Regular Meeting July 13, 2009
Killingworth Park and Recreation Commission
Regular Meeting July 13, 2009
1. Call to order
The Killingworth Park and Recreation Commission held a Regular Meeting on Monday, July 13, 2009, at 7:30 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.
Present: Dan Colonia
Susan Dean
Rob Grasso
Glenn Johnson
Bill Silas (arrived at 7:55 PM)
Absent: John Machold
Scot Thomas
Chairman Dan Colonia called the meeting to order at 7:40 PM.
2. Pledge of Allegiance – The Pledge of Allegiance was recited.
3. Minutes of:
- Regular Meeting held June 8, 2009
*A motion was made by Susan Dean and seconded by Glenn Johnson to accept the minutes of the June 8, 2009 Regular Meeting as written. Motion passed unanimously.
It was noted by the commission that since there was not a present quorum at the June 12, 2009 irrigation bid opening session and no motions were made then no minutes need be filed.
4. Visitors: Eric Auer, Wetttish Property Development advisor
5. Communications, Bills and Applications
a. No communications were presented.
b. The following bills were received:
Bill from American Carting, 6/10, in the amount of $ 75.00
second bill from American Carting, 7/2, in the amount of 75.00
bill from CL&P, in the amount of 45.34
second bill from CL&P, in the amount of 40.22
third bill from CL&P, in the amount of 39.89
bill from Anthony Carri, for June, in the amount of 270.00
bill from Thomas Keegan & Sons, in the amount of 1803.36
bill from Olson Sanitation, for June, in the amount of 219.00
bill from Running Brook Farms, fertilizer & seed for fall
application, in the amount of 2209.60
bill from recording secretary Dawn Mooney, in the amount of 46.62
bill from Environmental Labs, for Sheldon Park water testing,
in the amount of 127.50
second bill from Environmental Labs, for Sheldon Park
water testing, in the amount of 152.50
*A motion was made by Bill Silas and seconded by Rob Grasso to authorize payment of the above bills. Motion passed unanimously.
An additional bill was presented from Killingworth True Value for a pressure gauge and switch in the amount of $ 34.00. It was decided to hold payment of this bill until further information was received from Walter Adametz.
c. The following applications were received:
- Application from KYL for the use of Bethke field Monday thru Friday, 4:30 - 6:30 PM, from 8/24/09 to 10/30/09, for practices, and the use of Rocco field Monday thru Friday 4:30 - 6:30 PM and Saturday 9/12, 9/19, 9/26, 10/3, 10/17, & 10/24/09, 9:00 AM – 4:00 PM, for practices and games.
*A motion was made by Bill Silas and seconded by Susan Dean to approve the application received from KYL for the use of Bethke field, Monday thru Friday, 4:30 - 6:30 PM, from 8/24/09 to 10/30/09, for practices, and the use of Rocco field Monday thru Friday 4:30 - 6:30 PM and Saturday 9/12, 9/19, 9/26, 10/3, 10/17, & 10/24/09, 9:00 AM – 4:00 PM, for practices and games. Motion passed unanimously.
- Application from KYL for the use of upper Sheldon Park for practices and games, any 2 weekdays 4:30 to 6:30 PM from 8/24/09 to 10/30/09.
- Application from HK Rec. for the use of upper Sheldon Park for HK Youth Soccer and HK Travel Soccer, Monday thru Friday 4:30 PM to dark and Saturday 8:00 AM to 5:30 PM 8/17/09 to 11/07/09.
*A motion was made by Susan Dean and seconded by Bill Silas to approve the 2 applications received from KYL for the use of upper Sheldon Park for practices and games, any 2 weekdays, from 8/24/09 to 10/30/09, and HK Rec. for the use of upper Sheldon Park for HK Youth Soccer and HK Travel Soccer Monday thru Saturday, 8/17/09 to 11/07/09 with the exact times and dates of use to be coordinated between the two organizations. Motion passed unanimously.
