Wettish Property Development Advisory Sub-Committee August 1, 2007
Killingworth Park and Recreation Commission
Wettish Property Development Advisory Sub-Committee.
Minutes from Special Meeting on Thursday August 1st 2007
Location: Town Office Building Meeting Room, Rte 81 Killingworth
Present: Chris Kelly Chair, Dan Colonia, David Gross, Terry Nixon, Richard Otto.
Absent: Eric Auer, Hilary Kumnick.
Meeting was called to order at 7.42 pm.
Visitors: None.
Chris gave an overview of the BOS vote on the appointments to the Wettish Property Development Advisory [WPDA] Sub-Committee.
Dan proposed the acceptance of the minutes of the KP&RC and Advisory Group July 16th 2007 Special Meeting. David seconded the motion. Motion was carried by all present. Minutes are so approved.
The sub-committee members reviewed the Weston & Sampson July 24th draft letter in which they reviewed the Wettish Project and gave typical budgetary figures for the full scope project based on similar projects they have completed. A discussion took place on the costs outlined in the letter, on what could be achieved with the STEAP grant funding and what the requirements of the STEAP grant were. Chris read the following to record the Project Description as outlined in the STEAP Grant documents: "The Municipality agrees to develop a public recreational complex on a portion of a publicly owned, operated and maintained facility, which is commonly referred to as the Wettish Property located within the territorial limits of the Town Of Killingworth. The Municipality will construct five (5) multi-purpose athletic fields (primary use being soccer), develop vehicle access, parking areas, support facilities, infrastructure and should sufficient funds be available irrigation and utilities. Any changes to the project scope, as agreed upon will require written permission from the Commissioner. Said improvements to this park are pursuant to Public Act 2001-07 Section 19(b) and are to be completed within five years of the approval of this Agreement." Further discussion took place on the project costs and which portions need to be completed under the grant funds. All members agreed that to proceed we need to get a good construction cost estimate for the project.
Discussion took place on the W&S draft proposal for their scope of services [SOS]. All members agreed that the proposal complied with the fee breakdown as requested for the SOS and that we should proceed using W&S. Further discussion took place on the fees and what items might be done by the town or the town engineers rather than using W&S. One issue that was reviewed was the traffic study and questions were raised as to whether or not it would be needed as part of the phase 1 project. It was also questioned whether the town engineers could do it since they will have to review the traffic study anyway for the town BOS and P&Z. David will research the traffic study issues and report back to the sub-committee via e-mail
Chris stated that he would like the members to push forward on getting approval of Task 1 [ 1a,1b and1c] Schematic Design as outlined in the W&S proposal as this would give the town a conceptual master plan for the total property and a construction cost estimate for the phase1 project . He indicated that the cost estimate was crucial for the committee to have to be able to make recommendations on how the project might be funded or for the work to proceed. A motion was put forth by Dan to bring a proposal to KP&RC, the BOS and the BOF for contracting with W&S for Task 1 of their SOS for an amount of less than $10,000. David seconded the motion. All members presented voted for the motion. Motion passed. Chris will contact W&S to have the fee for Task 1 reduced to less than $10,000 and e-mail the revisions to the members.
Richard asked why the list of 2007 STEAP grants had been e-mailed to the committee members. Chris responded that it was for informational only and to indicate that these funds were available.
Chris stated that he had contacted Brad Robinson at the State DEP Pesticides Dept. [Ph.860-424-3369] about spraying the project area for removal of the poison ivy. Brad indicated that the Town could use its own employees to spray town property and that they do not need to have a license to do so. He stated that the State usually uses Roundup or Brush B Gone which contain Triclopyr.
Dan said he and Susan Otto will talk to Marty Klein about what the town crew could do.
The meeting adjourned at 9.07pm
Wettish Property Development Advisory Sub-Committee.
Minutes from Special Meeting on Thursday August 1st 2007
Location: Town Office Building Meeting Room, Rte 81 Killingworth
Present: Chris Kelly Chair, Dan Colonia, David Gross, Terry Nixon, Richard Otto.
Absent: Eric Auer, Hilary Kumnick.
Meeting was called to order at 7.42 pm.
Visitors: None.
Chris gave an overview of the BOS vote on the appointments to the Wettish Property Development Advisory [WPDA] Sub-Committee.
Dan proposed the acceptance of the minutes of the KP&RC and Advisory Group July 16th 2007 Special Meeting. David seconded the motion. Motion was carried by all present. Minutes are so approved.
The sub-committee members reviewed the Weston & Sampson July 24th draft letter in which they reviewed the Wettish Project and gave typical budgetary figures for the full scope project based on similar projects they have completed. A discussion took place on the costs outlined in the letter, on what could be achieved with the STEAP grant funding and what the requirements of the STEAP grant were. Chris read the following to record the Project Description as outlined in the STEAP Grant documents: "The Municipality agrees to develop a public recreational complex on a portion of a publicly owned, operated and maintained facility, which is commonly referred to as the Wettish Property located within the territorial limits of the Town Of Killingworth. The Municipality will construct five (5) multi-purpose athletic fields (primary use being soccer), develop vehicle access, parking areas, support facilities, infrastructure and should sufficient funds be available irrigation and utilities. Any changes to the project scope, as agreed upon will require written permission from the Commissioner. Said improvements to this park are pursuant to Public Act 2001-07 Section 19(b) and are to be completed within five years of the approval of this Agreement." Further discussion took place on the project costs and which portions need to be completed under the grant funds. All members agreed that to proceed we need to get a good construction cost estimate for the project.
Discussion took place on the W&S draft proposal for their scope of services [SOS]. All members agreed that the proposal complied with the fee breakdown as requested for the SOS and that we should proceed using W&S. Further discussion took place on the fees and what items might be done by the town or the town engineers rather than using W&S. One issue that was reviewed was the traffic study and questions were raised as to whether or not it would be needed as part of the phase 1 project. It was also questioned whether the town engineers could do it since they will have to review the traffic study anyway for the town BOS and P&Z. David will research the traffic study issues and report back to the sub-committee via e-mail
Chris stated that he would like the members to push forward on getting approval of Task 1 [ 1a,1b and1c] Schematic Design as outlined in the W&S proposal as this would give the town a conceptual master plan for the total property and a construction cost estimate for the phase1 project . He indicated that the cost estimate was crucial for the committee to have to be able to make recommendations on how the project might be funded or for the work to proceed. A motion was put forth by Dan to bring a proposal to KP&RC, the BOS and the BOF for contracting with W&S for Task 1 of their SOS for an amount of less than $10,000. David seconded the motion. All members presented voted for the motion. Motion passed. Chris will contact W&S to have the fee for Task 1 reduced to less than $10,000 and e-mail the revisions to the members.
Richard asked why the list of 2007 STEAP grants had been e-mailed to the committee members. Chris responded that it was for informational only and to indicate that these funds were available.
Chris stated that he had contacted Brad Robinson at the State DEP Pesticides Dept. [Ph.860-424-3369] about spraying the project area for removal of the poison ivy. Brad indicated that the Town could use its own employees to spray town property and that they do not need to have a license to do so. He stated that the State usually uses Roundup or Brush B Gone which contain Triclopyr.
Dan said he and Susan Otto will talk to Marty Klein about what the town crew could do.
The meeting adjourned at 9.07pm
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