June 21, 2006
1. Call to Order
The Killingworth Reservoir Road Bridge Engineer Review Committee held a meeting on Wednesday, June 21, 2006, at the Killingworth Town Office Building, 323 Route 81, Killingworth. In attendance were Edward Coppola, Steven Durdy, Kurt Weiss, Louis Fronte and Paul McGuinness. Chairman Coppola noted Brian Ahearn would be absent. Chairman Coppola called the meeting to order at 7:07 PM.
3. Visitors/Correspondence
Jerry and Dolores Sansing from Reservoir Road were present. Mr. & Mrs. Sansing noted they would just like an update and if there is a proposed timeframe for how long this is going to take. Chairman Coppola noted the objective this evening is to select 5 out of the 13 proposals to bring in interviews. He explained that once the engineering consultant is selected, the Committee would be better able to give an estimate of time. The Committee is hoping to be able to pick a consultant by the end of July. Chairman Coppola explained the procedure for picking an engineering consultant. Mr. & Mrs. Sansing asked that they receive continued updates on what is happening. It was noted First Selectman Klein has been keeping them updated. It was noted for the record that Emergency Response has indicated they can still access the area from both ends adequately and there is no delay in response time.
2. Approval of Minutes
Motion by Mr. Durdy, second by Mr. McGuinness, to approve the Minutes of May 18, 2006 amended as noted in the June 14, 2006 Minutes. SO VOTED.
Motion by Mr. Durdy, second by Mr. Weiss, to approve the June 14, 2006 Minutes amending the spelling of the following names, “Bred Stark” to “Brett Stark” and “Robbie Bearcat” to “Rabih Barakat”. SO VOTED.
3. Visitors/Correspondence
Statement from Michelle Nuhn in the amount of $30.05 for meeting of May 18, 2006. Invoice was agreed for payment. It was suggested the Chairman keep copies of these bills in the event they might be reimbursable under the bridge program.
Chairman Coppola reviewed a memo indicating there is a reception on July 7, 2006 at 3:00 PM to honor all First Selectmen, both past and present.
Memorandum received from Town Clerk that Louis Fronte has been appointed to the Committee.
4. Old Business
(b) Election of Secretary
Motion by Mr. Durdy, second by Mr. Weiss, to appoint Louis Fronte as Secretary. SO VOTED.
Chairman Coppola noted it probably would be easier to discuss Old Business and New Business together.
4. Old Business
(a) Continued Review of Engineering Proposals
(c) Review of Report by Paul McGuinness
(d) Review of Report by Stephen Durdy
5. New Business
(a) Select engineering firms to invite for interview
(b) Determine procedure for interviews
There was discussion about whether members have any conflicts of interest on any of the engineering companies that submitted proposals. Chairman Coppola recused himself from the Jacobson and VHB proposals. Other members discussed whether they would have any conflicts.
Discussion followed on how to rank the various companies. There was discussion about which companies have done State and Federal bridges and whether appropriate staff was available to do the project at the right time. There was discussion about checking references once the list has been cut down to five. It was suggested the high and low score be dropped.
A list was prepared of each members score for each of the engineering companies. There was further discussion about dropping the highest and lowest score.
For the record, it was noted the top five companies chosen for interviews were 1) GM2, 2) Cardinal, 3) Purcell, 4) Tectonic and 5) CHA. Six and seven were 6) BL and 7) Anchor.
Chairman Coppola noted the Selectman’s secretary could have letters out to the individual engineering companies within a day or two of notifications.
Discussion pursued as to what members would like to call which company’s references. Chairman Coppola – GM2 Associates. Kurt Weiss – Cardinal. Steve Durdy – Purcell. Paul McGuinness – Tectonic, Louis Fronte – CHA.
The time for interviews was reviewed. It was noted a letter will be drafted and then prepared and sent out by the First Selectman’s secretary. Some previous letters used by the Land Use Committee were reviewed for reference.
Chairman Coppola noted once the top five were interviewed and reviewed, then the list should be narrowed down to three companies.
The differences between the State and Federal Programs were reviewed. There was discussion regarding the hydrology analysis.
Chairman Coppola noted for the next meeting the hydrology analysis will be reviewed, references will be checked, questions to be asked the consultants will be reviewed and the draft letter to the consultants will be reviewed.
It was also noted subcontractors should not be brought to the interviews.
There was discussion as to how much time should be allotted each company. Location and dates for the interviews were reviewed. Chairman Coppola noted there is the possibility of using the Fire House for interviews.
Paul McGuinness briefly reviewed a conversation he had with a representative from bridge safety regarding the use of steel plates.
6. Adjournment
Motion by Mr. McGuinness, second by Mr. Weiss, to adjourn at 9:05 PM. SO VOTED.
