Special Meeting June 12, 2009

Killingworth Park and Recreation Commission
Special Meeting June 12, 2009

1. Call to order
The Killingworth Park and Recreation Commission held a Special Meeting on Friday, June 12, 2009, at 4:00 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.
Present: Dan Colonia
Susan Dean
Glenn Johnson
Absent: John Machold
Bill Silas
Rob Grasso
Scot Thomas
Visitors: Richard Cabral, Killingworth First Selectman
Eric Auer, Wetttish Property Development advisor
Representatives of four irrigation contractors
Chairman Dan Colonia called the meeting to order at 4:02 PM.


2. Pledge of Allegiance – The Pledge of Allegiance was recited.


3. Opening bids for Wettish Property Irrigation
Five bids for irrigation at the Wettish property were opened, as follows:
1. Anderson Turf Irrigation Inc. (not in attendance)
Base bid $ 68,922.00
Deduct Alt. $ 20,611.00
No DAS pre-qualification, no bid bond
2. Winterberry Irrigation, LLC (in attendance)
Base bid $ 39,243.50
Deduct Alt. $ 8,540.00
No DAS pre-qualification, bid bond included
3. Fournier Irrigation (in attendance)
Base bid $ 69,879.00
Deduct Alt. $ 15,540.00
No DAS pre-qualification, bid bond included
4. Executive Landscaping Inc. (in attendance)
Base bid $ 66,200.00
Deduct Alt. $ 22,200.00
No DAS pre-qualification, bid bond included
5. National Lawn Sprinkler (in attendance)
Base bid $ 69,350.00
Deduct Alt. $ 19,000.00
No DAS pre-qualification, bid bond included
(See attachment for addresses)
Dan noted that the apparent low bidder is Winterberry Irrigation LLC, of Southington. Discussion then followed between the commission and the bidders’ representatives regarding DAS prequalification, and Glenn noted that this prequalification is a stipulation of the STEAP Grant and not the Town itself. Dan also clarified that DAS prequalification is required at the time of the bid, and therefore cannot be obtained at a later time.
The commission informed the attendees that the next step will be to contact each bidder to provide DAS prequalification information.


9. Adjournment
Glenn thanked everyone for their attendance.
*A motion was made by Glenn Johnson and seconded by Susan Dean to adjourn the meeting at 4:27 PM. Motion passed unanimously.

Regular Meeting June 8, 2009

Killingworth Park and Recreation Commission
Regular Meeting June 8, 2009


1. Call to order
The Killingworth Park and Recreation Commission held a Regular Meeting on Monday, June 8, 2009, at 7:42 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.

Present: Dan Colonia
Susan Dean
Glenn Johnson (arrived at 8:14 PM)
John Machold
Rob Grasso
Absent: Bill Silas
Scot Thomas

Chairman Dan Colonia called the meeting to order at 7:42 PM.


2. Pledge of Allegiance – The Pledge of Allegiance was recited.


3. Minutes of:
- Regular Meeting held May 11, 2009
*A motion was made by Susan Dean and seconded by John Machold to accept the minutes of the May 11, 2009 Regular Meeting as written. Motion passed unanimously.


4. Visitors: Richard Otto, Wetttish Property Development advisor


5. Communications, Bills and Applications
a. Dan presented communications received on the table for review.
b. The following bills were received:
Killingworth Garage $94.60
Dawn R. Mooney (recording sec.) 51.76
Anthony Carri (May) 279.00
Olson Sanitation (May) 219.00
CL&P 38.81
CL&P 39.99
CL&P 39.74
*A motion was made by Susan Dean and seconded by Rob Grasso to approve payment of the above bills. Motion passed unanimously.
Dan stated that Bill Silas had requested that the commission approve $725 to $1000 to weed-whack and clear fences of all brush at the three fields. Discussion followed regarding prior maintenance at Bethke Field and the break-down of the estimated costs.
*A motion was made by Susan Dean and seconded by John Machold to approve up to $1000.00 to weed-whack and clear fences of all brush at the Town’s three fields. Motion passed unanimously.
c. The following applications were received:
- Application from HK Soccer Club for the use of Sheldon Park 5:30 - 7:30 PM on Mondays from 6/29/09 to 7/20/09 for first and second grade soccer skills.
Discussion followed regarding minimal field availability on Monday nights and it was decided that Tuesday nights would better accommodate the club’s needs.
*A motion was made by Bill Silas and seconded by Scot Thomas to approve the application received from HK Soccer Club for the use of Sheldon Park 5:30 - 7:30 AM on Tuesdays (instead of Mondays as originally requested) from 6/29/09 to 7/20/09 for first and second grade soccer skills. Motion passed unanimously.
- Application from HKHS Boys and Girls Soccer Teams for the use of Sheldon Park nightly (8 boys’ games on Tuesdays/Thursdays and 10 girls’ games on Mondays/Wednesdays) from 6/15/09 to 8/21/09 for Summer Soccer League.
*A motion was made by John Machold and seconded by Susan Dean to approve the application received from HKHS Boys’ and Girls’ Soccer Teams for the use of Sheldon Park nightly (8 boys’ games on Tuesdays/Thursdays and 10 girls’ games on Mondays/Wednesdays) from 6/15/09 to 8/21/09 for Summer Soccer League. Motion passed unanimously.


6. Treasurer’s Report - Treasurer Bill Silas was not present.


7. Old Business
a. Parks and Field Maintenance/Evaluations
• Sheldon Park – Dan noted that the spring animal was not repaired and stated he would call Walter. John asked if the concrete by third base had been removed yet and noted that he would check on it.
• Rocco – nothing to discuss.
• Bethke – nothing to discuss.
b. Wettish Property Development
Dan presented an invoice for $409.10 received from Joseph Merritt & Company for 20 copies of the irrigation documents/bid papers. He noted that 3 copies had been picked up when he last checked, but Glenn had indicated there were 6 or 7 interested parties.
*A motion was made by Susan Dean and seconded by John Machold to approve payment of $409.10 to Joseph Merritt & Company for 20 copies of the irrigation documents/bid papers. Motion passed unanimously.


Dan stated that he is attending tomorrow’s Board of Finance meeting to present the Wettish project plans, noting that the Board of Selectmen has already approved up to $975,000. He further noted that he does not expect any problems gaining Board of Finance approval, which would allow the Special Town Meeting to be scheduled for next week. The hope is for construction to begin early in July. Dick questioned the source of the irrigation figures used in the presentation, and Dan noted the numbers are an estimate by Bisco. Discussion followed regarding the bid opening scheduled for 4:00 PM on Friday, June 12, and next week’s tentative Special Town Meeting.
Dan also discussed an invoice received from Weston & Sampson in the amount of $1408.60. The original Weston & Sampson contract included 10 copies of the construction bidding documents. This invoice is for the additional 15 copies that the commission requested ($808.60), as well as 4 hours of Richard Boston’s time to attend the bid opening meeting ($600.00).
*A motion was made by Susan Dean and seconded by John Machold to approve payment of $1408.60 to Weston & Sampson for 15 copies of the construction bidding documents ($808.60), and 4 hours of Richard Boston’s time to attend the bid opening meeting ($600.00). Motion passed unanimously.
Dick questioned which budget this money will come from, and Dan explained that it will come from the Wettish development budget which has approximately $34,000 remaining.


8. New Business – no new business was presented.


9. Adjournment
*A motion was made by John Machold and seconded by Glenn Johnson to adjourn the meeting at 8:20 PM. Motion passed unanimously.