Town of Killingworth Park and Recreation Commission

Park and Recreation Commission Meeting Schedule

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Town of Killingworth
Park and Recreation Commission
323 Route 81
Killingworth, CT 06419

2008 Meeting Schedule

The Killingworth Park and Recreation Commission will hold monthly meetings on the second Monday of each month at 7:30 PM in the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut, unless otherwise noted.

January 14, 2008
February 11, 2008
March 10, 2008
April 14, 2008
May 12, 2008
June 9, 2008
July 14, 2008
August 11, 2008
September 8, 2008
October 6, 2008 (first Monday due to Columbus day)
November 10, 2008
December 8, 2008
January 12, 2009

Wettish Property Development Advisory Sub-Committee Meeting Schedule

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Town of Killingworth
Park and Recreation Commission
Wettish Property Development Advisory Sub-Committee
323 Route 81
Killingworth, CT 06419

2008 Meeting Schedule

The Killingworth Park and Recreation Wettish Property Development Advisory Sub-Committee will hold monthly meetings on the second Wednesday of each month at 7.30 PM in the Killingworth Town Office Building, 323 Route 81, Killingworth, CT, unless otherwise noted.

January 9, 2008
February 13, 2008
March 12, 2008
April 9, 2008
May 14, 2008
June 11, 2008
July 9, 2008
August 13, 2008
September 10, 2008
October 8, 2008
November 12, 2008
December 10, 2008

Respectively submitted
Christopher Kelly. Chair

Wettish Property Development Advisory Sub-Committee December 12, 2007

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Killingworth Park and Recreation Commission
Wettish Property Development Advisory Sub-Committee.

Minutes from the Regular Meeting on Wednesday December 12th, 2007
Location: Town Office Building Meeting room, Rte 81, Killingworth

1. Call to order
The WPDA Sub-Committee’s regular meeting was called to order at 7.38 pm.

Present: Chris Kelly Chair, Eric Auer, Hilary Kumnick, Richard Otto, David Gross, Terry Nixon,
Dan Colonia [arrived 8.05]

Visitor: First Selectman Richard J.Cabral.

Minutes of motions voted on and passed at the WPDA Sub-Committee November 7th, 2007 Special meeting

1. * A motion was made by Hilary and seconded by Eric to accept the minutes of the special meeting November 7 th, 2007 as written. Motion passed.

2. *A motion was made by Hilary and seconded by Eric to pay the Weston & Sampson final bill for the Task 1 design, in the amount of $1600.00. Motion passed.

Regular Meeting December 10, 2007

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Killingworth Park and Recreation Commission
Regular Meeting December 10, 2007

1. Call to order
The Killingworth Park and Recreation Commission held its regular meeting on Monday, December 10, 2007 at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.

Present: Dan Colonia
Shelly Cumpstone
Chris Kelly
Susan Dean

Absent: Susan Otto
Bill Silas
John Machold

Chairman Colonia called the meeting to order at 7:40 PM.

2. Minutes of
a.) Regular meeting held November 5, 2007
Chris Kelly noted that the following change should be made:
In section 6a the sentence “Chris noted that the Wettish property will have lots of maintenance calls” should read “Chris noted that the Wettish property will have lots of maintenance costs”.
*A motion was made by Susan and seconded by Chris to accept the minutes of November 5, 2007 with the above noted change. Motion passed.

There was a discussion on why the Park and Recreation Commission is not listed as a commission on the Killingworth Today website. Chris Kelly had called Peg Scofield from Killingworth Today to find out. Peg told Chris that it is because the minutes from the meetings are not forwarded to her each month. Chris noted that he did send the advisory group minutes to Peg, but that they had not yet been posted. The advisory group would be listed as a sub-committee.
*A motion was made by Shelly and seconded by Susan to post the minutes from the Park and Recreation Commission meetings on Killingworth Today after they are approved. Motion passed.

3. Visitors
There were no visitors.

4. Communitcations, Bills, and Applications
a.) bills
The following bills were received:
A bill in the amount of $43.54 was received from Michele Nuhn for the minutes of 11/05/07.

A bill in the amount of $1,600.00 was received from Weston and Sampson.

A bill was received from American Carting in the amount of $75.00.

A bill was received from the Killingworth Garage in the amount of $74.51 for gas.

A bill in the amount of $45.00 was received from New England Power Equipment for ball joints for the tractor.

A bill was received from Anthony Carri in the amount of $279.00 for gatekeeper services.

A bill was received from Olsen Sanitation in the amount of $592.50 for October and November.

A bill in the amount of $26.11 was received from CL & P.

A bill in the amount of $25.16 was received from CL & P.

A bill in the amount of $24.85 was received from CL & P.
Shelly noted that one of the flashing lights at Irene Sheldon Park is not working.

*A motion was made by Chris and seconded by Shelly to approve all ten of the above noted bills. Motion passed.

The following bills were also received:

A bill was received in the amount of $152.50 from Environmental Consulting Labs. It was noted that no results have been received yet. This needs to be looked into further before approval.

A bill was received from Big A Auto Parts for a bearing. This bill needs to be looked into further. Dan will talk to Gina to find out more about this bill.

A bill in the amount of $782.00 was received from Killingworth True Value Hardware for a bumper guard, a v-belt, and a frame for a 970 rider. There was a discussion on why such parts were needed. Shelly noted that maintenance like this should be approved by the Park and Recreation Commission prior to the purchasing of parts. Dan will talk to Gina to find out more about this bill.

b.) communications
A resignation letter was received from Shelly Cumpstone dated December 10, 2007. A copy of the letter is attached to the minutes. Dan noted that Shelly has done a lot of work for the Park and Recreation Commission and the Town Of Killingworth. She will be missed.
Dan noted that a new secretary will be needed.
Susan Dean noted that Shelly is an “amazing lady” and will be greatly missed on the Park and Recreation Commission.
*A motion was made by Shelly and seconded by Chris to appoint Susan Dean as the secretary for the Park and Recreation Commission. Motion passed.

5. Treasurer’s Report
No treasurer’s report was given at this time.
Dan noted that he needs to complete an annual report as well as a budget request by January 10, 2008.
The budget worksheet was reviewed and discussed by the members. A copy of the budget worksheet it attached to the minutes.
Dan noted that there was an item added to the budget titled “Wettish Property Purchase and Development” with a dollar amount of $122,743.00. Dan added that this money could have been used if it had already been appropriated rather than the committee going before the Board of Selectmen recently to ask for the $60,000.
It was noted that the current year’s gasoline amount is high and might go over budget. Equipment maintenance also has large amounts for the last three years. Dan would like to find out why the numbers for equipment maintenance are so high.

6. Old Business
a.) Parks and Field Maintenance
Irene Sheldon Park
The fencing has not been done yet.

A survey needs to be done at Irene Sheldon Park. Dan noted that the Park and Recreation Commission needs to talk to a lawyer to find out what the boundaries are. Dan thinks a letter should be drafted to Richard Cabral. Chris noted he would like to talk to the surveyor who did the work on this in the past to find out what has been done so far. Shelly noted that a map from the surveyor was given to the Building Department. It was not complete but has the survey information on it. Chris will look into this further. Dan would like this to be done so that engineering work can be done at Irene Sheldon Park. Chris will write a letter to the Selectman informing them that legal work needs to be done. Chris will also contact the surveyor to find out what has been done. Dan noted that a 2 foot contour map should be done.

Bethke Community Field
Chris noted that the Vice President of the Killingworth Youth League noted that he had pulled a piece of wire cable out of the ground at the third base line on Bethke.

b.) Wettish Property Development
Dan noted that both the former and the current Board of Selectmen are pro-fields. He noted that the Board of Finance is also pro-fields. But, when budgetary costs came out as $1.6 million they wondered how it would be done and where the money will come from. Dan noted that the Park and Recreation Commission was told to get an independent engineering firm to come up with a number. He noted that the independent engineering firm came up with the $1.6 million. Susan noted she is supportive of the fields but that in the last two weeks she has had people come up to her and yell at her about the Wettish Property. People are asking her how the numbers went from $750,000 to $1.6 million. People are telling her that this will not get passed. Susan noted that she hasn’t heard anything positive lately. She is concerned that the plan will be voted down at a town meeting. Shelly pointed out that the Bosco plan was $5.5 million and lost by only 75 votes. She can’t see why $1.6 million would not get passed. Shelly noted that she felt the article on Killingworth Today seemed negative. Dan noted that wrote a letter to Killingworth Today to help explain how the figure went to $1.6 million.

The Board of Selectmen approved $60,000 to do task 2 and task 3 designs. Since then the Park and Recreation Commission has learned that $122,000 is available to do those designs because it is being appropriated into the 2007/2008 budget. Shelly noted that this was an item on the agenda for the Town Meeting scheduled for Demcember 13, 2007.

Dan told the group that the Chris attended the Plannng and Zoning meeting as well as the Inland Wetlands Commission meeting on behalf of the Wettish Property Development Advisory Sub-committee. Inland Wetlands noted that everything in the plan for the Wettish plan was outside the 100 foot protection area of the wetlands and therefore they did not see any need for Wetlands permits. A copy of Chris’s notes from the Inland Wetlands meeting is attached to the minutes. A copy of the notes from the Planning and Zoning meeting is attached to the minutes as well. It was noted that the group was advised to keep the master plan for the project simplified, showing different zones and what can be done with those zones.

