Regular Meeting July 14, 2008
Killingworth Park and Recreation Commission
Regular Meeting July 14, 2008
1. Call to order
The Killingworth Park and Recreation Commission held its regular meeting on Monday, July 14, 2008, at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.
Present: Dan Colonia
Susan Otto
Susan Dean
Bill Silas (arrived at 8:00 PM)
Scott Thomas
Absent: John Machold
Chris Kelly
Chairman Dan Colonia called the meeting to order at 7:39 PM.
2. Minutes of:
a. Regular meeting held April 14, 2008
*A motion was made by Susan Dean and seconded by Susan Otto to accept the minutes of the June 9, 2008 meeting, including the minutes of May 12, 2008. Motion passed unanimously.
3. Visitors: No visitors were present.
4. Communications, Bills and Applications
a. The following communications were received:
Dan Colonia read a letter from the Killingworth Conservation Committee, a copy of which is attached to these minutes, regarding their concerns surrounding the moving of stone walls at the Wettish property and Susan Dean spoke to these concerns. Dan Colonia then read a letter he and Chris Kelly drafted to respond to these concerns. Of the approximate 9000 linear feet of stone walls on the Wettish property, the development plan moves approximately 1100 feet, preserving 86% of the walls. The Wettish proposal follows Planning & Zoning’s guidelines of reusing the materials from any walls moved to construct new field walls keeping in character with walls already existing or to repair gaps in existing walls. Additionally, with an estimated cost of $ 150 per linear foot to reconstruct stone walls, it would cost between $ 200,000 and $ 300,000 to rebuild every linear foot of wall. For this reason, the proposal must be very selective in rebuilding walls to reduce expenses. The Wettish property consists of 146 acres, 22 of which are to be developed. The stone walls to be moved are located at the proposed multi-use fields, and discussion followed regarding three plans that were considered for the property and their costs. Dan Colonia summarized that the proposed plan balances all demands for the property by preserving and creating farmlands and preserving stone walls while providing additional playing fields for the town at the most reasonable cost. The Commission approved the letter as drafted.
b. The following bill was re-presented:
Bill from Weston & Sampson, in the amount of $ 14,943.75, for Wettish Property design work. This bill, approved by the Wettish sub-committee, will be paid from Wettish Property development funds.
*A motion was made by Susan Otto and seconded by Scot Thomas to approve the above noted bill. Motion passed unanimously.
The following bills were presented:
Bill from True Value for concrete mix for bases at upper Sheldon in the amount of $ 28.35,
Second bill from True Value for concrete mix for bases at upper Sheldon in the amount of $ 6.49,
Bill from CL&P in the amount of $ 44.87,
Second bill from CL&P in the amount of $ 39.13,
Third bill from CL&P in the amount of $ 38.98,
Bill from Killingworth Garage for gas in the amount of $ 219.50,
Bill from American Carting as follows:
5/14 to 5/31 $ 40.00 (to be paid from 2007-2008 budget)
6/01 to 6/30 75.00 (to be paid from 2007-2008 budget)
7/01 to 7/31 75.00 (to be paid from 2008-2009 budget)
Bill for processed stone for Sheldon field in the amount of $ 950.87,
Bill from Olson Sanitation for June for Sheldon, Rocco and Bethke fields, with a $ 3.00 fuel surcharge per field, in the amount of $ 219.00,
Bill from Anthony Carri for June in the amount of $ 279.00,
Bill from Dawn Mooney for recording services in the amount of $ 77.75.
*A motion was made by Susan Otto and seconded by Bill Silas to approve all of the above noted bills. Motion passed unanimously.
c. The following applications were presented:
Lori Marriot of Shoreline Focus on Fitness submitted proof of liability insurance for the application previously submitted and approved for the use of Sheldon Park, as well as a deposit check in the amount of $ 50.00.
The application received from HK Recreation in June for the use of Sheldon Park from 8/18 to 11/1/08 for fall soccer league was again discussed. Approval of this application was postponed until the August 11 meeting to allow other organizations possible use of the park as well.
An application from KYL for the use of Sheldon Field for Fall Ball is forthcoming.
An application was received from KYL for the use of Rocco Field from 8/18 to 10/31/08 for Fall Ball practices and games.
*A motion was made by Bill Silas and seconded by Scot Thomas to approve the above noted application. Motion passed unanimously.
An application was received from KYL for the use of Bethke Field from 8/18 to 10/31/08 for Fall Ball practices.
*A motion was made by Bill Silas and seconded by Scot Thomas to approve the above noted application. Motion passed unanimously.
5. Treasurer’s Report
Treasurer Bill Silas stated the report in hand was still missing expenses, for wood chips and processed stone for example, but the fiscal year ended approximately $ 600 to $ 700 under budget.
