Special Meeting September 15, 2008
Killingworth Park and Recreation Commission
Special Meeting September 15, 2008
REVISED MINUTES
1. Call to order
The Killingworth Park and Recreation Commission held a special meeting with the Board of Selectmen on Tuesday, September 15, 2008, at the Killingworth Elementary School, 340 Route 81, Killingworth, Connecticut.
Present: Dan Colonia
Susan Otto
Chris Kelly
Susan Dean
Scott Thomas
Bill Silas (arrived at 7:40 pm)
Absent: John Machold
Chairman Dan Colonia called the meeting to order at 6:40 PM.
2. Chris Kelly distributed the following 3 handouts to members:
- July 17, 2008 memo from Hilary Kumnick to Wettish Property Development Sub-Committee
- July 19, 2008 memo from Chris Kelly to Park & Rec Commission and Wettish Property Development Sub-Committee
- Issue/Resolution sheet prepared by Chris Kelly
General discussion of handouts followed. (Copies of the handouts are attached to these minutes.)
3. Visitors: Richard Cabral, First Selectman
Cathy Iino, Selectwoman
Members of the Board of Selectmen arrived at 7:02 pm (Selectman Fred Dudek was not present). Susan Otto discussed the charge of the Wettish Property Development Sub-Committee and discussion followed. The Park & Recreation Commission can create an advisory committee of people with abilities to see project to completion. This committee would have to be approved by the Selectmen, and those same people were named to the sub-committee. This was done by First Selectman Marty Klein. Five members were sworn in, then under the Board of Selectmen. The sub-committee presently has 7 members: Chris Kelly, Eric Auer, David Gross, Richard Otto, Terry Nixon (not citizen, not voting), Dan Colonia and Hilary Kumnick. Park & Rec Commission never received charge from Board of Selectmen.
Chris continued that the Park & Rec commission is responsible for the fields and facilities. Dan added that the money is in the commission’s budget and the commission must be sure it is used properly. The bills from Weston & Sampson were approved by the Park & Rec Commission. The commission should review both the project’s bills and progress. Discussion of Hilary Kumnick’s July 17, 2008 email followed. In the email, Hilary stated the sub-committee itself should be responsible for the project and not come under the Park & Rec Commission. Susan Otto agreed that the sub-committee had expertise, and commented that the Park & Rec Commisssion had always supported their recommendations. General discussion of the email followed.
Chris had been taking the minutes of the sub-committee meetings himself because there was no money in the budget to hire a recording secretary, and all of these minutes were approved. Chris and Dan agreed that actions were taken either by vote or concensus. Dawn Mooney has since agreed to take the minutes.
Richard questioned why well-drilling was not addressed in a motion, and whether written well-drilling quotes were obtained, and discussion followed regarding the well drilling quote procedures. It was noted that the opportunity is now lost to drill the test well. Chris noted that the specific requirements of the well had not yet been defined, so drilling would have been premature. Discussion and disagreement among those present followed. (Bill Silas arrived.)
Richard Cabral questioned how to resolve these issues, and discussion followed. Dan stated that 99% of the design was completed and could be taken to Inland/Wetlands, Planning & Zoning and then to the State.
Bill Silas stated that the Park & Rec Commission did not want the charge of the Wettish project take away from the Commission, and Richard affirmed that no one had said that action would be taken. Richard continued that the main problem was the sub-committee’s dysfunctional nature. Bill noted that some on the sub-committee are cautious while others want to act quickly, and he further noted that there was no money for the well-drilling at the time the member wanted to drill the test hole. Weston & Sampson had also indicated that such action was not appropriate at that time.
Susan Otto questioned who on the Board of Selectmen is in charge of the Wettish project, and Richard noted that the Board did not want to interfere. Susan further questioned whether Park & Rec Commission or the sub-committee is in charge, and Richard responded that the Board of Selectmen appoints the sub-committee and they have charge. Discussion followed noting that the sub-committee needs to work cooperatively.
Cathy Iino questioned what happens next. Chris stated that the next step is to get final plans from Weston & Sampson, and then get 3 copies to Inlands/Wetlands. Cathy asked what is next now that design is approved, and the answer is budget. Dan questioned what part of the design will be paid by the town and what part will be paid by the STEAP grant, and discussion followed regarding dividing the project and keeping costs down for the town. Suggestions were made including keeping on task, making motions for decisions and careful record-keeping and recording of votes by recording secretary Dawn Mooney.
Discussion followed regarding the number of members on sub-committee and the need to be able to break a tie when voting. Chris questioned the charge for the Sheldon Park project and Wettish Phase 2, and Richard noted that the current sub-committee would be disbanded and a new one would be appointed.
Dan thanked First Selectman Richard Cabral and Selectwoman Cathy Iino for attending this meeting. Selectmen left meeting at 8:35 pm.
General discussion followed the Selectmen’s departure. Selectmen will be putting charge on Board of Selectmen’s next agenda.
8. Adjournment
*A motion was made by Bill Silas and seconded by Susan Otto to adjourn the meeting at 8:40 pm. Motion passed unanimously.