Chris discussed the minutes from the Wettish Property Development Advisory Sub-Committee. A copy of the minutes from the sub-committee is attached. Dan noted that the original figure of $750,000 for Wettish was done two years ago. Chris pointed out that the STEAP Grant having strict state conditions on it will inflate the numbers as well. Chris also noted that the sub-committee approved the $6,400.00 bill from Weston and Sampson.

Dan noted that an email was received from a member of the Planning and Zoning Commission with questions pertaining to the Wettish Property. Some of the questions were:
Why are they removing existing stone walls?
Why is there no parking for horse trailers?
What does the plan offer to the non ball playing children in this town?
What does it offer under age children?
What does it have for Winter sports?
What does it offer over-age non ball playing adults?
Dan would like to send the Planning and Zoning Commission a copy of the Park and Recreation Commission’s master plan for all of the parks. Dan noted that the Park and Recreation Commission is not “narrow minded”. But that they were advised to keep things simple at this point. Dan would also like to send them a list of items that can be done on the property in the future such as hiking trails. Dan noted that the commission is concentrating on fields now because that is what is most urgent.
There was a discussion on the stone walls at the Wettish Property. Chris noted that he will take some photos of the walls. Chris noted that it is currently being looked into moving one stone wall to a different location on the property. The cost of moving stone walls will also be looked into as well as possibly getting volunteers to help with stone wall work.

7. New Business
a.) Annual Report
The annual report was discussed as noted above.

b.) Killingworth Community Gardens
Dan informed the group that there is a new website for the Killingworth Community Gardens. The website is www.kwgardens.org. The website contains the information and rules about the gardens. The application is also available on the website. Dan asked the members to go to the website and review the rules, application, and waiver. This will be discussed in further detail at the next meeting. Chris noted that the Bosco property used to be a turkey farm in the past. Shelly noted that the building on the property could be a hazard. A letter needs to be written to the Selectmen. This has not been done yet. Susan Dean will write a letter to the Board of Selectman telling them that the Park and Recreation Commission is willing to manage the Killingworth Community Gardens. Dan noted that Peg Scofield is taking care of getting all the necessary permits and getting the project ready. The Park and Recreation Commission will only be managing it.

8. Adjournment
*A motion was made by Susan and seconded by Shelly to adjourn the meeting at 9:23 PM.
Motion passed.

The next meeting will be held on Monday, January 12, 2008.

WPDASC - 11-07-2007

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Killingworth Park and Recreation Commission
Wettish Property Development Advisory Sub-Committee.

Minutes from Special Meeting on Wednesday November 7th, 2007
Location: Town Office Building Meeting Room, Rte 81, Killingworth

Present: Chris Kelly Chair, Eric Auer, Terry Nixon, Richard Otto, Hilary Kumnick.
Dan Colonia, David Gross

Meeting was called to order at 7:32 pm.

Visitor: First Selectman Marty Klein.

Minutes of the WPDA Sub-Committee’s October 10th, 2007 meeting were approved.

Weston & Sampson’s final draft schematic design plan [alternative 4] was reviewed and accepted by the members of the advisory group. The preliminary construction estimate for this plan is $1,679,286 [ see attached ] The budget figure includes an extra 2 inches of top soil for the fields as requested by Chris Kelly and Eric Auer, as opposed to the other three alternate budget figures.
The sub-committee agreed that Chris should request W&S to incorporate this layout into the zoning plan and that he should ask W&S for full size prints of the zoning plan and the alternate 4 plan. These will be used for presentations to the BOS, BOF, I&W and P&Z.

Dick Otto asked if thought had been given to a phased construction approach should we have to reduce the initial construction figure. Dan indicated that the KP&RC did not want to follow that option as they would rather, at this stage, bring the full construction cost of $1.7million to the BOS. Chris stated that he had discussed the phased approach with W&S already and that they had indicated that to build just the two large fields, which could be used also with a 3 small fields overlay, the cost would be approx. $1million.

There was discussion on the schedule of design and construction. All agreed that a late spring for ground breaking was still feasible depending on getting the town approvals.

A discussion took place on other means of funding, LOCIP and, STEAP grants. It was agreed that we first need to bring the plan and budget estimate to the town boards for approval and ask for the next appropriation to get the design complete. Chris will contact W&S to get their proposal for the next phase of design. Chris and Dan will contact the chairpersons of the town boards and committees to schedule informal presentations on the plan and budget ASAP.

First Selectman Marty Klein offered town services for screening the topsoil for the project. There was a short discussion on how the sub-committee might look at ways of reducing the overall construction budget figures by using town volunteers for supervision or the potential for the town paying directly for portions of the project rather than having those portions paid from the STEAP Grant. These issues will be revisited in the next meeting after we get some direction from the BOS and BOF.

Tasks assigned

Chris will request the documentation from W&S.
Chris & Dan will contact the boards and committees to schedules the informal presentations.

An invoice was received, in the amount of $6400.00, from Weston & Sampson for 80% completion of their contract for Task 1 Wettish design.
A motion was made by David Gross and seconded by Hilary Kumnick to approve the payment of the invoice. Motion Passed.

Sub-Committee members will be notified of the next meeting date via e-mail.

The meeting adjourned at 9.09pm

Respectfully submitted by
Christopher Kelly, Chair

Regular Meeting 11-5-2007

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Killingworth Park and Recreation Commission
Regular Meeting November 5, 2007

1. Call to Order
The Killingworth Park and Recreation Commission held its regular meeting on Monday, November 5, 2007 at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.

Present: Susan Otto
Chris Kelly
John Machold
Susan Dean
Bill Silas

Absent: Dan Colonia
Shelly Cumpstone

Susan Otto called the meeting to order at 7:45 PM.

2. Minutes of
a. Special meeting held October 15, 2007
*A motion was made by Bill and seconded by John to approve the minutes of October 15, 2007. Chris Kelly noted that the following changes should be made to the minutes:
In section 6C the third from last sentence should read “Chris noted that per the town attorney, none of the money from the STEAP grant can be used until they have approval of the full project.” The second to last sentence should read, “The Poison Ivy problem was discussed and Bill volunteered to spray”. At the end of section 6C the following should be added, “Chris brought up a discussion on a reduction of the size of the project and the number of fields in order to reduce costs. Dan noted that he wanted to stay with 5 fields.”
Motion passed with the above noted changes and additions.

3. Visitors
There were no visitors.

4. Communications, Bills, and Applications
a. Applications
There were no applications at this time.

b. Bills
The following bills were received:

A bill in the amount of $24.88 was received from Michele Nuhn for the minutes of October 15, 2007.

A bill in the amount of $25.16 was received from CL & P.
A bill in the amount of $24.85 was received from CL & P.
*A motion was made by Bill and seconded by Susan Dean to approve all 3 of the above noted bills. Motion passed.

5. Treasurer’s Report
Bill Silas gave the Treasurer’s Report. The starting balance on October 1, 2007 was $16,256.58. The total expenditures for October were $1,047.23. This amount included: $270.00 to Anthony Carri, $37.32 to Michele Nuhn, $108.63 for gas, $189.25 to Environmental Consultants, $25.16 to CL & P, $410.00 to Olsen Sanitation, and $6.87 to True Value. The ending balance on October 31, 2007 was $15,209.35. Bill noted that about 24% of the budget has been used.

6. Old Business
a. Parks and Field Maintenance
Susan Dean noted that she had stopped by Bethke Field recently. She noticed that the tubing that the commission had asked the town to pick up was not done yet. She also noted that the benches are there. Susan said there are some ruts behind the pitchers mound. She also noted that someone had recently been toying with the trash can, the top was smashed down and campaign signs were stuffed inside.

Susan Otto noted that she called Walt make sure he had received the list of items that still needs to be completed. Susan was told that Walt was short staffed and they had roads to pave. Walt said there was no time to do any of the items on the list. Walt indicated that nothing from the list would get done until after the election. Susan noted that Walt did assure her that the Kiosks are in the storage area of the town hall.

Chris noted that he was at the town hall recently and spoke to Marty Klein about the to-do list. Marty told Chris that the Park and Recreation Commission would need to get volunteers to do the projects because there is not enough manpower and they are not hiring anyone else. Chris noted that Marty also told him that the Park and Recreation Commission would not be receiving the $19,000.00 from Bethke and they would not be hiring anyone to handle maintenance for the Park and Recreation commission. Chris noted that the Wettish property will have lots of maintenance calls.

Bill noted that Chuck Sherwood from Durham has a landscaping business. Perhaps he can be a subcontractor. Chris noted that when coming up with a price for the development of the Wettish property, they should ask for a five year maintenance plan.

It was noted that nothing has been done recently at Rocco M. Reale Memorial Field. Chris suggested putting topsoil at Rocco M. Reale Memorial Field. Bill noted that the commission should get a quote from Chuck Sherwood. Bill will contact Chuck to arrange this. Chris questioned whether or not 3 quotes were needed. He mentioned that other people have done work for the town. Bill agreed that if there is a substantial amount of work to be done it needs to be put out to bid. Chris noted that equipment could be rented.

b. Wettish Property Development
The last meeting of the Wettish Property Development Advisory group was held on October 10, 2007. A copy of the minutes from that meeting are attached. The next meeting of the advisory group is scheduled for November 7, 2007.

