November 8, 2006
The Killingworth Reservoir Road Bridge Engineer Review Committee meeting was held on Wednesday, November 8, 2006, at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut. In attendance were Edward Coppola, Louis Fronte, Steve Durdy, Kurt Weiss and Brian Ahearn. Paul McGuinness arrived during Correspondence. First Selectman Martin Klein was also present. Chairman Coppola called the meeting to order at 7:02 PM.
Correspondence Received –
Memorandum from Town Clerk Re Filing of 2007 Meeting Schedule..
October 24, 2006 State of Connecticut DOT copy of letter to Martin Klein concerning fully executed State agreement for the bridge project.
October 19, 2006 to Martin Klein a Scope of Work document.
November 2, 2006 Cardinal Engineering to Martin Klein for direct cost estimate for engineering services.
November 8, 2006 from Close Jensen Miller to Martin Klein a counter proposal summary.
Chairman Coppola noted a scope of work document and man hours summary was received from Cardinal Engineering. There is also a signed contract between the State of Connecticut and the Town of Killingworth for this Bridge Program. He also noted he attended a brief meeting today with Brett Stark of Close Jensen & Miller and First Selectman Klein in which Mr. Stark summarized his previous meeting with Cardinal Engineering. The State and Cardinal have agreed on scope of work and man hours. The Committee is to review that this evening and if there are no discrepancies, First Selectman Klein would then call Cardinal Engineering and they would then prepare a contract with actual dollars. Close Jensen and Miller would then review that contract.
First Selectman Klein noted Cardinal has come with 2,025 hours for the design work which the State will pay 80 percent. Mr. Klein noted it would cost the Town about $250,000 if the Town goes with the million dollar bridge. The 30 percent threshold was also discussed. Once the hydrology report is in, the Committee can then make the decision as to whether an alternative should be considered and the Town do this itself. The 30 percent will take the Town through Task #3. Chairman Coppola had suggested the hydrology study be done and perhaps the right-of-way study would not be necessary.
There was much discussion regarding costs. Chairman Coppola noted there doesn’t seem to be any mention in the contract about Cardinal Engineering attending Planning & Zoning and Wetlands Meetings to obtain the required permits. There was discussion regarding maps and easements.
Chairman Coppola asked if the contract would have to go to Town Meeting. First Selectman Klein noted there is $200,000 in the budget and it could be spent without a Town Meeting. There was a brief discussion regarding a temporary bridge. There was much discussion regarding design and fees.
There was discussion regarding the 3 options that Cardinal Engineering will come in with. The first two will be bridges and the third option will be replacement or rehab of the bridge. Chairman Coppola noted Close Jensen and Miller will be reviewing everything. Man hours to get to the 30 percent was reviewed as well as what the cost would be to the Town. The hourly costs for various positions were reviewed.
It was felt that Cardinal Engineering should prepare the contract and send it to the Town and it can then be sent to the Town Attorney for review. Chairman Coppola noted the contract fees have to be approved by CJM. He also noted once CJM reviews the contract then the Town Attorney reviews it. The contract can be done within two weeks.
There was further discussion regarding doing a rehab to the bridge and what the hydrology report will show.
There was discussion about when the next meeting should be. Chairman Coppola noted if there is something back from Brett Stark, then the Committee can take a look at it next week.
The October Minutes were accepted as written.
The meeting was adjourned at 8:33 PM.
Correspondence Received –
Memorandum from Town Clerk Re Filing of 2007 Meeting Schedule..
October 24, 2006 State of Connecticut DOT copy of letter to Martin Klein concerning fully executed State agreement for the bridge project.
October 19, 2006 to Martin Klein a Scope of Work document.
November 2, 2006 Cardinal Engineering to Martin Klein for direct cost estimate for engineering services.
November 8, 2006 from Close Jensen Miller to Martin Klein a counter proposal summary.
Chairman Coppola noted a scope of work document and man hours summary was received from Cardinal Engineering. There is also a signed contract between the State of Connecticut and the Town of Killingworth for this Bridge Program. He also noted he attended a brief meeting today with Brett Stark of Close Jensen & Miller and First Selectman Klein in which Mr. Stark summarized his previous meeting with Cardinal Engineering. The State and Cardinal have agreed on scope of work and man hours. The Committee is to review that this evening and if there are no discrepancies, First Selectman Klein would then call Cardinal Engineering and they would then prepare a contract with actual dollars. Close Jensen and Miller would then review that contract.
First Selectman Klein noted Cardinal has come with 2,025 hours for the design work which the State will pay 80 percent. Mr. Klein noted it would cost the Town about $250,000 if the Town goes with the million dollar bridge. The 30 percent threshold was also discussed. Once the hydrology report is in, the Committee can then make the decision as to whether an alternative should be considered and the Town do this itself. The 30 percent will take the Town through Task #3. Chairman Coppola had suggested the hydrology study be done and perhaps the right-of-way study would not be necessary.
There was much discussion regarding costs. Chairman Coppola noted there doesn’t seem to be any mention in the contract about Cardinal Engineering attending Planning & Zoning and Wetlands Meetings to obtain the required permits. There was discussion regarding maps and easements.
Chairman Coppola asked if the contract would have to go to Town Meeting. First Selectman Klein noted there is $200,000 in the budget and it could be spent without a Town Meeting. There was a brief discussion regarding a temporary bridge. There was much discussion regarding design and fees.
There was discussion regarding the 3 options that Cardinal Engineering will come in with. The first two will be bridges and the third option will be replacement or rehab of the bridge. Chairman Coppola noted Close Jensen and Miller will be reviewing everything. Man hours to get to the 30 percent was reviewed as well as what the cost would be to the Town. The hourly costs for various positions were reviewed.
It was felt that Cardinal Engineering should prepare the contract and send it to the Town and it can then be sent to the Town Attorney for review. Chairman Coppola noted the contract fees have to be approved by CJM. He also noted once CJM reviews the contract then the Town Attorney reviews it. The contract can be done within two weeks.
There was further discussion regarding doing a rehab to the bridge and what the hydrology report will show.
There was discussion about when the next meeting should be. Chairman Coppola noted if there is something back from Brett Stark, then the Committee can take a look at it next week.
The October Minutes were accepted as written.
The meeting was adjourned at 8:33 PM.
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