The Killingworth Reservoir Road Bridge Engineer Review Committee held a meeting on Wednesday, June 21, 2006, at the Killingworth Town Office Building, 323 Route 81, Killingworth. In attendance were Edward Coppola, Steven Durdy, Kurt Weiss, Louis Fronte and Paul McGuinness. Chairman Coppola noted Brian Ahearn would be absent. Chairman Coppola called the meeting to order at 7:07 PM.
3. Visitors/Correspondence
Jerry and Dolores Sansing from Reservoir Road were present. Mr. & Mrs. Sansing noted they would just like an update and if there is a proposed timeframe for how long this is going to take. Chairman Coppola noted the objective this evening is to select 5 out of the 13 proposals to bring in interviews. He explained that once the engineering consultant is selected, the Committee would be better able to give an estimate of time. The Committee is hoping to be able to pick a consultant by the end of July. Chairman Coppola explained the procedure for picking an engineering consultant. Mr. & Mrs. Sansing asked that they receive continued updates on what is happening. It was noted First Selectman Klein has been keeping them updated. It was noted for the record that Emergency Response has indicated they can still access the area from both ends adequately and there is no delay in response time.
2. Approval of Minutes
Motion by Mr. Durdy, second by Mr. McGuinness, to approve the Minutes of May 18, 2006 amended as noted in the June 14, 2006 Minutes. SO VOTED.
Motion by Mr. Durdy, second by Mr. Weiss, to approve the June 14, 2006 Minutes amending the spelling of the following names, “Bred Stark” to “Brett Stark” and “Robbie Bearcat” to “Rabih Barakat”. SO VOTED.
3. Visitors/Correspondence
Statement from Michelle Nuhn in the amount of $30.05 for meeting of May 18, 2006. Invoice was agreed for payment. It was suggested the Chairman keep copies of these bills in the event they might be reimbursable under the bridge program.
Chairman Coppola reviewed a memo indicating there is a reception on July 7, 2006 at 3:00 PM to honor all First Selectmen, both past and present.
Memorandum received from Town Clerk that Louis Fronte has been appointed to the Committee.
4. Old Business
(b) Election of Secretary
Motion by Mr. Durdy, second by Mr. Weiss, to appoint Louis Fronte as Secretary. SO VOTED.
Chairman Coppola noted it probably would be easier to discuss Old Business and New Business together.
4. Old Business
(a) Continued Review of Engineering Proposals
(c) Review of Report by Paul McGuinness
(d) Review of Report by Stephen Durdy
5. New Business
(a) Select engineering firms to invite for interview
(b) Determine procedure for interviews
There was discussion about whether members have any conflicts of interest on any of the engineering companies that submitted proposals. Chairman Coppola recused himself from the Jacobson and VHB proposals. Other members discussed whether they would have any conflicts.
Discussion followed on how to rank the various companies. There was discussion about which companies have done State and Federal bridges and whether appropriate staff was available to do the project at the right time. There was discussion about checking references once the list has been cut down to five. It was suggested the high and low score be dropped.
A list was prepared of each members score for each of the engineering companies. There was further discussion about dropping the highest and lowest score.
For the record, it was noted the top five companies chosen for interviews were 1) GM2, 2) Cardinal, 3) Purcell, 4) Tectonic and 5) CHA. Six and seven were 6) BL and 7) Anchor.
Chairman Coppola noted the Selectman’s secretary could have letters out to the individual engineering companies within a day or two of notifications.
Discussion pursued as to what members would like to call which company’s references. Chairman Coppola – GM2 Associates. Kurt Weiss – Cardinal. Steve Durdy – Purcell. Paul McGuinness – Tectonic, Louis Fronte – CHA.
The time for interviews was reviewed. It was noted a letter will be drafted and then prepared and sent out by the First Selectman’s secretary. Some previous letters used by the Land Use Committee were reviewed for reference.
Chairman Coppola noted once the top five were interviewed and reviewed, then the list should be narrowed down to three companies.
The differences between the State and Federal Programs were reviewed. There was discussion regarding the hydrology analysis.
Chairman Coppola noted for the next meeting the hydrology analysis will be reviewed, references will be checked, questions to be asked the consultants will be reviewed and the draft letter to the consultants will be reviewed.
It was also noted subcontractors should not be brought to the interviews.
There was discussion as to how much time should be allotted each company. Location and dates for the interviews were reviewed. Chairman Coppola noted there is the possibility of using the Fire House for interviews.
Paul McGuinness briefly reviewed a conversation he had with a representative from bridge safety regarding the use of steel plates.
6. Adjournment
Motion by Mr. McGuinness, second by Mr. Weiss, to adjourn at 9:05 PM. SO VOTED.
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