6. Old Business
a. Parks and Field Maintenance/Evaluations
- Irene Sheldon Park
- Survey - Still in progress. A surveyor’s tripod was found at the field and given to the State workers at the traffic circle.
- Port-a-potties – To remain twice per week for soccer season.
- Garbage Collection – To remain once per week, since it is working well.
- Rocco M. Reale Memorial Field - No items to discuss at this time.
- Bethke Field
The pole to prevent parking in back/outer field is still being left down, apparently when the field is mowed. Susan Otto will contact Walter Adametz to be sure the pole is put back up after Jerry Manware mows. Dan suggested installing hinges on the pole so it could not be removed, but instead would swing. He believed hinges would cost approximately $ 300, but will look into it. Bill Silas stated the field had not been dragged. Susan will check with Walter Adametz about that as well.
b. Wettish Property Development
Dan Colonia stated the Planning & Zoning Committee met on June 11, 2008, and looks very favorably on the development plan. Also, a walk of the property with the Inlands/Wetlands Commission was held on July 12, and very positive feedback was received. What was previously thought to be a vernal pool turned out not to be, and therefore not an issue. Also, the proposed development plan will alleviate an existing drainage problem on Parker Hill Road and on the property across the street. Dan explained that clearing land may be held off to coincide with a growing season to prevent erosion. Eric Auer will write the permits, and with the pre-approval already received the process should move quickly. The members reiterated that Planning & Zoning is already very involved and Land Use will also be very involved. Every committee has been involved from the start, their questions have been answered and their support has been given. Dan questioned if there were any possible solar power features that could be used in the Wettish plan.
7. New Business
• Dan Colonia explained that more soccer teams will be able to use the lower Sheldon field because regulations for U11 and U12 soccer have changed. He will update the field use schedule and send it to all members for approval at the August 11 meeting. Bill Silas suggested that KYL apply for use of the HKMS fields as well. The commission’s primary goal will be to come up with a schedule that benefits both HK Rec and KYL.
• Bill Silas discussed field maintenance/mowing with First Selectman Richard Cabral. In previous years the fields were mowed but this year Jerry Manware’s hours were cut to 20 per week, and he is therefore not able to support Park & Rec’s needs. Discussion followed regarding how to best maintain the town’s fields.
• Chairman Dan Colonia stated he will miss the August meeting, Susan Otto confirmed she will be present.
8. Adjournment
*A motion was made by Susan Otto and seconded by Scot Thomas to adjourn the meeting at 9:10 PM. Motion passed unanimously.
Regular Meeting July 14, 2008
1. Call to order
The Killingworth Park and Recreation Commission held its regular meeting on Monday, July 14, 2008, at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.
Present: Dan Colonia
Susan Otto
Susan Dean
Bill Silas (arrived at 8:00 PM)
Scott Thomas
Absent: John Machold
Chris Kelly
Chairman Dan Colonia called the meeting to order at 7:39 PM.
2. Minutes of:
a. Regular meeting held April 14, 2008
*A motion was made by Susan Dean and seconded by Susan Otto to accept the minutes of the June 9, 2008 meeting, including the minutes of May 12, 2008. Motion passed unanimously.
3. Visitors: No visitors were present.
4. Communications, Bills and Applications
a. The following communications were received:
Dan Colonia read a letter from the Killingworth Conservation Committee, a copy of which is attached to these minutes, regarding their concerns surrounding the moving of stone walls at the Wettish property and Susan Dean spoke to these concerns. Dan Colonia then read a letter he and Chris Kelly drafted to respond to these concerns. Of the approximate 9000 linear feet of stone walls on the Wettish property, the development plan moves approximately 1100 feet, preserving 86% of the walls. The Wettish proposal follows Planning & Zoning’s guidelines of reusing the materials from any walls moved to construct new field walls keeping in character with walls already existing or to repair gaps in existing walls. Additionally, with an estimated cost of $ 150 per linear foot to reconstruct stone walls, it would cost between $ 200,000 and $ 300,000 to rebuild every linear foot of wall. For this reason, the proposal must be very selective in rebuilding walls to reduce expenses. The Wettish property consists of 146 acres, 22 of which are to be developed. The stone walls to be moved are located at the proposed multi-use fields, and discussion followed regarding three plans that were considered for the property and their costs. Dan Colonia summarized that the proposed plan balances all demands for the property by preserving and creating farmlands and preserving stone walls while providing additional playing fields for the town at the most reasonable cost. The Commission approved the letter as drafted.
b. The following bill was re-presented:
Bill from Weston & Sampson, in the amount of $ 14,943.75, for Wettish Property design work. This bill, approved by the Wettish sub-committee, will be paid from Wettish Property development funds.
*A motion was made by Susan Otto and seconded by Scot Thomas to approve the above noted bill. Motion passed unanimously.
