairs done to the water fountain at Sheldon.
-There was a discussion on the fence at Sheldon. A capital expense was approved at the town meeting to complete the fence at Irene Sheldon Park. Bill got three quotes and brought them to the Board of Selectmen, and chose a company he felt would do the best job. Chris questioned whether or not this item should have legally gone out to bid. Dan will ask Marty what needs to be done to get the capital expense rolling.
*A motion was made by Shelly and seconded by Susan Dean that if Dan finds out from Marty that it is ok to go ahead with the project as planned, then to go ahead and have the fence completed by the company that was chosen. Chris noted that he just wants to be sure it is being done correctly and that it doesn’t need to be posted legally. Motion passed.
-There was a discussion on the location and installation of the bulletin board at Irene Sheldon Park. It was suggested that it should be placed near the pavilion.
Rocco M. Reale Memorial Field
-The trees need to be cut back on the back side and around the fence.
-The molding on the dugout needs to be replaced.
-The roof on the dugout needs to be repaired.
-The fields need to be dragged.
-It was noted that a list of items should be compiled and sent to Walt and Marty.
-The location and installation of the bulletin board was discussed.
-Susan Otto spoke to Dick at the sign company and noted that the signs should be complete soon. There was a discussion on where to install the signs at both Bethke and Rocco M. Reale Memorial Field. *A motion was made by Susan Otto and seconded by Bill to place the signs in the positions that have already been approved by Planning and Zoning at Rocco M. Reale Memorial Field facing Route 81, about 5 feet from the fence and at Bethke Community Field to the west of the gate on the edge of the wooded area facing Bethke Road. Motion passed.
-Susan Otto noted that perhaps the signs should be installed by the sign company. She will call the company to get a quote on the cost of installation. *A motion was made by Susan and seconded by Bill to allocate up to $200.00 for the installation of the signs. Susan Dean noted that she does not feel the amount is high enough and the signs won’t get installed. Susan Otto suggested calling Eric Auer to see if he would be interested in putting the sign up at Bethke Community Field. Motion passed.
Bethke Community Field
-The sign was discussed as mentioned above. It was noted that if Eric Auer agreed to install the sign, someone should snap a photo of him doing so.
-Shelly suggested planning a ribbon cutting ceremony for opening day in the Spring.
-It was noted that the team benches are there.
-Susan Dean noted that the trash receptacle is there.
b.) Wettish Property Development
Chris Kelly discussed the proposals from Weston and Sampson including the revised Scope of Work for Task 1. Copies of the proposals are attached to the minutes. Chris also discussed the minutes from the Wettish Property Advisory Sub-committee meeting held on August 1, 2007. A copy of the sub-committee minutes is attached. There was a discussion on whether or not a traffic study needed to be done at this time. If there are more than 200 spaces a study will need to be completed. At this time, phase one calls for less spaces than that. There was discussion on whether or not the town engineer could do the traffic study instead of paying an outside company. Dan noted that the Master plan will be very broad for phase two. It will not go into as much detail as phase 1. The cost estimates from Weston and Sampson were discussed. Dan questioned the cost of the different sized fields on the proposal. Dan would like to ask the Board of Selectmen to approve Task 1 as outlined in the Weston and Sampson Scope of Work.
*A motion was made by Chris and seconded by Bill to bring forth to the Board of Selectmen an expenditure request to do Task 1 as recommended by Weston and Sampson and as outlined in their Scope of Work. Motion passed.
7. Adjournment
*A motion was made by Bill and seconded by Susan to adjourn the meeting at 9:40 PM. Motion passed.
Respectfully submitted,
Special Meeting held August 13, 2007
1. Call to Order
The Killingworth Park and Recreation Commission held a special meeting on Monday, August 13, 2007, at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.
Present: Dan Colonia
Shelly Cumpstone
Susan Dean
John Machold (left at 8:45 PM)
Bill Silas (arrived at 8:12 PM)
Susan Otto
Chris Kelly
Chairman Colonia called the meeting to order at 8:04 PM.
2. Minutes of:
a.) Regular meeting held July 9, 2007
*A motion was made by Susan Dean and seconded by Chris to accept the minutes of July 9, 2007 as written. Motion passed.
b.) Special meeting held July 14, 2007
*A motion was made by John and seconded by Susan to accept the minutes of July 14, 2007 as written. Motion passed.
