Special Meeting, July 16th, 2007

Killingworth Park and Recreation Commission
Special meeting, July 16th, 2007


1. Call to Order by Dan Colonia, Chairman KP&RC
The Killingworth Park and Recreation Commission held a special meeting on July 16, 2007 at the Killingworth Town Office Building, 323 Route 81, Killingworth, CT.


Present: Dan Colonia, Susan Otto, Shelley Cumpstone, Chris Kelly, Susan Dean

Meeting was called to order at 7.32 pm.

2. Visitors: Eric Auer, David Gross, Hilary Kumnick, Richard Otto [members of Wettish Design Advisory Group]
John Figurelli PG, LEP, Johannes " John " Wagner R.L.A. [Weston and Sampson]
.

3. Introductions: The representatives from the Wettish Design Advisory Group and Weston & Sampson were introduced to the members of the KP&RC.

4. Project History: Chris Kelly reviewed the history of the development of the Wettish Property as outlined in a document titled "Wettish Property, Design Consultant Scope of Services" [referred to as Wettish SOS], which included the background on the proposed project, design guidelines adopted by KP&RC and a brief description of the scope of services that will be required from the design consultants.

5. Project Concept: A brief discussion took place on the concept of the project, which mainly consists of the design and construction of 5 multipurpose fields in the two existing pastures in the North West corner of the property, and a layout plan for the use of the remainder of the Wettish parcel. The Master Layout Plan will be used to make presentations to the Town of Killingworth Boards and Commissions and residents.

6. Scope of Services: A discussion took place on the contract negotiations and requested services and milestones as outlined in the Wettish SOS document mentioned above. John Wagner gave an overview of what a full Master Plan for the total property might show and listed the issues it could address. Members of the Wettish Advisory Group expressed their concern over having a lot of design monies expended on the Master Plan. David Gross and Hilary Kumnick indicated that all we would need for the Master Plan is a design that shows the usages of the different areas on the full property with potential traffic flow, designated wetlands outlined, and the existing topography shown with a more detailed layout of the use of the two pastures to be developed under Phase 1. The plan also needs to indicate that 2 baseball fields will be developed in the southern end of the property in the future. John Wagner suggested that W&S could supply a 'Bubble' Master Layout to cover those requirements. John Figurelli stated that his firm recommends that the design services should be as a 2 scope proposal: scope 1 to include the 'Bubble' plan plus a design and construction budget, scope 2 to cover the design and construction services.
There was a discussion on the features that were listed under Phase 1 Design Phase Services on page 6 of the Wettish SOS, and what might be achieved with a reasonable construction budget. John Figurelli suggested that KP&RC and the Advisory Group should develop a shorter list to start with to develop design and construction costs. Everyone was in agreement.
John Wagner suggested that the Town of Killingworth should start spraying the Phase 1 areas now to get rid of the poison ivy, because usually a 2 sprayings are required. This needs to be done before work starts because the poison ivy, if not removed, will be spread around when the top soil is stripped and it will just grow back into the playing field areas. He indicated that the State of Connecticut DEP is using a spray product that is designated safe even in wetlands. John also stated that W&S will have to take soil samples to determine if any pesticides or chemicals are residual in the soils.

7. Actions and Responsibilities: The Wettish Design Advisory Group will develop a shorter list for the design and forward it to John Figurelli by Wednesday July 19th. Weston and Sampson will review this revised list and comment back to Chris Kelly. Weston and Sampson will develop the scope of services proposal and have it back to the Advisory Group by July 26th. .


The meeting adjourned at 9.30pm

Special Meeting 07-14-2007

Killingworth Park & Recreation Commission
Special Meeting
Saturday, July 14, 2007

1. Call to Order
A Special Meeting of the Killingworth Park and Recreation Commission was call to order at 8:02 AM on Saturday, July 14th, 2007 at Bethke Community Field by Chairman Dan Colonia.
Present:
Dan Colonia
Susan Dean
John Machold
Susan Otto
Shelly Cumpstone
Bill Silas
Chris Kelly
Guest:
Bryce Colonia-Hughes

2. The Commission members and Bryce installed the green plastic covers on the chain link fence.

3. Commission members fixed the bases and discussed future maintenance issues.
a. Susan Otto will discuss the mowing (especially under the fence) with Jerry Manware.
b. A combination lock should be installed on the inside gate so that no one drives in the playing area.

4. Motion to adjourn was made by Shelly and seconded by Chris. Meeting was adjourned at 9:38AM.

Respectfully submitted,

Michelle B. Cumpstone
Secretary, Park and Recreation Commission

Regular Meeting 7-9-2007

Killingworth Park and Recreation Commission
Regular Meeting held July 09, 2007

1. Call to Order
The Killingworth Park and Recreation Commission held its regular meeting on Monday, July 9, 2007, at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.

Present: Dan Colonia
Shelly Cumpstone
Chris Kelly
Susan Dean
John Machold (arrived at 8:40 PM)

Absent: Susan Otto
Bill Silas

Chairman Colonia called the meeting to order at 8:15 PM.

2. Minutes of June 20, 2007
*A motion was made by Chris and seconded by Shelly to approve the minutes of June 20, 2007 as written. Motion passed with 2 abstaining.