Chris noted that the fourth plan was received from Weston and Sampson. A copy of the draft entitled Alternative 4 Wettish Property is attached. Chris noted that in draft four the total construction estimate is $1.33 million. With contingencies added it would be $1.6 million and with engineering costs added it would be 1.7 million. Chris noted that the per cost field is still high because of drainage issues. Bill noted that perhaps a dry well should be considered. Chris stated that the Advisory group will go through the numbers at the next meeting. Chris also added that increased fuel costs affect the construction costs. Chris would like to come up with a figure at the next advisory meeting to bring to a town meeting. Bill noted that it is better to have a higher request and have extra money to give back to the town than to not have enough money to complete the project. John agreed that they shouldn’t come up short. If there was extra money it could go towards other fields. Bill noted that it could be presented to the town at the full dollar amount and indicate that the figure could be lower if volunteers come forward or if more grant money is received.

Chris noted that Hebron started a project and then applied for another STEAP grant while the project was in progress.

Susan Dean asked Chris if she was correct in remembering him saying that in order to get another grant you need to show that money from the current grant is being used.
Chris noted that when he started chairing the subcommittee Robert Aft was on the subcommittee as well. Robert had mentioned a field study group from the past that had done a report on the number of fields needed for the town. Chris has obtained a copy of the study. The study was based on projected needs for 2005, 2007, 2011, and 2014, but did not include the middle school fields. Bill noted that the field study results were discussed at the August 14, 2000 meeting of the Park and Recreation Commission. Chris stated that many of the teams listed in the field study report are “HK” teams. Chris said that Frank Sparks indicated that they may be using the Middle School Fields now. Chris recommended that the results from the field study be reviewed by the Park and Recreation Commission and updated. Bill noted that a breakdown of numbers of kids for each sport should be found. Susan Otto asked how soon this should be done. Chris feels this should be done soon. John asked Chris why he was so apprehensive about putting in 5 fields. John noted that all of the First Selectman candidates have been promising to “complete Wettish”. John doesn’t understand why Chris seems so apprehensive. Chris answered that when people ask at a town meeting, “why do we need that many fields?” he would like to be prepared with an answer. He feels that the Park and Recreation Commission should be prepared with numbers to explain how many fields are needed and why that certain number of fields is needed.

Chris noted that he would like to break ground at Wettish in the Spring. Chris feels that the Middle School fields should be taken into consideration when determining how many fields are needed. Bill disagreed. He does not think the Middle School should be counted as a Killingwoth field as it is an RSD 17 field. He added that Killingworth has no Soccer fields currently. Chris believes that “HK” players will shift to the Middle School. John feels that other players might come into play such as football, lacrosse, or field hockey. Bill noted that the school fields do not belong to the town. John agreed that RSD 17 fields are not usually available for use by the Park and Recreation Commission. Chris disagreed with this. John added that there is no irrigation at the Middle School fields and the fields will suffer with too much use. Chris doesn’t feel that the numbers in the field study support a plan for 5 fields. Susan Otto and Bill felt that it would be great to have a field that can “rest”. Bill asked if there is a formula for figuring out how many fields are needed based on the number of kids that will be using the fields. Chris stated again that he doesn’t want to go before the town at a town meeting without being able to explain where the numbers are coming from. He feels someone will ask, “where is the basis for what you are saying is needed.” Chris mentioned that the engineering firm asked him why Killingworth needed 5 fields. He added that Marlborough has more kids and has only 2 large fields. Bill noted that the Park and Recreation Commission should do what is best for the Town of Killingworth. Bill asked if a new subcommittee should be formed to figure out numbers and get an updated field study report. Bill volunteered to work on this project and come up with a report. Chris noted again that Weston and Sampson wanted to know why Killingworth needed 5 fields. Susan Otto stated that Weston and Sampson should be designing what the Park and Recreation Commission requests, not questioning them about why they want it. Bill said he will put together a report to show how many fields are needed in Killingworth. Chris added that the subcommittee is trying to come up with ways to reduce costs.

c. Election of Officers
The slate of officers for the Park and Recreation commission is as follows:
Dan Colonia Chairman
Susan Otto Vice Chairman
Shelly Cumpstone Secretary
Bill Silas Treasurer
*A motion was made by Susan Dean and seconded by Bill Silas to elect the officers as listed above. Motion passed.

7. New Business
There was a discussion on the meeting dates for 2008. A list of proposed dates was handed out for members to review.

*A motion was made by Bill and seconded by Susan Dean to approve the meeting dates as listed. Motion passed. A copy of the meeting dates is attached to the minutes.

There was a discussion on having an A-2 survey done for Irene Sheldon Park. Bill asked if a letter should be drafted to have the project go out for bid. He noted that the funds were available for this project. There was a discussion on the boundary lines in question. Bill noted that this might be why the original survey was never closed. Bill noted that Shelly knows who the original surveyor was. This will be discussed in further detail at the next meeting.

Chris noted that his tenure for the committees is up on December 31st. He needs to be reappointed by the Board of Selectman and sworn in again. Bill and John noted that they were also due to be reappointed.

Chris informed the group that he had sent an email suggesting that the Wettish Property be named in honor of Sergeant Jason Lanteri. He noted that he spoke to John Miller and was told that they would be honored to have this done. Susan Dean noted that she had a discussion with Gary Mala and Rick Albrecht about possibly naming the Middle School Auditorium in his honor. It was noted that it is possible that there can be other casualties of soldiers from Killingworth. Bill suggested naming the Wettish Property “Veteran’s Memorial Park” when the project is complete. He noted that a memorial could be erected to honor all the fallen soldiers. Bill added that particular playing fields at the property could also be named in honor of a particular soldier. John agreed that this was a great idea. John noted that something should definitely be done for Sergeant Jason Lanteri but that it was too early to vote on anything.

*A motion was made by Bill to adjourn the meeting at 9:05 PM.
Motion passed.

The next meeting is scheduled for December 10, 2007.

Respectfully submitted,
Michele B. Nuhn

Regular Meeting 10-15-2007

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Killingworth Park and Recreation Commission
Special Meeting October 15, 2007

1. Call to Order
The Killingworth Park and Recreation Commission held a special meeting on Monday, October 15, 2007 at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.

Present: Dan Colonia
Susan Dean
Susan Otto
Chris Kelly
John Machold
Bill Silas

Absent: Shelly Cumpstone

Chairman Colonia called the meeting to order at 8:04 PM.

2. Minutes of
a.) Special meeting held on September 17, 2007.
*A motion was made by Susan Otto and seconded by Chris Kelly to approve the minutes of the special meeting held September 17, 2007. Motion passed with Dean and Silas abstaining.

b.) Special meeting held on September 29, 2007
*A motion was made by Susan Otto and seconded by Chris Kelly to approve the minutes of the special meeting held September 29, 2007. Motion passed with Dean and Silas abstaining.

3. Visitors
Peg Scofield attended the meeting. Peg asked the Park and Recreation Commission if they would consider overseeing the Community Garden Project at the Bosco Property. Peg explained that the Community Garden has been planned on a ½ acre lot behind the house at the Bosco property. She said people would apply for the plots and sign an agreement indicating what can and can not be done at the Community Garden. There would be a small fee for the people to use the plots. There may also be grant money coming in or expenditures going out. Peg thought it would be logical for the Park and Recreation Commission to oversee this project and have it as an item in their budget to keep an accounting of the money coming in and out. Peg explained that she doesn’t want the funds for the garden to come out of the town money but would rather see volunteers and donations. Dan noted that in the Master Plan one of the items discussed is a community garden. He does not see a problem putting the garden under the authority of the Park and Recreation Commission. Dan noted that the Bosco Property does not currently fall under the authority of the Park and Recreation Commission. He would like to make sure that the Board of Selectmen are aware of the Community Garden project and agree to having the project under the authority of the Park and Recreation Commission. Peg noted that she first went to the Town Office Study Committee because they have Bosco on their list. She noted that they were in favor of it but that the Town Office Study Committee is a short term committee. The project would need a standing commission to take the funds in and put it on a budget. Bill noted that perhaps a letter should be drafted to the Board of Selectmen asking that the Community Garden project go under the authority of the Park and Recreation Commission. Then perhaps a sub-committee can be formed for the project. Susan Dean asked how many plots would be included. Peg stated that there are currently 24 plots in the ½ acre lot. The plots are 20 feet by 20 feet. Peg noted that the lot has already been cleared and fenced in. There was a discussion on the keys to the property and perhaps having the gatekeeper open the gates to the Bosco property in the future.

*A motion was made by Bill and seconded by Susan Dean to draft a letter to the Board of Selectmen acknowledging that the Killingworth Park and Recreation Commission is willing to oversee the future “Community Garden” at Bosco if the Board of Selectmen so desire.

There was a discussion on mowing at the property. Peg noted that she wouldn’t want funds for mowing to come out of the Park and Recreation Commission’s budget. She would like to see volunteers. Dan noted that most likely a sub-committee would be formed. Susan Otto asked who would designate what people were on the sub-committee. Dan noted that the Board of Selectmen would need to appoint people to the sub-committee. Motion passed.

4. Applications, Bills, and Communications
There were no applications at this time.

Dan handed out copies of the Board of Selectmen meeting minutes for members to review.