3. Visitors
Grace Colonia attended the meeting.
First Selectman Martin Klein attended the meeting briefly from 9:00 PM until 9:10 PM. Marty mentioned that he would like some of the members of the Park and Recreation Commission to attend the next Board of Selectmen’s meeting to discuss the proposals for the Wettish Property. There was a discussion on whether or not the proposals will need to be voted on by the selectmen because of the STEAP Grant. Marty will contact Mike Wells to find out. Chris Kelly asked if a special meeting could be scheduled for this topic. Dan agreed. Marty will contact Dan to discuss setting up a special meeting.
4. Communications, Bills, and Applications
a.) Applications
An application was received from KYL for use of Irene Sheldon Park every other Saturday from 1:00 Pm until 6:00 PM and one night per week.
*A motion was made by Shelly and seconded by John to approve the application from KYL for use of Irene Sheldon Park every other Saturday from 1:00 PM until 6:00 PM and one night per week. This motion amends a previous motion made at a prior meeting. A schedule of Saturdays will be made soon. Motion passed.
An application was received from Babe Ruth for use of Irene Sheldon Park every other Saturday from September 1st until October 30th. This option is not available because the field is in use by other user groups. It was noted that Sunday mornings could be offered until 1:00 PM. However, if it rains on Saturday, the Sunday is the rain date for the other user groups and the field would not be available. A schedule will be made to figure out exactly what dates are available.
*A motion was made by Susan Dean and seconded by Susan Otto to give Babe Ruth use of Irene Sheldon park on the days that are still available with the understanding that if it rains on a Saturday, the fields won’t be available that Sunday. Motion passed.
An application was received by Lori Marriott for use of Irene Sheldon Park for early morning fitness classes. Lori is requesting use of the facilities from September 10th until November 2nd, from 8:45 AM until 10:00 AM, on Mondays, Wednesdays, and Fridays, and possibly Tuesdays and Thursdays.
There was a discussion on businesses making money while using the town fields. Dan noted that there was an application from someone looking to sell hotdogs and hamburgers at the pavilion during games. The person withdrew their application, but this prompted discussion. Dan asked if a fee should be charged to people using the facilities for business use. Susan Dean asked what other towns do in this situation. Susan will call some other area towns to find out their policy in this situation. John mentioned checking with Mike Wells on the issue. Shelly noted that she felt Lori Marriott was bringing a recreation and fitness service to the community.
*A motion was made by Bill and seconded by Shelly to approve the application from Lori Marriott for use of Irene Sheldon Park for early morning fitness classes. Motion passed.
b.) Bills
A bill was received from Michele Nuhn in the amount of $43.54 for the minutes of July 9, 2007.
A bill was received from American Carting in the amount of $75.00 for August.
A bill was received from Olsen Sanitation in the amount of $410.00
A bill was received from East coast Sign Supply in the amount of $42.00 for the white decals for the trash receptacles.
A bill was received from CL&P in the amount of $25.49.
A bill was received from CL&P in the amount of $35.14.
A bill was received from CL&P in the amount of $26.13.
A bill was received from Anthony Carri in the amount of $279.00 for July gatekeeping services.
A bill was received from True Value hardware in the amount of $11.97 for all purpose sand.
A bill was received from True Value hardware in the amount of $33.99 for Round-up, which was used at Irene Sheldon Park.
*A motion was made by Susan Otto and seconded by John to approve the ten bills mentioned above. Motion passed.
A bill was received from the Killingworth Garage in the amount of $116.97 for gas.
*A motion was made by Bill and seconded by John to approve the bill for the Killingworth Garage in the amount of $116.97. Motion passed.
A bill was received from Oniel Associates in the amount of $369.00 for a new motor for a Husky Rider. This bill needs to be looked into further before approval.
c.) Communications
Shelly mentioned that she had a discussion with Dick Dupuis about the use Irene Sheldon Park by the Middle School teams. The middle school fields are not ready for use yet. The middle school would need use of the fields from 2:30 PM until 5:00 PM.
5. Treasurer’s Report
No treasurer’s report was given.
6. Old Business
a.) Parks and Field Maintenance
Irene Sheldon Park:
-The walk through at Irene Sheldon Park has not been done yet.
