October 11, 2006
1. Call to Order
The Killingworth Reservoir Road Bridge Engineer Review Committee held a meeting on Wednesday, October 11, 2006, at the Killingworth Town Office Building, 323 Route 81, Killingworth. In attendance were Edward Coppola, Steve Durdy, Louis Fronte and Brian Ahearn. Kurt Weiss advised Chairman Coppola he would be absent and Paul McGuinness is expected at some point. Chairman Coppola called the meeting to order at 7:04 PM.
3. Visitors/Correspondence
John Hutchinson was present as a visitor. He noted he has heard there are plans to replace the bridge and he would like to know what the status is of that project. Chairman Coppola noted the Committee’s charge was to review proposals of engineering firms submitted to the Town for replacement of Reservoir Road Bridge, and then to interview these consultants in accordance with Conn. DOT guidelines. He indicated 13 consultants submitted proposals, each of those proposals being reviewed by all Committee members. Five consultants were chosen from those 13 and then interviewed. From those interviews, one consultant was chosen, Cardinal Engineering, and that paperwork was then sent to Conn. DOT for their review and approval. DOT approves the process and procedures used by the Town and then develops a scope of work and works with Cardinal Engineering to come to a contract and a cost for the project. Chairman Coppola stated he was explaining all of this to show that this is a time consuming process. To date, Chairman Coppola noted the scope of work and the budget have not been finalized. It was noted the Town qualifies for State and Federal funding for a maximum of 80%, but the Town must follow a process in order to receive this funding. Chairman Coppola noted the Town committed to the program about two years ago, but only last spring sent out requests for proposals. Once a Town is in the program, the State pretty much runs it and the Town must follow the guidelines. Chairman Coppola briefly reviewed the misconception that was stated about a year ago that the State would provide a “free” Bailey Bridge. The process for using the Bailey Bridge was not free; only the use of the bridge from the State was free.
2. Approval of Minutes
It was a consensus that both the July 19, 2006 and September 13, 2006 Minutes would stand as written.
Correspondence –
Memo received from First Selectman Klein regarding out of pocket expenses.
Memo received regarding the Town’s 5 Year Capital Plan. Chairman Coppola did not believe this memo was within the scope of this Committee.
Letter received from Close Jensen & Miller to First Selectman Klein enclosing 3 copies of the Report of Assignment Meeting where they reviewed the scope of work for this project. Chairman Coppola briefly reviewed that meeting and those who attended. He noted the meeting went very well and was well organized. Chairman Coppola noted it was suggested First Selectman Klein request from Jacobson & Associates a copy of the hydrology report. The Water Company must also have a very thorough hydrology study based on their recent dam work. The Water Company will also be contacted. Chairman Coppola noted the audit has also been started in tandem with the scope of work. It was suggested First Selectman Klein should send a thank you note to Terry O’Neill at The Water Company if in fact they did send a copy of their hydrology report to Cardinal Engineering.
Chairman Coppola noted they also asked the State what happens if the Town terminates the program lower than 30 percent design phase. The State indicated the Town would still be reimbursed 80 percent. There was discussion as to whether the Town could enter into a separate agreement with Cardinal Engineering. It was noted the agreement fees would probably be more than $5000 and there is the question ‘would that have to go out to bid.’
Chairman Coppola noted he attended the Board of Selectmen’s Meeting of September 19, 2006, but he did not receive a copy of those minutes. He read the Committee’s letter into the record. The Board was pleased with the Committee’s hard work and effort.
4. Old Business
a. Cardinal Engineering – Status of Contract
Chairman Coppola noted he would follow up on the status of this item.
5. New Business – none.
6. Adjournment
There being no further business, the meeting adjourned at 7:43 PM.
The Killingworth Reservoir Road Bridge Engineer Review Committee held a meeting on Wednesday, October 11, 2006, at the Killingworth Town Office Building, 323 Route 81, Killingworth. In attendance were Edward Coppola, Steve Durdy, Louis Fronte and Brian Ahearn. Kurt Weiss advised Chairman Coppola he would be absent and Paul McGuinness is expected at some point. Chairman Coppola called the meeting to order at 7:04 PM.
3. Visitors/Correspondence
John Hutchinson was present as a visitor. He noted he has heard there are plans to replace the bridge and he would like to know what the status is of that project. Chairman Coppola noted the Committee’s charge was to review proposals of engineering firms submitted to the Town for replacement of Reservoir Road Bridge, and then to interview these consultants in accordance with Conn. DOT guidelines. He indicated 13 consultants submitted proposals, each of those proposals being reviewed by all Committee members. Five consultants were chosen from those 13 and then interviewed. From those interviews, one consultant was chosen, Cardinal Engineering, and that paperwork was then sent to Conn. DOT for their review and approval. DOT approves the process and procedures used by the Town and then develops a scope of work and works with Cardinal Engineering to come to a contract and a cost for the project. Chairman Coppola stated he was explaining all of this to show that this is a time consuming process. To date, Chairman Coppola noted the scope of work and the budget have not been finalized. It was noted the Town qualifies for State and Federal funding for a maximum of 80%, but the Town must follow a process in order to receive this funding. Chairman Coppola noted the Town committed to the program about two years ago, but only last spring sent out requests for proposals. Once a Town is in the program, the State pretty much runs it and the Town must follow the guidelines. Chairman Coppola briefly reviewed the misconception that was stated about a year ago that the State would provide a “free” Bailey Bridge. The process for using the Bailey Bridge was not free; only the use of the bridge from the State was free.
2. Approval of Minutes
It was a consensus that both the July 19, 2006 and September 13, 2006 Minutes would stand as written.
Correspondence –
Memo received from First Selectman Klein regarding out of pocket expenses.
Memo received regarding the Town’s 5 Year Capital Plan. Chairman Coppola did not believe this memo was within the scope of this Committee.
Letter received from Close Jensen & Miller to First Selectman Klein enclosing 3 copies of the Report of Assignment Meeting where they reviewed the scope of work for this project. Chairman Coppola briefly reviewed that meeting and those who attended. He noted the meeting went very well and was well organized. Chairman Coppola noted it was suggested First Selectman Klein request from Jacobson & Associates a copy of the hydrology report. The Water Company must also have a very thorough hydrology study based on their recent dam work. The Water Company will also be contacted. Chairman Coppola noted the audit has also been started in tandem with the scope of work. It was suggested First Selectman Klein should send a thank you note to Terry O’Neill at The Water Company if in fact they did send a copy of their hydrology report to Cardinal Engineering.
Chairman Coppola noted they also asked the State what happens if the Town terminates the program lower than 30 percent design phase. The State indicated the Town would still be reimbursed 80 percent. There was discussion as to whether the Town could enter into a separate agreement with Cardinal Engineering. It was noted the agreement fees would probably be more than $5000 and there is the question ‘would that have to go out to bid.’
Chairman Coppola noted he attended the Board of Selectmen’s Meeting of September 19, 2006, but he did not receive a copy of those minutes. He read the Committee’s letter into the record. The Board was pleased with the Committee’s hard work and effort.
4. Old Business
a. Cardinal Engineering – Status of Contract
Chairman Coppola noted he would follow up on the status of this item.
5. New Business – none.
6. Adjournment
There being no further business, the meeting adjourned at 7:43 PM.
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