The following bills were presented:

A bill in the amount of $37.32 was received from Michele Nuhn for the minutes of 9/17/07.
A bill was received from the Killingworth Garage in the amount of $108.63
A bill was received from CL & P in the amount of $25.16.
A bill in the amount of $270.00 was received from Anthony Carri for Gatekeeper services.
A bill in the amount of $6.87 was received from True Value for 3 keys made for Jerry Manware.
A bill was received from Environmental Consulting Lab in the amount of $189.25 for water tests done at Irene Sheldon Park.
A bill in the amount of $410.00 was received from Olsen Sanitation.

*A motion was made by Bill and seconded by John to approve all seven of the above noted bills. Motion passed.

5. Treasurer’s Report
Bill Silas gave the Treasurer’s Report. The beginning balance on July 1, 2007 was $19,970.00. The expenditures for the month of July were $158.97, expenditures for August were $1099.23 and the September expenditures were $2,455.22. The total for the three months adds up to $3713.42. This brings the ending balance for September 30, 2007 to $16,256.58.
Bill noted that in the future when repairs are needed, several estimates should be received prior to the repairs being done.

6. Old Business
a.) Parks and Field Maintenance/Evaluations
There was a discussion on the list of items that need to be done. Dan suggested that a copy of the list should be forwarded to Marty and Walt. Susan Otto will do this.
There was a discussion on the kiosks. Susan Otto will check to see if the kiosks are in the town garage.
Dan noted that there is a problem with vole holes at Bethke field. He is afraid someone will get injured from the holes. There was a discussion on how to take care of this. John noted that the girls softball is done using that field at this point in the year, so it would be a good time to fix the problem.
There was a discussion on the fences at Sheldon park.
*A motion was made by Bill and seconded by Susan Otto to spend no more than $4,995.00 to complete the fencing on the east border of Irene Sheldon Park. Motion passed.

*A motion was made by Bill and seconded by Susan Otto to spend no more than $4,000.00 to replace the rusting chain link fence on the front (south) border of Irene Sheldon Park.

b.) Commercial Use of Parks
There was a lengthy discussion on the commercial use of parks. Dan reminded members that the Sassi’s removed their request to set up a hot dog stand at Irene Sheldon Park. After this occurred Dan made phone calls to Marty and Cathy Jefferson to discuss the commercial use of parks in further detail. Dan noted that he was told by Cathy Jefferson that Planning and Zoning are the ones that are allowed to permit people to sell and that Planning and Zoning is not going to allow it. There was a discussion on a letter that Shelly is writing on behalf of the Park and Recreation Commission. The letter states that the only way the Park and Recreation Commission will approve someone setting up a commercial vending cart at one of the parks is if they have gone through the Planning and Zoning Commission, the Fire Commissioner, the health official, the Board of Selectmen, etc. Then once the necessary permits have been issues, the Park and Recreation would consider allowing it. Dan noted that this does not affect non-profit organizations and fundraisers. Susan Dean noted that she has been researching the topic. She has called 21 area towns. Very few of the towns allow people to set up at parks to make a profit. Susan also noted that some towns do not allow political parties to set up tables to hand out their political information.

c.) Wettish Property
There was a lengthy discussion on the Wettish Property. Chris Kelly noted that the report from Weston and Sampson on the test holes showed a dry down to ten feet. He noted that the worst case scenario is that in the Spring there may be extra water on the fields in the spring, and not enough water on the fields during the dry season. There was a discussion on the digging of wells. There was a discussion on pesticide testing as well as soil testing. There was a discussion on the drafts received from Weston and Sampson. There was a discussion on the location and layout of parking lots and fields as well as possibly tiering the fields. There was a discussion on whether or not volunteers could be used for some of the projects. Chris noted that the STEAP grant does allow some of the work to be done with volunteers and the STEAP grant would cover the materials. Chris noted that none of the money from the STEAP grant can be used yet until they have approval. The Poison Ivy problem was also discussed. Dan noted that Eric has a sprayer that can be used to clear up the poison ivy if the supplies are purchased.

7. New Business
a.) Nomination of Officers
There was a discussion on the nomination of officers. John recommended that the slate of officers be kept the same. Other members agreed. A vote will be taken at a future meeting. Susan Otto noted that she would like to serve on the Haddam Killingworth Recreation Authority. She is only working at the after school program on a very limited basis now. John will ask at the next HK Recreation Authority meeting if Susan can be on the commission if she is employed by the after school program. John noted that if anyone else is interested in coming to an HK Recreation Authority meeting he will let them know the date and the location.

8. Adjournment
*A motion was made by Bill to adjourn the meeting at 9:40 PM. Motion passed.

Respectfully submitted
Michele Nuhn

WPDASC - 10-10-2007

host — Thu, 11 Oct 2007 03:34:00 +0000

Killingworth Park and Recreation Commission
Wettish Property Development Advisory Sub-Committee.

Minutes from Meeting on Wednesday October 10, 2007
Location: Town Office Building Meeting Room, Rte 81, Killingworth

Present: Chris Kelly Chair, Eric Auer, Terry Nixon, Richard Otto, Hilary Kumnick.
Dan Colonia

Absent: David Gross.

Meeting was called to order at 7.38 pm.

Visitors: John Figurelli and Dan Lawrence, Weston & Sampson. [Arrived at 7.49 pm ].

Chris noted that Weston & Sampson had notified him that John Wagner [W&S] was in the hospital and that he would not be attending tonight’s meeting for the presentation of plans and cost estimates. It was noted that the resume of Richard L. Boston, R.L.A., who had recently joined W&S and would be a temporary replacement for John Wagner, had been circulated via e-mail to all the group members for review.

Minutes of the WPDA Sub-Committee’s September 12th, 2007 Special Meeting were approved.

It was noted that W&S, under their contract, had recorded the data from six new test holes that were dug on the Wettish property using the services of the town crew under the coordination of Eric Auer. Per W&S the test results indicated no water at levels to 10 feet and that ground water could not be considered a source for irrigation of the fields. John Figurelli noted that his research on the documentation of data of wells in the Parker Hill Road area found that the data showed that the wells with the greatest supply were those closest to the road. As regards the soil test results, John Figurelli stated that the top soil layer will require lime and fertilizer and because of its composition will require the addition of loam to facilitate water percolation. Also the underlying soil, because of its silt fines composition [ non-previous], will require the design and installation of under drainage in the field areas. Dan Lawrence noted that the Town of Hebron presently closes its fields for 3 days after rain because of the drainage problems. John noted that W&S had not received back the test results on the soil for pesticides and herbicides. He indicated that the results should not be a problem as they were going to recommend a blending of the existing topsoil before reuse and that should dilute the existing soil to be under the acceptable requirements.

John Figurelli and Dan Lawrence presented 3 alternate plans with respective construction budgets for the development of the multi-purpose fields on the Wettish property. The sub-committee members noted that the major difference between alternate plans 1, 2 and 3 were the costs involved in site preparation, and were mainly because of the dollar amount associated with bringing fill on site to alter the existing grades. Alternate 2 had a line item of $730,000; alternate 1 had a line item of $298,000; whereas alternate 3 had a line item of $0 for bringing in fill. The committee members agreed to sideline alternate 2 because it was too expensive. After a lengthy discussion on the pros and cons of the other two alternate plans and their related costs the sub-committee members asked W&S to combine the better aspects of the two layout plans into a final layout. John Figurelli indicated that they could have the revised plan and cost back to the Sub-Committee for review by Friday October 19th.

Discussion took place on the issue of removing poison ivy from the project site. Chris stated that from Dave Gumbart’s contact he received a proposal for treatment of the poison ivy. The proposed treatment will cost $5,000. Eric stated that he had figured that the cost of the materials for a treatment was $170. He did not have a resolution on volunteer labor for this task but offered his equipment to be used if volunteers were available.

The next meeting is scheduled for November 14, 2007 at 7:30p.m.

The meeting adjourned at 9.47pm

Respectfully submitted by
Christopher Kelly, Chair

Regular Meeting 9-17-2007

host — Tue, 18 Sep 2007 02:04:00 +0000

Killingworth Park and Recreation Commission
Special Meeting held September 17, 2007

1. Call to order
The Killingworth Park and Recreation Commission held a special meeting on Monday, September 17, 2007, at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.

Present: Dan Colonia
Susan Otto
Chris Kelly
John Machold
Shelly Cumpstone (arrived 8:20 PM)

Absent: Susan Dean
Bill Silas

Chairman Colonia called the meeting to order at 8:05 PM.

2. Minutes of August 13, 2007
Dan noted that on page one item number 3 the visitor’s name should read: Grace Colonia-Hughes.
*A motion was made by Susan and seconded by John to accept the minutes of August 13, 2007 with the change as indicated above. Motion passed.

3. Visitors
Bob and Marcella Sassi attended the meeting to discuss their application to put a hotdog concession stand at Irene Sheldon Park during soccer games. The Sassi’s brought photos of the trailer, which is 18 feet long by 8 feet wide. The application requested a space to put the hot dog trailer at Irene Sheldon Park from 8:00 AM until 5:00 PM on Saturdays from September 15th until November 17th to coordinate with the soccer playing dates. Dan noted that if it rains on Saturday, the games will be held on Sundays. Mr. Sassi asked for the rain date information to be added to the application. The Sassi’s noted that they would like to sell hot dogs and fried dough. They noted that they would supply trash cans and would police the area after games to be sure the trash was picked up. Mr. Sassi noted that he would supply his own electricity with a generator. He already has verbal approval from the health official. He indicated that Marty Klein said it is ok with him if it is ok with the Park and Recreation commission.