-Shelly mentioned the pitchers mound may need to be fixed. Bill spoke to Chuck Sherwood to have him check the fields and make any suggestions needed.
-The team benches have not been installed yet at lower Sheldon. Susan Otto will ask Walt about this to find out when it will be done.
-The playground equipment has been delivered. Susan left a message with Walt to check and be sure that the entire order is here. The baby seat has been installed. The chains for the swings are here but new S hooks need to be ordered. Susan will ask Walt if the town crew can install the tube and the driver panel.
-Susan Otto spoke to Walt about the branches over the wires and was told that this has been done.
-There was a discussion on the repairs done to the water fountain at Sheldon.
-There was a discussion on the fence at Sheldon. A capital expense was approved at the town meeting to complete the fence at Irene Sheldon Park. Bill got three quotes and brought them to the Board of Selectmen, and chose a company he felt would do the best job. Chris questioned whether or not this item should have legally gone out to bid. Dan will ask Marty what needs to be done to get the capital expense rolling.
*A motion was made by Shelly and seconded by Susan Dean that if Dan finds out from Marty that it is ok to go ahead with the project as planned, then to go ahead and have the fence completed by the company that was chosen. Chris noted that he just wants to be sure it is being done correctly and that it doesn’t need to be posted legally. Motion passed.
-There was a discussion on the location and installation of the bulletin board at Irene Sheldon Park. It was suggested that it should be placed near the pavilion.
Rocco M. Reale Memorial Field
-The trees need to be cut back on the back side and around the fence.
-The molding on the dugout needs to be replaced.
-The roof on the dugout needs to be repaired.
-The fields need to be dragged.
-It was noted that a list of items should be compiled and sent to Walt and Marty.
-The location and installation of the bulletin board was discussed.
-Susan Otto spoke to Dick at the sign company and noted that the signs should be complete soon. There was a discussion on where to install the signs at both Bethke and Rocco M. Reale Memorial Field. *A motion was made by Susan Otto and seconded by Bill to place the signs in the positions that have already been approved by Planning and Zoning at Rocco M. Reale Memorial Field facing Route 81, about 5 feet from the fence and at Bethke Community Field to the west of the gate on the edge of the wooded area facing Bethke Road. Motion passed.
-Susan Otto noted that perhaps the signs should be installed by the sign company. She will call the company to get a quote on the cost of installation. *A motion was made by Susan and seconded by Bill to allocate up to $200.00 for the installation of the signs. Susan Dean noted that she does not feel the amount is high enough and the signs won’t get installed. Susan Otto suggested calling Eric Auer to see if he would be interested in putting the sign up at Bethke Community Field. Motion passed.
Bethke Community Field
-The sign was discussed as mentioned above. It was noted that if Eric Auer agreed to install the sign, someone should snap a photo of him doing so.
-Shelly suggested planning a ribbon cutting ceremony for opening day in the Spring.
-It was noted that the team benches are there.
-Susan Dean noted that the trash receptacle is there.
b.) Wettish Property Development
Chris Kelly discussed the proposals from Weston and Sampson including the revised Scope of Work for Task 1. Copies of the proposals are attached to the minutes. Chris also discussed the minutes from the Wettish Property Advisory Sub-committee meeting held on August 1, 2007. A copy of the sub-committee minutes is attached. There was a discussion on whether or not a traffic study needed to be done at this time. If there are more than 200 spaces a study will need to be completed. At this time, phase one calls for less spaces than that. There was discussion on whether or not the town engineer could do the traffic study instead of paying an outside company. Dan noted that the Master plan will be very broad for phase two. It will not go into as much detail as phase 1. The cost estimates from Weston and Sampson were discussed. Dan questioned the cost of the different sized fields on the proposal. Dan would like to ask the Board of Selectmen to approve Task 1 as outlined in the Weston and Sampson Scope of Work.
*A motion was made by Chris and seconded by Bill to bring forth to the Board of Selectmen an expenditure request to do Task 1 as recommended by Weston and Sampson and as outlined in their Scope of Work. Motion passed.
7. Adjournment
*A motion was made by Bill and seconded by Susan to adjourn the meeting at 9:40 PM. Motion passed.
Respectfully submitted,
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