Special Meeting April 23, 2009
Killingworth Park and Recreation Commission
Special Meeting April 23, 2009
1. Call to order
The Killingworth Park and Recreation Commission held a Special Meeting on Thursday, April 23, 2009, at 4:00 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.
Present: Dan Colonia
John Machold
Absent: Scot Thomas
Susan Dean
Glenn Johnson
Bill Silas
Visitors: Richard Boston, Weston & Sampson
Eric Auer
Representatives from numerous bidders
Chairman Dan Colonia called the meeting to order at 4:03 PM. (Since a quorum was not in attendance, no motions could be made.)
2. Pledge of Allegiance – The Pledge of Allegiance was recited.
3. Wettish Property Development
Opening of Bids – Bidding for the Wettish project closed at 4:00 PM and sixteen bids were received. Richard Boston, of Weston & Sampson, opened, assigned a number and noted the completeness of each bidding package (based on the following aspects: received on time, bid form, lump sum bid, acknowledgement of Addenda 1 and 2, signature, bid deposit.) Bidding packages for the project were received from the following bidders (a complete list of names and addresses is attached to these minutes):
#1 Machnik Bros., Inc. $ 849,995.00
#2 Midstate Site Development, LLC $1,204,000.00
#3 H. I. Stone & Son, Inc. $1,350,000.00
#4 Spazzarini Construction Co., Inc. $1,072,800.00
#5 Simscroft-Echo Farms, Inc./Girard Brothers $1,124,955.00
#6 Mather Corporation $1,297,000.00
#7 Supreme Industries, Inc. $ 874,000.00
#8 Carpenter Companies $ 979,449.00
#9 Giordano Const. Co. Inc. $1,039,000.00
#10 DeRita Construction Company, Inc. $ 952,000.00
#11 Colossale Concrete, Inc. $ 833,000.00
#12 Ralph Camputano & Son Excavating, Inc. $1,707,000.00
#13 Venuti Enterprises, Inc. $ 758,751.27
#14 Old Colony Construction $1,267,000.00
#15 Schumack Engineered Construction $ 840,880.00
(*Missing Acknowledgement of Addendum 2)
#16 Mastrobattisto Inc. $ 988,000.00
Most bidder representatives departed at 4:35 PM after the final bid was opened, but a representative from Schumack Construction remained and stated that they had not received Addendum 2 and questioned what it was. She further stated that she had called town hall yesterday to question another addendum and was told that there was not one.
The remaining commission members and advisors discussed the next step of verifying the low bidders are pre-approved by the State, and then reviewing the low bids closely. Richard Boston agreed that the bids should be examined to be sure all paperwork, including DAS certification, is intact. The group noted that the five low bids are #13, #11, #15, #1 and #7, in that order. Richard Boston cautioned that #15 did not take Addendum 2 into account and therefore could present a problem, and #13 appears in disarray and must be closely examined to insure it is complete.
4. Adjournment – The meeting adjourned at 5:00 PM.
Special Meeting April 23, 2009
1. Call to order
The Killingworth Park and Recreation Commission held a Special Meeting on Thursday, April 23, 2009, at 4:00 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.
Present: Dan Colonia
John Machold
Absent: Scot Thomas
Susan Dean
Glenn Johnson
Bill Silas
Visitors: Richard Boston, Weston & Sampson
Eric Auer
Representatives from numerous bidders
Chairman Dan Colonia called the meeting to order at 4:03 PM. (Since a quorum was not in attendance, no motions could be made.)
2. Pledge of Allegiance – The Pledge of Allegiance was recited.
3. Wettish Property Development
Opening of Bids – Bidding for the Wettish project closed at 4:00 PM and sixteen bids were received. Richard Boston, of Weston & Sampson, opened, assigned a number and noted the completeness of each bidding package (based on the following aspects: received on time, bid form, lump sum bid, acknowledgement of Addenda 1 and 2, signature, bid deposit.) Bidding packages for the project were received from the following bidders (a complete list of names and addresses is attached to these minutes):
#1 Machnik Bros., Inc. $ 849,995.00
#2 Midstate Site Development, LLC $1,204,000.00
#3 H. I. Stone & Son, Inc. $1,350,000.00
#4 Spazzarini Construction Co., Inc. $1,072,800.00
#5 Simscroft-Echo Farms, Inc./Girard Brothers $1,124,955.00
#6 Mather Corporation $1,297,000.00
#7 Supreme Industries, Inc. $ 874,000.00
#8 Carpenter Companies $ 979,449.00
#9 Giordano Const. Co. Inc. $1,039,000.00
#10 DeRita Construction Company, Inc. $ 952,000.00
#11 Colossale Concrete, Inc. $ 833,000.00
#12 Ralph Camputano & Son Excavating, Inc. $1,707,000.00
#13 Venuti Enterprises, Inc. $ 758,751.27
#14 Old Colony Construction $1,267,000.00
#15 Schumack Engineered Construction $ 840,880.00
(*Missing Acknowledgement of Addendum 2)
#16 Mastrobattisto Inc. $ 988,000.00
Most bidder representatives departed at 4:35 PM after the final bid was opened, but a representative from Schumack Construction remained and stated that they had not received Addendum 2 and questioned what it was. She further stated that she had called town hall yesterday to question another addendum and was told that there was not one.
The remaining commission members and advisors discussed the next step of verifying the low bidders are pre-approved by the State, and then reviewing the low bids closely. Richard Boston agreed that the bids should be examined to be sure all paperwork, including DAS certification, is intact. The group noted that the five low bids are #13, #11, #15, #1 and #7, in that order. Richard Boston cautioned that #15 did not take Addendum 2 into account and therefore could present a problem, and #13 appears in disarray and must be closely examined to insure it is complete.
4. Adjournment – The meeting adjourned at 5:00 PM.
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