Dan asked what would happen if the PTO or another organization wanted to sell food as a fundraiser. Mr. Sassi said he does not want to compete with local organizations and would not sell on the same day as the organization if that were to happen. Mr. Sassi also stated that on the last game of the season he would like to donate his profits, minus sales tax and the cost of food, to a local organization such as KYL or the Soccer Club.

John questioned whether there was a person who was going to be consistently selling items for the Soccer Club. Dan noted that it has not been decided, but if the soccer club does sell a food item it would be Italian ices, not hot dogs.
Chris questioned whether insurance was needed rather than just the “hold harmless” form. Chris also noted that the fire marshall may need to approve the truck since propane is being used. Chris asked if the building inspector needs to sign off as well.

Dan said he would contact the town attorney to find out if the hold harmless agreement is sufficient or if other insurance is needed. He will also find out about the fire inspector and the building inspector.

There was a discussion on where the Sassi’s would park the trailer at Irene Sheldon Park. Mr. Sassi would like to park the trailer on the side of the driveway, which leads to the rear fields. It was noted by several members that this was not a good place. There is not much room for cars to pass by each other on this driveway and it was noted that this would not be a safe place for children to come up to the concession stand. Park and Recreation members noted that it would be best to pull all the way into the back parking lot and back the trailer along the side of the fence near the gate, being sure not to block the gate in case an emergency vehicle needs to enter the fields. It was noted this would be a much safer place for people to come up to the concession stand and it would not interfere with the flow of traffic. After further discussion, Mr. Sassi decided it was getting too complicated and withdrew his application. The Sassi’s thanked everyone for their time and left the meeting.

4. Communications, Bills, and Applications
a.) Applications

After the Sassi’s left there was further discussion on the application for the concession stand . Dan explained that Mr. Sassi had called him last Monday wondering why the meeting had been changed. Dan explained that the meeting had to be changed because his wife had surgery and invited Mr. Sassi to attend the September 17th meeting.

Although this application has been withdrawn, similar applications may come up in the future. Shelly noted that she felt a commercial vendor would need and insurance agreement rather than the hold harmless agreement. Dan noted that perhaps the field usage permit needs to be changed for this reason. It was noted that the Yoga classes also fit into this category of a business earning a profit. Dan suggested having two separate applications. One application would be for commercial use with insurance information and permits such as fire, building, health, and zoning. The second application could be used for organizations. John asked why organizations have been allowed to sell food as fundraisers at the fields in the past.

It was noted that Susan Dean has been working on finding out what other towns do in this situation. Someone will contact Susan Dean to indicate that this still needs to be worked on since Killingworth does not have a procedure for situations like this.
Dan felt that it is the Park and Recreation Commission’s responsibility to take care of the parks. People ask for permission to use the parks. Park and Recreation needs to find out what to do in situations such as this. Susan and John noted that the applications should be passed on to the First Selectmen for further approval.
There was a discussion on the increase of trash in cases where concession stands are set up. This may increase the cost of having the trash removed if there is a significant increase in the amount of trash.

A letter will be drafted to the Selectmen regarding this issue. In the letter the Board of Selectmen will be asked if other agencies, such as fire officials, health officials, building, and zoning, would need to give approval for commercial vendors to set up at our town parks.

Dan marked the application from the Sassi’s as “Withdrawn” .

An application was received from the Middle School Soccer team for use of Irene Sheldon Field weekdays from September 18th until November 13th from 2:45 until 4:30 for practice and from 3:30 until 5:00 for games. Dan noted that try-outs were held at the Middle school field. Shelly indicated that the middle school team may be able to use their own fields soon, but it is unclear when.
*A motion was made by Shelly and seconded by John to approve the application from the Middle School soccer team for use of Irene Sheldon Park for games and practices as noted above. Motion passed.

b.) Bills

A bill was received from CL&P in the amount of $52.40.

A bill was received from CL&P in the amount of $50.34.

A bill was received from CL&P in the amount of $70.12.

A bill was received from CL&P in the amount of $26.27.

A bill was received from CL&P in the amount of $24.85.

A bill in the amount of $40.43 was received from Michele Nuhn for the minutes of August 13, 2007.

A bill in the amount of $75.00 was received from American Carting.

A bill in the amount of $63.47 was received from True Value for a lawn mower blade.

A bill was received from New England Power Equipment in the amount of $22.38 for blades for the John Deere Tractor.

A bill was received from Killingworth Garage in the amount of $130.22.

A bill in the amount of $279.00 was received from Anthony Carri for gatekeeper services.

A bill in the amount of $447.50 was received from Olsen Sanitation.

*A motion was made by Susan and seconded by Chris to approve all twelve of the above noted bills. Motion passed.

A bill was received from AAA Plumbing, Heating, and Cooling in the amount of $1260.00 for repairing the water fountain at Irene Sheldon Park. The bill included 9 hours of labor for the plumber and a plumber’s helper. Susan noted that Karl Auer will be repairing the stonework.
*A motion was made by Shelly and Seconded by Susan to approve the bill from AAA Plumbing, Heating, and Cooling in the amount of $1260.00.
Susan noted that the owner of AAA told her the stonework was very involved and took a long time to take apart. He also told her to make sure that the fountain is drained and winterized each year. The reason there was a problem was that it wasn’t winterized properly. Susan noted that Marty Klein assured her that the town crew knows how to winterize the fountain. John noted that this should be added to the calendar for the town crew to be sure they winterize the fountain each year. This should be done before Thanksgiving. Chris noted that the copper pipe should be insulated before the masonry work is done by Karl Auer. Shelly noted that travel soccer is over by November 18th and the fountain should be winterized once travel soccer is done.
Motion passed.

5. Treasurer’s report
No treasurer’s report was given at this time.

6. Old Business
a.) Parks and Field Maintenance/Evaluations
*Irene Sheldon Park
-It was noted that the trash cans look very nice.
-Overhanging branches: Susan Otto spoke to CL&P and was told that the branches would be taken care of. They have not been taken care of yet. Susan felt someone should be hired to do this since CL&P has not done it yet. It was decided that if the branches are not fixed by the next meeting, someone should be hired to do this.
-John noted that the westbound blinking sign near the intersection of Roast Meat Hill Road and Route 80 is not working. Susan will call Walt and have him check into this.
-Capital equipment to complete the fence: Bill is looking into this.
-The distance sign at Lower Sheldon is bent. Susan will ask Walter to remove the sign furthest away from center field, straighten it, put it back at a higher level and secure all four corners to prevent any further bending.
-Bulletin Board installation: John noted that the location for the bulletin board should be decided during the fall walk through. The fall walk through is scheduled for September 29th at 8:00 AM starting at Irene Sheldon Park.
-Susan has discovered that the driver panel at the playground has moisture in it. The cost for this panel was $1027.00. Susan has contacted the company to discuss this but they have not gotten back to her yet. Also, the oval tube already has a crack in it. The cost of the tube was $338.00. Susan will be sure to discuss these matters with the company.

*Rocco M. Reale Memorial Field
-Bulletin Board: Location will be decided during the fall walk through.
-Tree trimming: Susan will ask Walter to trim at the third base side of Rocco M. Reale Memorial Field.
-Dugout roof and molding: Susan noted that this is on Walt’s list. She is not sure if it has been done yet.
-Dan noted that the Reale’s sent a thank you note for the sign at Rocco M. Reale Memorial Field.
-Chris noted that there was someone interested in taking photographs at Rocco M. Reale Memorial Field.
*Bethke Community Field
-The sign is in place and looks nice.
-The trash cans look professional.

b.) Wettish Property Development
Chris Kelly gave an update on the Wettish Property Development. A meeting schedule has been completed for the Wettish Property Development Advisory Sub-Committee. A copy of the schedule is attached to the minutes. The minutes from the September 12th sub-committee meeting were reviewed. A copy of the sub-committee minutes is attached. Also attached is a letter from Attorney Michael Wells. Chris shared with the committee that the letter indicates that the town must have a contact person nominated as well as a public participation coordinator. Chris Kelly was nominated for these positions.

There was a lengthy discussion on decisions being made based on the advice and suggestions from someone who is not on the sub-committee. Dan noted that he felt that comments from Ed Coppola should not have been used to alter decisions. Chris noted that Ed is a town citizen and that it is public knowledge. Dan noted that people had to be appointed and sworn in to serve on the sub-committee. He feels that someone not sworn in and appointed should not be commenting on these issues. Chris noted that the sub-committee meetings are public. Dan said that Ed did not come to the meetings and did not make his comments at the meeting. He feels he shouldn’t be consulted about the plans if he is not at the meetings and is not on the sub-committee. Chris stated that he disagrees.
Shelly noted that the committee should be open to any helpful suggestions. Dan felt that the Weston and Sampson Draft Contract for Task One is not a public document yet and that it should not be reviewed by any other than committee members until it is a public document. He feels someone should not get involved in the documents until they are approved and appointed by the selectmen.