3. Visitors
First Selectman Marty Klein briefly visited the meeting. Selectman Klein discussed the Wettish Property. He suggested that the Park and Recreation Commission hire a professional from out of town to help with the designing of the master plan for the property. He felt someone from out of town would be unbiased. Selectman Klein stated that “We are not professionals.” He noted that the Park and Recreation Commission should be sure to have all their “ducks in a row” before bringing the plan to the board. Chris Kelly noted that Planning and Zoning will be asking for a Master Plan for the Wettish Property.

4. Communications, Bills, and Applications

(a) Bills
A bill was received from Utiliplay Parks and Playgrounds in the amount of $1700.20 for playground equipment.

A bill was received from Signs of Our Time in the amount of $1280.00. This amount is for one sign which reads Rocco M. Reale Memorial Field and one sign which reads Bethke Community Field.


A bill in the amount of $47.00 was received from Susan Otto for the purchase of a flag.

A bill in the amount of $410.00 was received from Olsen Sanitation.
A bill was received from Killingworth Garage in the amount of $133.10 for gasoline.
A bill in the amount of $1174.33 was received from Sports Supply Group Inc. for the purchase of soccer goal nets, straps, and 2 portable benches with backs.
A bill was received from Michele Nuhn in the amount of $83.97 for the minutes.
A bill in the amount of $270.00 was received from Anthony Carri for gate keeping services.
A bill was received from American Carting in the amount of $75.00 for July’s pickups.

*A motion was made by Shelly and seconded by Susan to approve all nine of the above mentioned bills. Motion passed.

*A motion was made by Shelly and seconded by Chris that Dan can approve the bill for the 2 Kiosks as soon as it arrives. Motion passed.

A bill in the amount of $152.50 was received from Environmental Consulting Labs for water testing done at Irene Sheldon Park.
*A motion was made by Susan and seconded by Chris to approve the bill to Environmental Consulting Labs for $152.50. Motion passed.

It was noted that some of the above mentioned bills were appropriated in June so they will be coming out of the June budget.

(b) Communications
The certificate of insurance was received from the Men’s Softball League.

Minutes from the Board of Selectmen’s meeting held on June 25, 2007 were handed out for members to review.

A copy of a letter regarding affordable workforce and elderly housing was handed out for members to review.

The minutes from the Board of Selectmen’s meeting held on June 30. 2007 were handed out for members to review.

A certificate of Insurance was received from Lori Marriott.

A memo was received from Susan Otto which discussed some items she had been working on. Susan said that she spoke to Walter about the garbage receptacles. Walter has ordered decals for the garbage receptacles. She gave Walter a new list of items that need to be taken care of including the branches that still need to be taken down.

Susan indicated that the new flag was put up on July 6, 2007.

It was noted that there is a town meeting scheduled for July 10, 2007 at the Middle School.

(c) Applications
No new applications were received. There was a discussion on the fact that no application has been received yet from KYL for fall ball at Upper and Lower Sheldon. Shelly will call Alan Kostek to discuss this issue. It was decided that KYL has until the August meeting to submit the application.

It was noted that once the Kiosks come in and are installed, the field usage schedule can be posted in them.

5. Treasurer’s Report
Shelly Cumpstone read the treasurer’s report. The balance on June 30, 2007 was $6,457.91. It was noted that $5,173.60 was approved for June. This leaves $1284.31. The amount for the kiosks will be subtracted from this balance once the bill comes in.

6. Old Business
(a) Parks and Field Maintenance/Evaluation

*Irene Sheldon Park
-The decals have been ordered for the trash cans as discussed above.
-Team benches have not arrived yet.
-Covers for fences: Shelly will check to see if Bill ordered these.
-Clay: There was a discussion on who will distribute the clay.
-The tic-tac-toe still has the numbers in the wrong place.
-Kiosks: There was a discussion on where to install the kiosk when it comes in.
Shelly suggested the pavilion area. Chris suggested it should face the parking lot. John noted that the sun will fade papers and this should be taken into consideration. Chris suggested laminating any papers.

Dan mentioned that a walk through needs to be done for all of the fields to discuss the problems that are still found. Dan would like the members of the commission to do a walk through and evaluation of the fields within the next two weeks. The members can email Dan what they find and he will compile a list to send to Walter and Marty.

*Rocco M. Reale Memorial Field
There was a discussion on where to put the kiosk. John suggested putting it on the shed facing Route 81.

*Bethke
-ribbon cutting ceremony: this can not be scheduled because there is still a lot of work that needs to be done to the field.

There was a discussion on setting a date to install the fence covers at Bethke field. Shelly felt the date should be chosen soon. A work date was set for July 14, 2007 at 8:00 AM. Dan will call Walt to be sure the covers and tie wraps are still in the town garage.

(b) Wettish Property Development
Chris Kelly discussed the minutes from the Advisory Group meeting held June 28, 2007. A copy of the Advisory Group minutes is attached.
Chris noted that they interviewed 3 firms and scored them. The firm with the highest score was Weston and Sampson. The next meeting is scheduled for July 16, 2007.
Dan noted that they are creating a list of what they want the company to provide. He noted that there will be an overall plan created for the property which will show future uses as well.

7. New Business
Dan noted that he would like to start fixing the fences at Sheldon and get quotes for installing a new fence along the property line near the swingset. Dan will call Bill to have him start getting quotes. Dan would like this done by September 1, 2007.

8. Adjournment
* A motion was made by John to adjourn the meeting at 9:15PM. Motion passed.

Respectfully submitted,
Michele B. Nuhn