6. Treasurer’s Report - Treasurer Bill Silas reported had not received an updated statement from the Town’s Finance Director.
7. Old Business
a. Parks and Field Maintenance/Evaluations
• Sheldon Park – The commission decided to postpone discussion of the renovation design until a future meeting. Dan noted that the spring animal was still broken and Bill stated he would investigate it.
• Rocco – nothing to discuss.
• Bethke – Bill noted that the gate and signs have been ordered.
b. Wettish Property Development
- Construction - Glenn reported that the construction entrance is now open. Glenn stated that his primary concern at this time is the drainage toward the Palms’ property. He stated that he visited the property to see for himself, noting that the Palms’ house is directly across the street from the park and the proposed drainage pipe empties onto their property toward the house. Glenn suggested it would be in everyone’s best interest to move the drainage outlet to the side to empty into a swale away from the Palms’ house. Glenn stated his belief that this would not cause any problem. The commission then discussed other adjacent properties to ensure there would be no negative impact and Glenn noted that the cost to make this adjustment should be minimal.
*A motion was made by Glenn Johnson and seconded by Susan Dean to allow Glenn to issue a change order and get cost implications to modify the drainage outlet structure on the Wettish property to alleviate the water flow onto the Palms’ property and instead direct the flow away from their property. Motion passed unanimously.
Glenn further discussed the possible need for additional excavation, gravel and geo-textile fabric for the road ways and parking area. He noted that the cost could be between $40,000 and $60,000. The commission then expressed concern that this cost could equal the contingency.
*A motion was made by Glenn Johnson and seconded by Susan Dean to authorize Glenn to obtain a cost for the extra gravel, excavation and geo-textile fabric that may be necessary for the Wettish project roadway and parking areas. Motion passed unanimously.
Glenn and Eric advised the commission that the area had been sprayed and tree cutting was beginning. Dan asked if the commission could get a time-table from Venuti Enterprises to establish a payment schedule to coincide with the work as it progresses. Glenn noted that he provided a standard Excel spreadsheet to simplify the process. Dan stated the State informed him they need only the list of bidders and bid amounts. Dan requested the recording secretary prepare a Bid Tabulation table, and further noted he would like a publicity photo taken of the Selectmen with shovels in hand in front of the STEAP Grant sign for the press.
- Irrigation – It was noted the low bid for irrigation was $38K. Eric showed the irrigation contractor’s plan for the project and voiced a concern that the water coverage may not be equal throughout the area, noting specifically that the edges of the fields may not receive equal coverage. Dan added that since the edges of the fields get the most foot traffic and therefore the most wear and tear, it is imperative that they receive equal water coverage. Discussion followed. The contractor was able to quote a lower cost by reducing the number of heads and controllers and Eric would like the contractor to demonstrate equal coverage, perhaps with more zones or adjusted timing. Also, discussion followed regarding drainage and options to avoid wet areas and dry areas. Eric suggested that these issues be addressed with the irrigation contractor prior to signing the contract. He believes that he can work these issues out with the contractor, has left him a message but the manager is on vacation until later in the week. Eric will report back.
- Phase II – Eric would like to start the test holes for Phase II, and a discussion of funding followed.
*A motion was made by Bill Silas and seconded by Susan Dean to authorize Eric Auer to discuss digging the Wettish Project Phase II test holes with the Town. Motion passed unanimously.
8. New Business – no new business was presented.
The commission discussed the 2009 meeting schedule, noting that the regularly scheduled Thursday meetings were no longer necessary since the Wettish project had been approved by the town, contract awarded and construction had begun.
*A motion was made by Glenn Johnson and seconded by Bill Silas to cancel the Park & Recreation Commission’s Regular Meetings scheduled for the third Thursday of each month for the remainder of 2009, beginning with July 16. The Monday meetings will remain unchanged. Motion passed unanimously.
9. Adjournment
*A motion was made by Glenn Johnson and seconded by Bill Silas to adjourn the meeting at 8:55 PM. Motion passed unanimously.