There was a discussion on poison ivy removal at the Wettish Property. Chris noted that there is poison ivy all over the pasture and on the stone walls and trees. Chris said that the town indicated it does not have the manpower to take care of this. Shelly feels this should be taken care of before the frost. Chris agreed that there is not much time to take care of this. Dan and Eric Auer are looking for volunteers to help take care of the poison ivy. Chris is working on getting quotes from companies to see what it would cost. Dan noted that this is not part of task one. The Park and Recreation Commission may need to appropriate some funds to get rid of the poison ivy. This is a big job. Chris noted that Richard Albrecht had suggested contacting Dave Gumbart to see if he has any suggestions for this.

Chris told the committee that John McMahon had asked if the Park and Recreation Commission was looking for other means of funding for the Wettish Property besides the STEAP Grant. Dan feels the Park and Recreation Commission should ask the town to approve some money for the project. Chris noted that there can’t be any expenditures from the STEAP Grant until it goes to another town vote. There was a discussion on applying for another STEAP Grant.

c.) Commercial use of Park Facilities
There was a discussion on commercial use of park facilities as noted above in section four.

7. Adjournment
*A motion was made by Shelly and seconded by Susan to adjourn the meeting at 9:25 PM. Motion passed.

The next meeting is scheduled for October 15, 2007.

Respectfully submitted,
Michele Nuhn

Wettish Property Development Advisory Sub-Committee September 12, 2007

host — Wed, 12 Sep 2007 11:43:00 +0000

Killingworth Park and Recreation Commission
Wettish Property Development Advisory Sub-Committee.

Minutes from Special Meeting on Wednesday September 12, 2007
Location: Town Office Building Meeting Room, Rte 81, Killingworth

Present: Chris Kelly Chair, Eric Auer, Terry Nixon, Richard Otto, Hilary Kumnick.
Dan Colonia arrived at 8:05

Absent: David Gross.

Meeting was called to order at 7.49 pm.

Visitors: R. Albrecht.

Chris presented a list of dates for the monthly meetings of the WPDA Sub-Committee to cover the remainder of 2007. The members approved the list with the meeting time changed from 7.45 to 7.30 pm. Chris will submit the list to the town clerk for posting.

Minutes of the WPDA Sub-Committee's August 1, 2007 Special Meeting were approved with the revision of Thursday August 1st changed to Wednesday August 1st.

The sub-committee members reviewed the status of the Weston & Sampson draft contract for Task 1 only of their scope of services design for the Wettish property. The draft contract was submitted to the BOS and they had agreed to the contract at their August 22nd meeting. The BOS brought the request for the $8,000 unbudgeted expenditure to the BOF for approval. Hilary stated that the expenditure was approved last night at the September 11th BOF meeting. Chris shared comments he had received from the sub-committee members as well as a review letter from the town attorney. The attorney's comments were that the town must designate a person as the contact person and as the Public Participation Coordinator for the contract. Chris Kelly has already been appointed as that person by the KP&RC. Sub-committee members requested that the town get hard copies of the design documents from Weston & Sampson so we have a record just in case the project is put on hold. Richard Otto asked that we again make sure that there is a clear understanding that all reimbursables are included in the $8000 fee as this is a lump sum contract. Eric asked that we get a designation of the number of extra test holes that Weston & Sampson wanted to have dug as he did not see the need to retest the whole area again. Chris said he will contact Weston and Sampson to have the comments incorporated into the contract ASAP in order to have the contract back next week for signature by the town. Weston & Sampson had indicated that they would require two [2] weeks from receiving the contract to complete the testing and design.

Discussion took place on the issue of removing the poison ivy from the project site. Eric indicated that the town at present does not have the man power available to perform this task. He suggested that if the town purchased the materials, KP&RC could arrange to have some volunteers or some landscape company volunteer to do the spraying. Hilary suggested that we hold back on the spraying until we get further into the design and cost analysis. The group agreed that we should hold on the final decision as to when the spraying should take place. Dan and Eric offered to follow up on the volunteer options on this item. Chris will get pricing for contract spraying the ivy just in case the volunteer option does not work out. Richard Albrecht added that Dave Gumbart was researching ways and possible grants for removing bittersweet brush from properties and he suggested we contact him to see if he had any information on poison ivy removal. Dan will contact Dave on this item and report back to the sub-committee.

Eric stated that he would be willing to coordinate the town services to dig the test holes for Weston & Sampson [W&S] but he asked that we have W&S tell us ahead of time how many holes they want so that he can efficiently schedule his and the town crew's time.

A discussion took place on other possible additional sources of funding for the project. Chris stated that John McMahon, the BOF chairman, had asked the question at their September 11th meeting. The sub-committee members decided that we should wait for the construction estimate from W&S and then use it to look for other means of funding or how the project scope could be divided.

The meeting adjourned at 9.12pm

Regular Meeting 8-13-2007

host — Tue, 14 Aug 2007 02:06:00 +0000

Killingworth Park and Recreation Commission
Special Meeting held August 13, 2007

1. Call to Order
The Killingworth Park and Recreation Commission held a special meeting on Monday, August 13, 2007, at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.

Present: Dan Colonia
Shelly Cumpstone
Susan Dean
John Machold (left at 8:45 PM)
Bill Silas (arrived at 8:12 PM)
Susan Otto
Chris Kelly

Chairman Colonia called the meeting to order at 8:04 PM.

2. Minutes of:
a.) Regular meeting held July 9, 2007
*A motion was made by Susan Dean and seconded by Chris to accept the minutes of July 9, 2007 as written. Motion passed.

b.) Special meeting held July 14, 2007
*A motion was made by John and seconded by Susan to accept the minutes of July 14, 2007 as written. Motion passed.

3. Visitors
Grace Colonia attended the meeting.

First Selectman Martin Klein attended the meeting briefly from 9:00 PM until 9:10 PM. Marty mentioned that he would like some of the members of the Park and Recreation Commission to attend the next Board of Selectmen’s meeting to discuss the proposals for the Wettish Property. There was a discussion on whether or not the proposals will need to be voted on by the selectmen because of the STEAP Grant. Marty will contact Mike Wells to find out. Chris Kelly asked if a special meeting could be scheduled for this topic. Dan agreed. Marty will contact Dan to discuss setting up a special meeting.

4. Communications, Bills, and Applications
a.) Applications
An application was received from KYL for use of Irene Sheldon Park every other Saturday from 1:00 Pm until 6:00 PM and one night per week.
*A motion was made by Shelly and seconded by John to approve the application from KYL for use of Irene Sheldon Park every other Saturday from 1:00 PM until 6:00 PM and one night per week. This motion amends a previous motion made at a prior meeting. A schedule of Saturdays will be made soon. Motion passed.

An application was received from Babe Ruth for use of Irene Sheldon Park every other Saturday from September 1st until October 30th. This option is not available because the field is in use by other user groups. It was noted that Sunday mornings could be offered until 1:00 PM. However, if it rains on Saturday, the Sunday is the rain date for the other user groups and the field would not be available. A schedule will be made to figure out exactly what dates are available.

*A motion was made by Susan Dean and seconded by Susan Otto to give Babe Ruth use of Irene Sheldon park on the days that are still available with the understanding that if it rains on a Saturday, the fields won’t be available that Sunday. Motion passed.

An application was received by Lori Marriott for use of Irene Sheldon Park for early morning fitness classes. Lori is requesting use of the facilities from September 10th until November 2nd, from 8:45 AM until 10:00 AM, on Mondays, Wednesdays, and Fridays, and possibly Tuesdays and Thursdays.

There was a discussion on businesses making money while using the town fields. Dan noted that there was an application from someone looking to sell hotdogs and hamburgers at the pavilion during games. The person withdrew their application, but this prompted discussion. Dan asked if a fee should be charged to people using the facilities for business use. Susan Dean asked what other towns do in this situation. Susan will call some other area towns to find out their policy in this situation. John mentioned checking with Mike Wells on the issue. Shelly noted that she felt Lori Marriott was bringing a recreation and fitness service to the community.

*A motion was made by Bill and seconded by Shelly to approve the application from Lori Marriott for use of Irene Sheldon Park for early morning fitness classes. Motion passed.

b.) Bills
A bill was received from Michele Nuhn in the amount of $43.54 for the minutes of July 9, 2007.
A bill was received from American Carting in the amount of $75.00 for August.
A bill was received from Olsen Sanitation in the amount of $410.00
A bill was received from East coast Sign Supply in the amount of $42.00 for the white decals for the trash receptacles.
A bill was received from CL&P in the amount of $25.49.
A bill was received from CL&P in the amount of $35.14.
A bill was received from CL&P in the amount of $26.13.
A bill was received from Anthony Carri in the amount of $279.00 for July gatekeeping services.
A bill was received from True Value hardware in the amount of $11.97 for all purpose sand.
A bill was received from True Value hardware in the amount of $33.99 for Round-up, which was used at Irene Sheldon Park.

*A motion was made by Susan Otto and seconded by John to approve the ten bills mentioned above. Motion passed.
A bill was received from the Killingworth Garage in the amount of $116.97 for gas.
*A motion was made by Bill and seconded by John to approve the bill for the Killingworth Garage in the amount of $116.97. Motion passed.
A bill was received from Oniel Associates in the amount of $369.00 for a new motor for a Husky Rider. This bill needs to be looked into further before approval.

c.) Communications
Shelly mentioned that she had a discussion with Dick Dupuis about the use Irene Sheldon Park by the Middle School teams. The middle school fields are not ready for use yet. The middle school would need use of the fields from 2:30 PM until 5:00 PM.