Special Meeting September 15, 2008
REVISED MINUTES
1. Call to order
The Killingworth Park and Recreation Commission held a special meeting with the Board of Selectmen on Tuesday, September 15, 2008, at the Killingworth Elementary School, 340 Route 81, Killingworth, Connecticut.
Present: Dan Colonia
Susan Otto
Chris Kelly
Susan Dean
Scott Thomas
Bill Silas (arrived at 7:40 pm)
Absent: John Machold
Chairman Dan Colonia called the meeting to order at 6:40 PM.
2. Chris Kelly distributed the following 3 handouts to members:
- July 17, 2008 memo from Hilary Kumnick to Wettish Property Development Sub-Committee
- July 19, 2008 memo from Chris Kelly to Park & Rec Commission and Wettish Property Development Sub-Committee
- Issue/Resolution sheet prepared by Chris Kelly
General discussion of handouts followed. (Copies of the handouts are attached to these minutes.)
3. Visitors: Richard Cabral, First Selectman
Cathy Iino, Selectwoman
Members of the Board of Selectmen arrived at 7:02 pm (Selectman Fred Dudek was not present). Susan Otto discussed the charge of the Wettish Property Development Sub-Committee and discussion followed. The Park & Recreation Commission can create an advisory committee of people with abilities to see project to completion. This committee would have to be approved by the Selectmen, and those same people were named to the sub-committee. This was done by First Selectman Marty Klein. Five members were sworn in, then under the Board of Selectmen. The sub-committee presently has 7 members: Chris Kelly, Eric Auer, David Gross, Richard Otto, Terry Nixon (not citizen, not voting), Dan Colonia and Hilary Kumnick. Park & Rec Commission never received charge from Board of Selectmen.
Chris continued that the Park & Rec commission is responsible for the fields and facilities. Dan added that the money is in the commission’s budget and the commission must be sure it is used properly. The bills from Weston & Sampson were approved by the Park & Rec Commission. The commission should review both the project’s bills and progress. Discussion of Hilary Kumnick’s July 17, 2008 email followed. In the email, Hilary stated the sub-committee itself should be responsible for the project and not come under the Park & Rec Commission. Susan Otto agreed that the sub-committee had expertise, and commented that the Park & Rec Commisssion had always supported their recommendations. General discussion of the email followed.
Chris had been taking the minutes of the sub-committee meetings himself because there was no money in the budget to hire a recording secretary, and all of these minutes were approved. Chris and Dan agreed that actions were taken either by vote or concensus. Dawn Mooney has since agreed to take the minutes.
Richard questioned why well-drilling was not addressed in a motion, and whether written well-drilling quotes were obtained, and discussion followed regarding the well drilling quote procedures. It was noted that the opportunity is now lost to drill the test well. Chris noted that the specific requirements of the well had not yet been defined, so drilling would have been premature. Discussion and disagreement among those present followed. (Bill Silas arrived.)
Richard Cabral questioned how to resolve these issues, and discussion followed. Dan stated that 99% of the design was completed and could be taken to Inland/Wetlands, Planning & Zoning and then to the State.
Bill Silas stated that the Park & Rec Commission did not want the charge of the Wettish project take away from the Commission, and Richard affirmed that no one had said that action would be taken. Richard continued that the main problem was the sub-committee’s dysfunctional nature. Bill noted that some on the sub-committee are cautious while others want to act quickly, and he further noted that there was no money for the well-drilling at the time the member wanted to drill the test hole. Weston & Sampson had also indicated that such action was not appropriate at that time.
Susan Otto questioned who on the Board of Selectmen is in charge of the Wettish project, and Richard noted that the Board did not want to interfere. Susan further questioned whether Park & Rec Commission or the sub-committee is in charge, and Richard responded that the Board of Selectmen appoints the sub-committee and they have charge. Discussion followed noting that the sub-committee needs to work cooperatively.
Cathy Iino questioned what happens next. Chris stated that the next step is to get final plans from Weston & Sampson, and then get 3 copies to Inlands/Wetlands. Cathy asked what is next now that design is approved, and the answer is budget. Dan questioned what part of the design will be paid by the town and what part will be paid by the STEAP grant, and discussion followed regarding dividing the project and keeping costs down for the town. Suggestions were made including keeping on task, making motions for decisions and careful record-keeping and recording of votes by recording secretary Dawn Mooney.
Discussion followed regarding the number of members on sub-committee and the need to be able to break a tie when voting. Chris questioned the charge for the Sheldon Park project and Wettish Phase 2, and Richard noted that the current sub-committee would be disbanded and a new one would be appointed.
Dan thanked First Selectman Richard Cabral and Selectwoman Cathy Iino for attending this meeting. Selectmen left meeting at 8:35 pm.
General discussion followed the Selectmen’s departure. Selectmen will be putting charge on Board of Selectmen’s next agenda.
8. Adjournment
*A motion was made by Bill Silas and seconded by Susan Otto to adjourn the meeting at 8:40 pm. Motion passed unanimously.
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