Regular Meeting July 13, 2009
1. Call to order
The Killingworth Park and Recreation Commission held a Regular Meeting on Monday, July 13, 2009, at 7:30 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.
Present: Dan Colonia
Susan Dean
Rob Grasso
Glenn Johnson
Bill Silas (arrived at 7:55 PM)
Absent: John Machold
Scot Thomas
Chairman Dan Colonia called the meeting to order at 7:40 PM.
2. Pledge of Allegiance – The Pledge of Allegiance was recited.
3. Minutes of:
- Regular Meeting held June 8, 2009
*A motion was made by Susan Dean and seconded by Glenn Johnson to accept the minutes of the June 8, 2009 Regular Meeting as written. Motion passed unanimously.
It was noted by the commission that since there was not a present quorum at the June 12, 2009 irrigation bid opening session and no motions were made then no minutes need be filed.
4. Visitors: Eric Auer, Wetttish Property Development advisor
5. Communications, Bills and Applications
a. No communications were presented.
b. The following bills were received:
Bill from American Carting, 6/10, in the amount of $ 75.00
second bill from American Carting, 7/2, in the amount of 75.00
bill from CL&P, in the amount of 45.34
second bill from CL&P, in the amount of 40.22
third bill from CL&P, in the amount of 39.89
bill from Anthony Carri, for June, in the amount of 270.00
bill from Thomas Keegan & Sons, in the amount of 1803.36
bill from Olson Sanitation, for June, in the amount of 219.00
bill from Running Brook Farms, fertilizer & seed for fall
application, in the amount of 2209.60
bill from recording secretary Dawn Mooney, in the amount of 46.62
bill from Environmental Labs, for Sheldon Park water testing,
in the amount of 127.50
second bill from Environmental Labs, for Sheldon Park
water testing, in the amount of 152.50
*A motion was made by Bill Silas and seconded by Rob Grasso to authorize payment of the above bills. Motion passed unanimously.
An additional bill was presented from Killingworth True Value for a pressure gauge and switch in the amount of $ 34.00. It was decided to hold payment of this bill until further information was received from Walter Adametz.
c. The following applications were received:
- Application from KYL for the use of Bethke field Monday thru Friday, 4:30 - 6:30 PM, from 8/24/09 to 10/30/09, for practices, and the use of Rocco field Monday thru Friday 4:30 - 6:30 PM and Saturday 9/12, 9/19, 9/26, 10/3, 10/17, & 10/24/09, 9:00 AM – 4:00 PM, for practices and games.
*A motion was made by Bill Silas and seconded by Susan Dean to approve the application received from KYL for the use of Bethke field, Monday thru Friday, 4:30 - 6:30 PM, from 8/24/09 to 10/30/09, for practices, and the use of Rocco field Monday thru Friday 4:30 - 6:30 PM and Saturday 9/12, 9/19, 9/26, 10/3, 10/17, & 10/24/09, 9:00 AM – 4:00 PM, for practices and games. Motion passed unanimously.
- Application from KYL for the use of upper Sheldon Park for practices and games, any 2 weekdays 4:30 to 6:30 PM from 8/24/09 to 10/30/09.
- Application from HK Rec. for the use of upper Sheldon Park for HK Youth Soccer and HK Travel Soccer, Monday thru Friday 4:30 PM to dark and Saturday 8:00 AM to 5:30 PM 8/17/09 to 11/07/09.
*A motion was made by Susan Dean and seconded by Bill Silas to approve the 2 applications received from KYL for the use of upper Sheldon Park for practices and games, any 2 weekdays, from 8/24/09 to 10/30/09, and HK Rec. for the use of upper Sheldon Park for HK Youth Soccer and HK Travel Soccer Monday thru Saturday, 8/17/09 to 11/07/09 with the exact times and dates of use to be coordinated between the two organizations. Motion passed unanimously.