5. Treasurer’s Report
No treasurer’s report was given.

6. Old Business
a.) Parks and Field Maintenance
Irene Sheldon Park:
-The walk through at Irene Sheldon Park has not been done yet.
-Shelly mentioned the pitchers mound may need to be fixed. Bill spoke to Chuck Sherwood to have him check the fields and make any suggestions needed.
-The team benches have not been installed yet at lower Sheldon. Susan Otto will ask Walt about this to find out when it will be done.

-The playground equipment has been delivered. Susan left a message with Walt to check and be sure that the entire order is here. The baby seat has been installed. The chains for the swings are here but new S hooks need to be ordered. Susan will ask Walt if the town crew can install the tube and the driver panel.
-Susan Otto spoke to Walt about the branches over the wires and was told that this has been done.

-There was a discussion on the repairs done to the water fountain at Sheldon.
-There was a discussion on the fence at Sheldon. A capital expense was approved at the town meeting to complete the fence at Irene Sheldon Park. Bill got three quotes and brought them to the Board of Selectmen, and chose a company he felt would do the best job. Chris questioned whether or not this item should have legally gone out to bid. Dan will ask Marty what needs to be done to get the capital expense rolling.
*A motion was made by Shelly and seconded by Susan Dean that if Dan finds out from Marty that it is ok to go ahead with the project as planned, then to go ahead and have the fence completed by the company that was chosen. Chris noted that he just wants to be sure it is being done correctly and that it doesn’t need to be posted legally. Motion passed.

-There was a discussion on the location and installation of the bulletin board at Irene Sheldon Park. It was suggested that it should be placed near the pavilion.

Rocco M. Reale Memorial Field
-The trees need to be cut back on the back side and around the fence.
-The molding on the dugout needs to be replaced.
-The roof on the dugout needs to be repaired.
-The fields need to be dragged.
-It was noted that a list of items should be compiled and sent to Walt and Marty.
-The location and installation of the bulletin board was discussed.
-Susan Otto spoke to Dick at the sign company and noted that the signs should be complete soon. There was a discussion on where to install the signs at both Bethke and Rocco M. Reale Memorial Field. *A motion was made by Susan Otto and seconded by Bill to place the signs in the positions that have already been approved by Planning and Zoning at Rocco M. Reale Memorial Field facing Route 81, about 5 feet from the fence and at Bethke Community Field to the west of the gate on the edge of the wooded area facing Bethke Road. Motion passed.

-Susan Otto noted that perhaps the signs should be installed by the sign company. She will call the company to get a quote on the cost of installation. *A motion was made by Susan and seconded by Bill to allocate up to $200.00 for the installation of the signs. Susan Dean noted that she does not feel the amount is high enough and the signs won’t get installed. Susan Otto suggested calling Eric Auer to see if he would be interested in putting the sign up at Bethke Community Field. Motion passed.

Bethke Community Field
-The sign was discussed as mentioned above. It was noted that if Eric Auer agreed to install the sign, someone should snap a photo of him doing so.
-Shelly suggested planning a ribbon cutting ceremony for opening day in the Spring.
-It was noted that the team benches are there.
-Susan Dean noted that the trash receptacle is there.

b.) Wettish Property Development
Chris Kelly discussed the proposals from Weston and Sampson including the revised Scope of Work for Task 1. Copies of the proposals are attached to the minutes. Chris also discussed the minutes from the Wettish Property Advisory Sub-committee meeting held on August 1, 2007. A copy of the sub-committee minutes is attached. There was a discussion on whether or not a traffic study needed to be done at this time. If there are more than 200 spaces a study will need to be completed. At this time, phase one calls for less spaces than that. There was discussion on whether or not the town engineer could do the traffic study instead of paying an outside company. Dan noted that the Master plan will be very broad for phase two. It will not go into as much detail as phase 1. The cost estimates from Weston and Sampson were discussed. Dan questioned the cost of the different sized fields on the proposal. Dan would like to ask the Board of Selectmen to approve Task 1 as outlined in the Weston and Sampson Scope of Work.

*A motion was made by Chris and seconded by Bill to bring forth to the Board of Selectmen an expenditure request to do Task 1 as recommended by Weston and Sampson and as outlined in their Scope of Work. Motion passed.

7. Adjournment
*A motion was made by Bill and seconded by Susan to adjourn the meeting at 9:40 PM. Motion passed.

Respectfully submitted,

Wettish Property Development Advisory Sub-Committee August 1, 2007

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Killingworth Park and Recreation Commission
Wettish Property Development Advisory Sub-Committee.

Minutes from Special Meeting on Thursday August 1st 2007
Location: Town Office Building Meeting Room, Rte 81 Killingworth

Present: Chris Kelly Chair, Dan Colonia, David Gross, Terry Nixon, Richard Otto.
Absent: Eric Auer, Hilary Kumnick.

Meeting was called to order at 7.42 pm.

Visitors: None.

Chris gave an overview of the BOS vote on the appointments to the Wettish Property Development Advisory [WPDA] Sub-Committee.

Dan proposed the acceptance of the minutes of the KP&RC and Advisory Group July 16th 2007 Special Meeting. David seconded the motion. Motion was carried by all present. Minutes are so approved.

The sub-committee members reviewed the Weston & Sampson July 24th draft letter in which they reviewed the Wettish Project and gave typical budgetary figures for the full scope project based on similar projects they have completed. A discussion took place on the costs outlined in the letter, on what could be achieved with the STEAP grant funding and what the requirements of the STEAP grant were. Chris read the following to record the Project Description as outlined in the STEAP Grant documents: "The Municipality agrees to develop a public recreational complex on a portion of a publicly owned, operated and maintained facility, which is commonly referred to as the Wettish Property located within the territorial limits of the Town Of Killingworth. The Municipality will construct five (5) multi-purpose athletic fields (primary use being soccer), develop vehicle access, parking areas, support facilities, infrastructure and should sufficient funds be available irrigation and utilities. Any changes to the project scope, as agreed upon will require written permission from the Commissioner. Said improvements to this park are pursuant to Public Act 2001-07 Section 19(b) and are to be completed within five years of the approval of this Agreement." Further discussion took place on the project costs and which portions need to be completed under the grant funds. All members agreed that to proceed we need to get a good construction cost estimate for the project.

Discussion took place on the W&S draft proposal for their scope of services [SOS]. All members agreed that the proposal complied with the fee breakdown as requested for the SOS and that we should proceed using W&S. Further discussion took place on the fees and what items might be done by the town or the town engineers rather than using W&S. One issue that was reviewed was the traffic study and questions were raised as to whether or not it would be needed as part of the phase 1 project. It was also questioned whether the town engineers could do it since they will have to review the traffic study anyway for the town BOS and P&Z. David will research the traffic study issues and report back to the sub-committee via e-mail

Chris stated that he would like the members to push forward on getting approval of Task 1 [ 1a,1b and1c] Schematic Design as outlined in the W&S proposal as this would give the town a conceptual master plan for the total property and a construction cost estimate for the phase1 project . He indicated that the cost estimate was crucial for the committee to have to be able to make recommendations on how the project might be funded or for the work to proceed. A motion was put forth by Dan to bring a proposal to KP&RC, the BOS and the BOF for contracting with W&S for Task 1 of their SOS for an amount of less than $10,000. David seconded the motion. All members presented voted for the motion. Motion passed. Chris will contact W&S to have the fee for Task 1 reduced to less than $10,000 and e-mail the revisions to the members.
Richard asked why the list of 2007 STEAP grants had been e-mailed to the committee members. Chris responded that it was for informational only and to indicate that these funds were available.

Chris stated that he had contacted Brad Robinson at the State DEP Pesticides Dept. [Ph.860-424-3369] about spraying the project area for removal of the poison ivy. Brad indicated that the Town could use its own employees to spray town property and that they do not need to have a license to do so. He stated that the State usually uses Roundup or Brush B Gone which contain Triclopyr.
Dan said he and Susan Otto will talk to Marty Klein about what the town crew could do.

The meeting adjourned at 9.07pm

Special Meeting, July 16th, 2007

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Killingworth Park and Recreation Commission
Special meeting, July 16th, 2007

1. Call to Order by Dan Colonia, Chairman KP&RC
The Killingworth Park and Recreation Commission held a special meeting on July 16, 2007 at the Killingworth Town Office Building, 323 Route 81, Killingworth, CT.

Present: Dan Colonia, Susan Otto, Shelley Cumpstone, Chris Kelly, Susan Dean

Meeting was called to order at 7.32 pm.

2. Visitors: Eric Auer, David Gross, Hilary Kumnick, Richard Otto [members of Wettish Design Advisory Group]
John Figurelli PG, LEP, Johannes " John " Wagner R.L.A. [Weston and Sampson]
.

3. Introductions: The representatives from the Wettish Design Advisory Group and Weston & Sampson were introduced to the members of the KP&RC.

4. Project History: Chris Kelly reviewed the history of the development of the Wettish Property as outlined in a document titled "Wettish Property, Design Consultant Scope of Services" [referred to as Wettish SOS], which included the background on the proposed project, design guidelines adopted by KP&RC and a brief description of the scope of services that will be required from the design consultants.