The following bills were presented:
Bill from True Value for concrete mix for bases at upper Sheldon in the amount of $ 28.35,
Second bill from True Value for concrete mix for bases at upper Sheldon in the amount of $ 6.49,
Bill from CL&P in the amount of $ 44.87,
Second bill from CL&P in the amount of $ 39.13,
Third bill from CL&P in the amount of $ 38.98,
Bill from Killingworth Garage for gas in the amount of $ 219.50,
Bill from American Carting as follows:
5/14 to 5/31 $ 40.00 (to be paid from 2007-2008 budget)
6/01 to 6/30 75.00 (to be paid from 2007-2008 budget)
7/01 to 7/31 75.00 (to be paid from 2008-2009 budget)
Bill for processed stone for Sheldon field in the amount of $ 950.87,
Bill from Olson Sanitation for June for Sheldon, Rocco and Bethke fields, with a $ 3.00 fuel surcharge per field, in the amount of $ 219.00,
Bill from Anthony Carri for June in the amount of $ 279.00,
Bill from Dawn Mooney for recording services in the amount of $ 77.75.
*A motion was made by Susan Otto and seconded by Bill Silas to approve all of the above noted bills. Motion passed unanimously.
c. The following applications were presented:
Lori Marriot of Shoreline Focus on Fitness submitted proof of liability insurance for the application previously submitted and approved for the use of Sheldon Park, as well as a deposit check in the amount of $ 50.00.
The application received from HK Recreation in June for the use of Sheldon Park from 8/18 to 11/1/08 for fall soccer league was again discussed. Approval of this application was postponed until the August 11 meeting to allow other organizations possible use of the park as well.
An application from KYL for the use of Sheldon Field for Fall Ball is forthcoming.
An application was received from KYL for the use of Rocco Field from 8/18 to 10/31/08 for Fall Ball practices and games.
*A motion was made by Bill Silas and seconded by Scot Thomas to approve the above noted application. Motion passed unanimously.
An application was received from KYL for the use of Bethke Field from 8/18 to 10/31/08 for Fall Ball practices.
*A motion was made by Bill Silas and seconded by Scot Thomas to approve the above noted application. Motion passed unanimously.
5. Treasurer’s Report
Treasurer Bill Silas stated the report in hand was still missing expenses, for wood chips and processed stone for example, but the fiscal year ended approximately $ 600 to $ 700 under budget.
6. Old Business
a. Parks and Field Maintenance/Evaluations
- Irene Sheldon Park
- Survey - Still in progress. A surveyor’s tripod was found at the field and given to the State workers at the traffic circle.
- Port-a-potties – To remain twice per week for soccer season.
- Garbage Collection – To remain once per week, since it is working well.
- Rocco M. Reale Memorial Field - No items to discuss at this time.
- Bethke Field
The pole to prevent parking in back/outer field is still being left down, apparently when the field is mowed. Susan Otto will contact Walter Adametz to be sure the pole is put back up after Jerry Manware mows. Dan suggested installing hinges on the pole so it could not be removed, but instead would swing. He believed hinges would cost approximately $ 300, but will look into it. Bill Silas stated the field had not been dragged. Susan will check with Walter Adametz about that as well.
b. Wettish Property Development
Dan Colonia stated the Planning & Zoning Committee met on June 11, 2008, and looks very favorably on the development plan. Also, a walk of the property with the Inlands/Wetlands Commission was held on July 12, and very positive feedback was received. What was previously thought to be a vernal pool turned out not to be, and therefore not an issue. Also, the proposed development plan will alleviate an existing drainage problem on Parker Hill Road and on the property across the street. Dan explained that clearing land may be held off to coincide with a growing season to prevent erosion. Eric Auer will write the permits, and with the pre-approval already received the process should move quickly. The members reiterated that Planning & Zoning is already very involved and Land Use will also be very involved. Every committee has been involved from the start, their questions have been answered and their support has been given. Dan questioned if there were any possible solar power features that could be used in the Wettish plan.
7. New Business
• Dan Colonia explained that more soccer teams will be able to use the lower Sheldon field because regulations for U11 and U12 soccer have changed. He will update the field use schedule and send it to all members for approval at the August 11 meeting. Bill Silas suggested that KYL apply for use of the HKMS fields as well. The commission’s primary goal will be to come up with a schedule that benefits both HK Rec and KYL.
• Bill Silas discussed field maintenance/mowing with First Selectman Richard Cabral. In previous years the fields were mowed but this year Jerry Manware’s hours were cut to 20 per week, and he is therefore not able to support Park & Rec’s needs. Discussion followed regarding how to best maintain the town’s fields.
• Chairman Dan Colonia stated he will miss the August meeting, Susan Otto confirmed she will be present.
8. Adjournment
*A motion was made by Susan Otto and seconded by Scot Thomas to adjourn the meeting at 9:10 PM. Motion passed unanimously.
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