Special Meeting April 27, 2009
Killingworth Park and Recreation Commission
Special Meeting April 27, 2009
1. Call to order
The Killingworth Park and Recreation Commission held a Special Meeting on Monday, April 27, 2009, at 7:30 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.
Present: Dan Colonia
John Machold
Scot Thomas (arrived at 7:45 PM)
Susan Dean
Absent: Glenn Johnson
Bill Silas
Visitors: Eric Auer
Richard Otto
Chairman Dan Colonia called the meeting to order at 7:35 PM.
2. Pledge of Allegiance
3. Wettish Property Development
Review and discussion of bids – The group discussed the need to review the bids quickly to return those bids not in contention within the stated timeframe. Dan also expressed the opinion that the Town should return the bids since the bidding packages were submitted to the Town. Susan questioned which of the bidders had experience constructing playing fields, and Dan explained that could be determined only by examining each bid.
Dan closely reviewed the highest bid ($1,707,000.00) to determine why there was such a large difference (approx. $900,000) between the low bids and the highest bidder, #12 Ralph Camputano & Son Excavating, Inc. He had hoped the bid included detail of costs, but determined it did not. Eric offered a possible explanation in that local bidders do not have to move their heavy equipment from distant towns to Killingworth as do bidders from farther away.
Dan then separated the 5 lowest bids and the commission reviewed each one for completeness noting included items on spreadsheet (a copy of which is attached to these minutes). The commission noted that if a piece of the package is missing, that piece must be supplied when the contract is signed as follows:
#13 Venuti Enterprises, Inc. - $758,751.27
Dan noted package included 2 page #2’s, one of which is blank, so Dan drew lines through it and he and Scot both signed it. Dan also noted that a list of subcontractors’ FEIN #’s will need to be provided, as will prevailing wages certificate.
Dan noted that each sub-contractor over $25,000 must be checked on the State DAS website, and Eric noted that part of Glenn’s job will be to ensure no one goes onto the construction site without being pre-qualified.
#11 Colossale Concrete, Inc. $ 833,000.00
Dan noted package was complete.
#15 Schumack Engineered Construction $ 840,880.00
Dan noted this bidder did not acknowledge Addendum 2, and questioned if the commission wanted to consider them. Dick suggested contacting them in writing to clear up the confusion.
*A motion was made by John Machold and seconded by Scot Thomas to communicate in writing with Schumack Engineered Construction to notify them that Addendum 2 was not acknowledged and verify that they did, in fact, include Addendum 2 in the bid figure. Motion passed unanimously.
#1 Machnik Bros., Inc. $ 849,995.00
Dan noted package was complete.
#7 Supreme Industries, Inc. $ 874,000.00
Dan noted package was complete.
Discussion followed regarding all 5 low bidders, and notification of non-qualifiers It was agreed that the 4 non-qualifiers could be notified by the Thursday deadline. At this time the irrigation documents are not complete, and discussion followed regarding the need for coordination between the general contractor and the irrigation bidder.
*A motion was made by Scot Thomas and seconded by John Machold to forward the lowest bid to the Board of Selectmen with 2 incomplete areas clarified. Motion passed unanimously.
Dick questioned the maximum amount of time to complete the project and it was discussed that the original bidding document specified 240 days.
4. Adjournment
*A motion was made by Scot Thomas and seconded by John Machold to adjourn the meeting at 8:45 PM. Motion passed unanimously.
Special Meeting April 27, 2009
1. Call to order
The Killingworth Park and Recreation Commission held a Special Meeting on Monday, April 27, 2009, at 7:30 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.
Present: Dan Colonia
John Machold
Scot Thomas (arrived at 7:45 PM)
Susan Dean
Absent: Glenn Johnson
Bill Silas
Visitors: Eric Auer
Richard Otto
Chairman Dan Colonia called the meeting to order at 7:35 PM.
2. Pledge of Allegiance
3. Wettish Property Development
Review and discussion of bids – The group discussed the need to review the bids quickly to return those bids not in contention within the stated timeframe. Dan also expressed the opinion that the Town should return the bids since the bidding packages were submitted to the Town. Susan questioned which of the bidders had experience constructing playing fields, and Dan explained that could be determined only by examining each bid.
Dan closely reviewed the highest bid ($1,707,000.00) to determine why there was such a large difference (approx. $900,000) between the low bids and the highest bidder, #12 Ralph Camputano & Son Excavating, Inc. He had hoped the bid included detail of costs, but determined it did not. Eric offered a possible explanation in that local bidders do not have to move their heavy equipment from distant towns to Killingworth as do bidders from farther away.
Dan then separated the 5 lowest bids and the commission reviewed each one for completeness noting included items on spreadsheet (a copy of which is attached to these minutes). The commission noted that if a piece of the package is missing, that piece must be supplied when the contract is signed as follows:
#13 Venuti Enterprises, Inc. - $758,751.27
Dan noted package included 2 page #2’s, one of which is blank, so Dan drew lines through it and he and Scot both signed it. Dan also noted that a list of subcontractors’ FEIN #’s will need to be provided, as will prevailing wages certificate.
Dan noted that each sub-contractor over $25,000 must be checked on the State DAS website, and Eric noted that part of Glenn’s job will be to ensure no one goes onto the construction site without being pre-qualified.
#11 Colossale Concrete, Inc. $ 833,000.00
Dan noted package was complete.
#15 Schumack Engineered Construction $ 840,880.00
Dan noted this bidder did not acknowledge Addendum 2, and questioned if the commission wanted to consider them. Dick suggested contacting them in writing to clear up the confusion.
*A motion was made by John Machold and seconded by Scot Thomas to communicate in writing with Schumack Engineered Construction to notify them that Addendum 2 was not acknowledged and verify that they did, in fact, include Addendum 2 in the bid figure. Motion passed unanimously.
#1 Machnik Bros., Inc. $ 849,995.00
Dan noted package was complete.
#7 Supreme Industries, Inc. $ 874,000.00
Dan noted package was complete.
Discussion followed regarding all 5 low bidders, and notification of non-qualifiers It was agreed that the 4 non-qualifiers could be notified by the Thursday deadline. At this time the irrigation documents are not complete, and discussion followed regarding the need for coordination between the general contractor and the irrigation bidder.
*A motion was made by Scot Thomas and seconded by John Machold to forward the lowest bid to the Board of Selectmen with 2 incomplete areas clarified. Motion passed unanimously.
Dick questioned the maximum amount of time to complete the project and it was discussed that the original bidding document specified 240 days.
4. Adjournment
*A motion was made by Scot Thomas and seconded by John Machold to adjourn the meeting at 8:45 PM. Motion passed unanimously.
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