November 15, 2006
1. Call to Order
The Killingworth Reservoir Road Bridge Engineering Review Committee held a meeting on Wednesday, November 15, 2006, at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut. In attendance were Edward Coppola, Louis Fronte and Steve Durdy. Kurt Weiss had indicated he would not be able to make this meeting. Paul McGuinness arrived during the meeting. Chairman Coppola called the meeting to order at 7:05 PM.
2. Approval of Minutes
Tabled until the next meeting.
3. Visitors/Correspondence
First Selectman Klein was present.
Correspondence received from Cardinal Engineering regarding man hour summary dated 11/9/06. Also copy of letter from First Selectman Klein to Cardinal acknowledging receipt of the man hour summary.
Proposed Contract prepared by the State of Connecticut DOT for the Bridge Replacement.
4. Old Business
a. Cardinal Engineering – Contract
Members reviewed the Cardinal Engineering Contract in detail. There were questions regarding man hours and local permitting. Chairman Coppola recommended to First Selectman Klein that the contract be reviewed by the Town Attorney before it is signed. He also recommended the entire Board of Selectmen should be appraised of the contract (and give approval) before it is signed. Local permitting was reviewed. It was noted Cardinal Engineering should be responsible for obtaining local permits. The local town usually doesn’t have much involvement in that process. An application needs to be presented to both Planning & Zoning and Inland Wetlands. Each of the Committee members should review the contract and submit comments. First Selectman Klein noted he would get the contract to the Town Attorney tomorrow to start reviewing it. He would also alert Brett Stark to the fact there will be some questions and that some changes may be required. There was discussion regarding fees. There was discussion regarding who will be doing surveying and hydrology and the extent to which it is done. The different phases were reviewed. It was suggested there should be 3 phases instead of 2.
There was discussion about funding. First Selectman Klein noted there was $200,000 in the budget and wasn’t sure whether additional funding would have to go to Town Meeting.
There was discussion as to when the next meeting should be held. It was decided the Committee would not meet again until its regularly scheduled meeting on December 13th.
Chairman Coppola suggested First Selectman Klein send Cardinal a letter advising that the Town would like to have a progress report at the end of each task and decide whether or not it wants to move forward to the next task. He suggested language to the effect that Cardinal Engineering agrees to review the sequence and progress of each task before starting subsequent tasks and modifying it as may be requested by the First Selectman if in the best interest of the Town.
It was again noted Committee members would compile their comments and send them to First Selectman Klein who will get those to Brett Stark.
Chairman Coppola strongly suggested to First Selectman Klein that he get a letter from the Town Attorney that the proper process and procedure was followed (known as Qualifications Based Selection). First Selectman Klein agreed. Chairman Coppola noted there were two other situations in the Town of Killingworth where QBS was used (Town Centre and Bosco). This method is accepted by both the State of Connecticut and the Federal Government. This, however, is not covered in the Town Charter. Chairman Coppola also recommended to First Selectman Klein that the Town Attorney indicate in his review that it is okay to sign the contract having followed the stated guidelines by the State.
5. New Business
a. Year 2007 Meeting Schedule
Chairman Coppola indicated a notice was received from the Town Clerk advising a 2007 Meeting Schedule should be filed before January 31st. Chairman Coppola reviewed the charge of the Committee. He noted there were several items in the charge that were basically out of the hands of the Committee. Based on what the charge was, the Committee is pretty close to the end of what it can do. Chairman Coppola noted once the contract is signed, the Committee cannot do anything. It was noted if the Town pulls out of the program at some point, then Cardinal’s work would have to be reviewed by the Town Engineer, not the Committee. It was noted somewhere in the contract it should be noted that the Town can leave the program for just cause once 30 percent has been reached.
6. Adjournment
There being no further business, the meeting adjourned at 8:30 PM.
The Killingworth Reservoir Road Bridge Engineering Review Committee held a meeting on Wednesday, November 15, 2006, at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut. In attendance were Edward Coppola, Louis Fronte and Steve Durdy. Kurt Weiss had indicated he would not be able to make this meeting. Paul McGuinness arrived during the meeting. Chairman Coppola called the meeting to order at 7:05 PM.
2. Approval of Minutes
Tabled until the next meeting.
3. Visitors/Correspondence
First Selectman Klein was present.
Correspondence received from Cardinal Engineering regarding man hour summary dated 11/9/06. Also copy of letter from First Selectman Klein to Cardinal acknowledging receipt of the man hour summary.
Proposed Contract prepared by the State of Connecticut DOT for the Bridge Replacement.
4. Old Business
a. Cardinal Engineering – Contract
Members reviewed the Cardinal Engineering Contract in detail. There were questions regarding man hours and local permitting. Chairman Coppola recommended to First Selectman Klein that the contract be reviewed by the Town Attorney before it is signed. He also recommended the entire Board of Selectmen should be appraised of the contract (and give approval) before it is signed. Local permitting was reviewed. It was noted Cardinal Engineering should be responsible for obtaining local permits. The local town usually doesn’t have much involvement in that process. An application needs to be presented to both Planning & Zoning and Inland Wetlands. Each of the Committee members should review the contract and submit comments. First Selectman Klein noted he would get the contract to the Town Attorney tomorrow to start reviewing it. He would also alert Brett Stark to the fact there will be some questions and that some changes may be required. There was discussion regarding fees. There was discussion regarding who will be doing surveying and hydrology and the extent to which it is done. The different phases were reviewed. It was suggested there should be 3 phases instead of 2.
There was discussion about funding. First Selectman Klein noted there was $200,000 in the budget and wasn’t sure whether additional funding would have to go to Town Meeting.
There was discussion as to when the next meeting should be held. It was decided the Committee would not meet again until its regularly scheduled meeting on December 13th.
Chairman Coppola suggested First Selectman Klein send Cardinal a letter advising that the Town would like to have a progress report at the end of each task and decide whether or not it wants to move forward to the next task. He suggested language to the effect that Cardinal Engineering agrees to review the sequence and progress of each task before starting subsequent tasks and modifying it as may be requested by the First Selectman if in the best interest of the Town.
It was again noted Committee members would compile their comments and send them to First Selectman Klein who will get those to Brett Stark.
Chairman Coppola strongly suggested to First Selectman Klein that he get a letter from the Town Attorney that the proper process and procedure was followed (known as Qualifications Based Selection). First Selectman Klein agreed. Chairman Coppola noted there were two other situations in the Town of Killingworth where QBS was used (Town Centre and Bosco). This method is accepted by both the State of Connecticut and the Federal Government. This, however, is not covered in the Town Charter. Chairman Coppola also recommended to First Selectman Klein that the Town Attorney indicate in his review that it is okay to sign the contract having followed the stated guidelines by the State.
5. New Business
a. Year 2007 Meeting Schedule
Chairman Coppola indicated a notice was received from the Town Clerk advising a 2007 Meeting Schedule should be filed before January 31st. Chairman Coppola reviewed the charge of the Committee. He noted there were several items in the charge that were basically out of the hands of the Committee. Based on what the charge was, the Committee is pretty close to the end of what it can do. Chairman Coppola noted once the contract is signed, the Committee cannot do anything. It was noted if the Town pulls out of the program at some point, then Cardinal’s work would have to be reviewed by the Town Engineer, not the Committee. It was noted somewhere in the contract it should be noted that the Town can leave the program for just cause once 30 percent has been reached.
6. Adjournment
There being no further business, the meeting adjourned at 8:30 PM.
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