6. Treasurer’s Report - Treasurer Bill Silas reported had not received an updated statement from the Town’s Finance Director.
7. Old Business
a. Parks and Field Maintenance/Evaluations
• Sheldon Park – The commission decided to postpone discussion of the renovation design until a future meeting. Dan noted that the spring animal was still broken and Bill stated he would investigate it.
• Rocco – nothing to discuss.
• Bethke – Bill noted that the gate and signs have been ordered.
b. Wettish Property Development
- Construction - Glenn reported that the construction entrance is now open. Glenn stated that his primary concern at this time is the drainage toward the Palms’ property. He stated that he visited the property to see for himself, noting that the Palms’ house is directly across the street from the park and the proposed drainage pipe empties onto their property toward the house. Glenn suggested it would be in everyone’s best interest to move the drainage outlet to the side to empty into a swale away from the Palms’ house. Glenn stated his belief that this would not cause any problem. The commission then discussed other adjacent properties to ensure there would be no negative impact and Glenn noted that the cost to make this adjustment should be minimal.
*A motion was made by Glenn Johnson and seconded by Susan Dean to allow Glenn to issue a change order and get cost implications to modify the drainage outlet structure on the Wettish property to alleviate the water flow onto the Palms’ property and instead direct the flow away from their property. Motion passed unanimously.
Glenn further discussed the possible need for additional excavation, gravel and geo-textile fabric for the road ways and parking area. He noted that the cost could be between $40,000 and $60,000. The commission then expressed concern that this cost could equal the contingency.
*A motion was made by Glenn Johnson and seconded by Susan Dean to authorize Glenn to obtain a cost for the extra gravel, excavation and geo-textile fabric that may be necessary for the Wettish project roadway and parking areas. Motion passed unanimously.
Glenn and Eric advised the commission that the area had been sprayed and tree cutting was beginning. Dan asked if the commission could get a time-table from Venuti Enterprises to establish a payment schedule to coincide with the work as it progresses. Glenn noted that he provided a standard Excel spreadsheet to simplify the process. Dan stated the State informed him they need only the list of bidders and bid amounts. Dan requested the recording secretary prepare a Bid Tabulation table, and further noted he would like a publicity photo taken of the Selectmen with shovels in hand in front of the STEAP Grant sign for the press.
- Irrigation – It was noted the low bid for irrigation was $38K. Eric showed the irrigation contractor’s plan for the project and voiced a concern that the water coverage may not be equal throughout the area, noting specifically that the edges of the fields may not receive equal coverage. Dan added that since the edges of the fields get the most foot traffic and therefore the most wear and tear, it is imperative that they receive equal water coverage. Discussion followed. The contractor was able to quote a lower cost by reducing the number of heads and controllers and Eric would like the contractor to demonstrate equal coverage, perhaps with more zones or adjusted timing. Also, discussion followed regarding drainage and options to avoid wet areas and dry areas. Eric suggested that these issues be addressed with the irrigation contractor prior to signing the contract. He believes that he can work these issues out with the contractor, has left him a message but the manager is on vacation until later in the week. Eric will report back.
- Phase II – Eric would like to start the test holes for Phase II, and a discussion of funding followed.
*A motion was made by Bill Silas and seconded by Susan Dean to authorize Eric Auer to discuss digging the Wettish Project Phase II test holes with the Town. Motion passed unanimously.
8. New Business – no new business was presented.
The commission discussed the 2009 meeting schedule, noting that the regularly scheduled Thursday meetings were no longer necessary since the Wettish project had been approved by the town, contract awarded and construction had begun.
*A motion was made by Glenn Johnson and seconded by Bill Silas to cancel the Park & Recreation Commission’s Regular Meetings scheduled for the third Thursday of each month for the remainder of 2009, beginning with July 16. The Monday meetings will remain unchanged. Motion passed unanimously.
9. Adjournment
*A motion was made by Glenn Johnson and seconded by Bill Silas to adjourn the meeting at 8:55 PM. Motion passed unanimously.
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