Wettish Property Development Advisory Sub-Committee September 12, 2007
Killingworth Park and Recreation Commission
Wettish Property Development Advisory Sub-Committee.
Minutes from Special Meeting on Wednesday September 12, 2007
Location: Town Office Building Meeting Room, Rte 81, Killingworth
Present: Chris Kelly Chair, Eric Auer, Terry Nixon, Richard Otto, Hilary Kumnick.
Dan Colonia arrived at 8:05
Absent: David Gross.
Meeting was called to order at 7.49 pm.
Visitors: R. Albrecht.
Chris presented a list of dates for the monthly meetings of the WPDA Sub-Committee to cover the remainder of 2007. The members approved the list with the meeting time changed from 7.45 to 7.30 pm. Chris will submit the list to the town clerk for posting.
Minutes of the WPDA Sub-Committee's August 1, 2007 Special Meeting were approved with the revision of Thursday August 1st changed to Wednesday August 1st.
The sub-committee members reviewed the status of the Weston & Sampson draft contract for Task 1 only of their scope of services design for the Wettish property. The draft contract was submitted to the BOS and they had agreed to the contract at their August 22nd meeting. The BOS brought the request for the $8,000 unbudgeted expenditure to the BOF for approval. Hilary stated that the expenditure was approved last night at the September 11th BOF meeting. Chris shared comments he had received from the sub-committee members as well as a review letter from the town attorney. The attorney's comments were that the town must designate a person as the contact person and as the Public Participation Coordinator for the contract. Chris Kelly has already been appointed as that person by the KP&RC. Sub-committee members requested that the town get hard copies of the design documents from Weston & Sampson so we have a record just in case the project is put on hold. Richard Otto asked that we again make sure that there is a clear understanding that all reimbursables are included in the $8000 fee as this is a lump sum contract. Eric asked that we get a designation of the number of extra test holes that Weston & Sampson wanted to have dug as he did not see the need to retest the whole area again. Chris said he will contact Weston and Sampson to have the comments incorporated into the contract ASAP in order to have the contract back next week for signature by the town. Weston & Sampson had indicated that they would require two [2] weeks from receiving the contract to complete the testing and design.
Discussion took place on the issue of removing the poison ivy from the project site. Eric indicated that the town at present does not have the man power available to perform this task. He suggested that if the town purchased the materials, KP&RC could arrange to have some volunteers or some landscape company volunteer to do the spraying. Hilary suggested that we hold back on the spraying until we get further into the design and cost analysis. The group agreed that we should hold on the final decision as to when the spraying should take place. Dan and Eric offered to follow up on the volunteer options on this item. Chris will get pricing for contract spraying the ivy just in case the volunteer option does not work out. Richard Albrecht added that Dave Gumbart was researching ways and possible grants for removing bittersweet brush from properties and he suggested we contact him to see if he had any information on poison ivy removal. Dan will contact Dave on this item and report back to the sub-committee.
Eric stated that he would be willing to coordinate the town services to dig the test holes for Weston & Sampson [W&S] but he asked that we have W&S tell us ahead of time how many holes they want so that he can efficiently schedule his and the town crew's time.
A discussion took place on other possible additional sources of funding for the project. Chris stated that John McMahon, the BOF chairman, had asked the question at their September 11th meeting. The sub-committee members decided that we should wait for the construction estimate from W&S and then use it to look for other means of funding or how the project scope could be divided.
The meeting adjourned at 9.12pm
Wettish Property Development Advisory Sub-Committee.
Minutes from Special Meeting on Wednesday September 12, 2007
Location: Town Office Building Meeting Room, Rte 81, Killingworth
Present: Chris Kelly Chair, Eric Auer, Terry Nixon, Richard Otto, Hilary Kumnick.
Dan Colonia arrived at 8:05
Absent: David Gross.
Meeting was called to order at 7.49 pm.
Visitors: R. Albrecht.
Chris presented a list of dates for the monthly meetings of the WPDA Sub-Committee to cover the remainder of 2007. The members approved the list with the meeting time changed from 7.45 to 7.30 pm. Chris will submit the list to the town clerk for posting.
Minutes of the WPDA Sub-Committee's August 1, 2007 Special Meeting were approved with the revision of Thursday August 1st changed to Wednesday August 1st.
The sub-committee members reviewed the status of the Weston & Sampson draft contract for Task 1 only of their scope of services design for the Wettish property. The draft contract was submitted to the BOS and they had agreed to the contract at their August 22nd meeting. The BOS brought the request for the $8,000 unbudgeted expenditure to the BOF for approval. Hilary stated that the expenditure was approved last night at the September 11th BOF meeting. Chris shared comments he had received from the sub-committee members as well as a review letter from the town attorney. The attorney's comments were that the town must designate a person as the contact person and as the Public Participation Coordinator for the contract. Chris Kelly has already been appointed as that person by the KP&RC. Sub-committee members requested that the town get hard copies of the design documents from Weston & Sampson so we have a record just in case the project is put on hold. Richard Otto asked that we again make sure that there is a clear understanding that all reimbursables are included in the $8000 fee as this is a lump sum contract. Eric asked that we get a designation of the number of extra test holes that Weston & Sampson wanted to have dug as he did not see the need to retest the whole area again. Chris said he will contact Weston and Sampson to have the comments incorporated into the contract ASAP in order to have the contract back next week for signature by the town. Weston & Sampson had indicated that they would require two [2] weeks from receiving the contract to complete the testing and design.
Discussion took place on the issue of removing the poison ivy from the project site. Eric indicated that the town at present does not have the man power available to perform this task. He suggested that if the town purchased the materials, KP&RC could arrange to have some volunteers or some landscape company volunteer to do the spraying. Hilary suggested that we hold back on the spraying until we get further into the design and cost analysis. The group agreed that we should hold on the final decision as to when the spraying should take place. Dan and Eric offered to follow up on the volunteer options on this item. Chris will get pricing for contract spraying the ivy just in case the volunteer option does not work out. Richard Albrecht added that Dave Gumbart was researching ways and possible grants for removing bittersweet brush from properties and he suggested we contact him to see if he had any information on poison ivy removal. Dan will contact Dave on this item and report back to the sub-committee.
Eric stated that he would be willing to coordinate the town services to dig the test holes for Weston & Sampson [W&S] but he asked that we have W&S tell us ahead of time how many holes they want so that he can efficiently schedule his and the town crew's time.
A discussion took place on other possible additional sources of funding for the project. Chris stated that John McMahon, the BOF chairman, had asked the question at their September 11th meeting. The sub-committee members decided that we should wait for the construction estimate from W&S and then use it to look for other means of funding or how the project scope could be divided.
The meeting adjourned at 9.12pm
<< Home