5. Project Concept: A brief discussion took place on the concept of the project, which mainly consists of the design and construction of 5 multipurpose fields in the two existing pastures in the North West corner of the property, and a layout plan for the use of the remainder of the Wettish parcel. The Master Layout Plan will be used to make presentations to the Town of Killingworth Boards and Commissions and residents.

6. Scope of Services: A discussion took place on the contract negotiations and requested services and milestones as outlined in the Wettish SOS document mentioned above. John Wagner gave an overview of what a full Master Plan for the total property might show and listed the issues it could address. Members of the Wettish Advisory Group expressed their concern over having a lot of design monies expended on the Master Plan. David Gross and Hilary Kumnick indicated that all we would need for the Master Plan is a design that shows the usages of the different areas on the full property with potential traffic flow, designated wetlands outlined, and the existing topography shown with a more detailed layout of the use of the two pastures to be developed under Phase 1. The plan also needs to indicate that 2 baseball fields will be developed in the southern end of the property in the future. John Wagner suggested that W&S could supply a 'Bubble' Master Layout to cover those requirements. John Figurelli stated that his firm recommends that the design services should be as a 2 scope proposal: scope 1 to include the 'Bubble' plan plus a design and construction budget, scope 2 to cover the design and construction services.
There was a discussion on the features that were listed under Phase 1 Design Phase Services on page 6 of the Wettish SOS, and what might be achieved with a reasonable construction budget. John Figurelli suggested that KP&RC and the Advisory Group should develop a shorter list to start with to develop design and construction costs. Everyone was in agreement.
John Wagner suggested that the Town of Killingworth should start spraying the Phase 1 areas now to get rid of the poison ivy, because usually a 2 sprayings are required. This needs to be done before work starts because the poison ivy, if not removed, will be spread around when the top soil is stripped and it will just grow back into the playing field areas. He indicated that the State of Connecticut DEP is using a spray product that is designated safe even in wetlands. John also stated that W&S will have to take soil samples to determine if any pesticides or chemicals are residual in the soils.

7. Actions and Responsibilities: The Wettish Design Advisory Group will develop a shorter list for the design and forward it to John Figurelli by Wednesday July 19th. Weston and Sampson will review this revised list and comment back to Chris Kelly. Weston and Sampson will develop the scope of services proposal and have it back to the Advisory Group by July 26th. .

The meeting adjourned at 9.30pm

Special Meeting 07-14-2007

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Killingworth Park & Recreation Commission
Special Meeting
Saturday, July 14, 2007

1. Call to Order
A Special Meeting of the Killingworth Park and Recreation Commission was call to order at 8:02 AM on Saturday, July 14th, 2007 at Bethke Community Field by Chairman Dan Colonia.
Present:
Dan Colonia
Susan Dean
John Machold
Susan Otto
Shelly Cumpstone
Bill Silas
Chris Kelly
Guest:
Bryce Colonia-Hughes

2. The Commission members and Bryce installed the green plastic covers on the chain link fence.

3. Commission members fixed the bases and discussed future maintenance issues.
a. Susan Otto will discuss the mowing (especially under the fence) with Jerry Manware.
b. A combination lock should be installed on the inside gate so that no one drives in the playing area.

4. Motion to adjourn was made by Shelly and seconded by Chris. Meeting was adjourned at 9:38AM.

Respectfully submitted,

Michelle B. Cumpstone
Secretary, Park and Recreation Commission

Regular Meeting 7-9-2007

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Killingworth Park and Recreation Commission
Regular Meeting held July 09, 2007

1. Call to Order
The Killingworth Park and Recreation Commission held its regular meeting on Monday, July 9, 2007, at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.

Present: Dan Colonia
Shelly Cumpstone
Chris Kelly
Susan Dean
John Machold (arrived at 8:40 PM)

Absent: Susan Otto
Bill Silas

Chairman Colonia called the meeting to order at 8:15 PM.

2. Minutes of June 20, 2007
*A motion was made by Chris and seconded by Shelly to approve the minutes of June 20, 2007 as written. Motion passed with 2 abstaining.

3. Visitors
First Selectman Marty Klein briefly visited the meeting. Selectman Klein discussed the Wettish Property. He suggested that the Park and Recreation Commission hire a professional from out of town to help with the designing of the master plan for the property. He felt someone from out of town would be unbiased. Selectman Klein stated that “We are not professionals.” He noted that the Park and Recreation Commission should be sure to have all their “ducks in a row” before bringing the plan to the board. Chris Kelly noted that Planning and Zoning will be asking for a Master Plan for the Wettish Property.

4. Communications, Bills, and Applications

(a) Bills
A bill was received from Utiliplay Parks and Playgrounds in the amount of $1700.20 for playground equipment.

A bill was received from Signs of Our Time in the amount of $1280.00. This amount is for one sign which reads Rocco M. Reale Memorial Field and one sign which reads Bethke Community Field.

A bill in the amount of $47.00 was received from Susan Otto for the purchase of a flag.

A bill in the amount of $410.00 was received from Olsen Sanitation.
A bill was received from Killingworth Garage in the amount of $133.10 for gasoline.
A bill in the amount of $1174.33 was received from Sports Supply Group Inc. for the purchase of soccer goal nets, straps, and 2 portable benches with backs.
A bill was received from Michele Nuhn in the amount of $83.97 for the minutes.
A bill in the amount of $270.00 was received from Anthony Carri for gate keeping services.
A bill was received from American Carting in the amount of $75.00 for July’s pickups.

*A motion was made by Shelly and seconded by Susan to approve all nine of the above mentioned bills. Motion passed.

*A motion was made by Shelly and seconded by Chris that Dan can approve the bill for the 2 Kiosks as soon as it arrives. Motion passed.

A bill in the amount of $152.50 was received from Environmental Consulting Labs for water testing done at Irene Sheldon Park.
*A motion was made by Susan and seconded by Chris to approve the bill to Environmental Consulting Labs for $152.50. Motion passed.

It was noted that some of the above mentioned bills were appropriated in June so they will be coming out of the June budget.

(b) Communications
The certificate of insurance was received from the Men’s Softball League.

Minutes from the Board of Selectmen’s meeting held on June 25, 2007 were handed out for members to review.

A copy of a letter regarding affordable workforce and elderly housing was handed out for members to review.

The minutes from the Board of Selectmen’s meeting held on June 30. 2007 were handed out for members to review.

A certificate of Insurance was received from Lori Marriott.

A memo was received from Susan Otto which discussed some items she had been working on. Susan said that she spoke to Walter about the garbage receptacles. Walter has ordered decals for the garbage receptacles. She gave Walter a new list of items that need to be taken care of including the branches that still need to be taken down.

Susan indicated that the new flag was put up on July 6, 2007.

It was noted that there is a town meeting scheduled for July 10, 2007 at the Middle School.

(c) Applications
No new applications were received. There was a discussion on the fact that no application has been received yet from KYL for fall ball at Upper and Lower Sheldon. Shelly will call Alan Kostek to discuss this issue. It was decided that KYL has until the August meeting to submit the application.

It was noted that once the Kiosks come in and are installed, the field usage schedule can be posted in them.

5. Treasurer’s Report
Shelly Cumpstone read the treasurer’s report. The balance on June 30, 2007 was $6,457.91. It was noted that $5,173.60 was approved for June. This leaves $1284.31. The amount for the kiosks will be subtracted from this balance once the bill comes in.

6. Old Business
(a) Parks and Field Maintenance/Evaluation

*Irene Sheldon Park
-The decals have been ordered for the trash cans as discussed above.
-Team benches have not arrived yet.
-Covers for fences: Shelly will check to see if Bill ordered these.
-Clay: There was a discussion on who will distribute the clay.
-The tic-tac-toe still has the numbers in the wrong place.
-Kiosks: There was a discussion on where to install the kiosk when it comes in.
Shelly suggested the pavilion area. Chris suggested it should face the parking lot. John noted that the sun will fade papers and this should be taken into consideration. Chris suggested laminating any papers.

Dan mentioned that a walk through needs to be done for all of the fields to discuss the problems that are still found. Dan would like the members of the commission to do a walk through and evaluation of the fields within the next two weeks. The members can email Dan what they find and he will compile a list to send to Walter and Marty.

*Rocco M. Reale Memorial Field
There was a discussion on where to put the kiosk. John suggested putting it on the shed facing Route 81.

*Bethke
-ribbon cutting ceremony: this can not be scheduled because there is still a lot of work that needs to be done to the field.

There was a discussion on setting a date to install the fence covers at Bethke field. Shelly felt the date should be chosen soon. A work date was set for July 14, 2007 at 8:00 AM. Dan will call Walt to be sure the covers and tie wraps are still in the town garage.

(b) Wettish Property Development
Chris Kelly discussed the minutes from the Advisory Group meeting held June 28, 2007. A copy of the Advisory Group minutes is attached.
Chris noted that they interviewed 3 firms and scored them. The firm with the highest score was Weston and Sampson. The next meeting is scheduled for July 16, 2007.
Dan noted that they are creating a list of what they want the company to provide. He noted that there will be an overall plan created for the property which will show future uses as well.

7. New Business
Dan noted that he would like to start fixing the fences at Sheldon and get quotes for installing a new fence along the property line near the swingset. Dan will call Bill to have him start getting quotes. Dan would like this done by September 1, 2007.

8. Adjournment
* A motion was made by John to adjourn the meeting at 9:15PM. Motion passed.

Respectfully submitted,
Michele B. Nuhn