December 13, 2006
1. Call to Order
The Killingworth Reservoir Road Bridge Engineer Review Committee held a meeting on December 13, 2006 at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut. In attendance were Edward Coppola, Steve Durdy, Brian Ahearn, Louis Fronte and Paul McGuinness. Kurt Weiss was attending a Wetlands Meeting.
2. Approval of Minutes
Motion by Durdy, second by Ahearn, to approve November 8, 2006 Minutes amended as follows –
• Page 1, 8th paragraph, change 2nd sentence to read, “Mr. Klein noted that if the cost of the bridge construction is $1 million, the cost to the Town is $200,000 for construction and $50,000 for design.”
SO VOTED.
Motion by Durdy, second by Ahearn, to approve November 15, 2006 Minutes amended as follows -
• Page 2, under 5., last sentence should read, “It was noted somewhere in the contract it should be noted that the Town can leave the program for just cause and still receive 80 percent reimbursement up until 30 percent of the design had been reached or completed.”
SO VOTED.
3. Visitors/Correspondence
No visitors were present.
Chairman Coppola read a letter from Brett Stark of Close, Jensen and Miller dated December 6, 2006 relative to revised Schedules A and B of the Town/Consultant Agreement.
Copy of Board of Selectmen Minutes from November 27, 2006 was received. Chairman Coppola briefly reviewed those Minutes where Attorney Michael Wells reviewed the Resolutions for the Reservoir Road Bridge Project and the Board of Selectmen approved those Resolutions. Chairman Coppola pointed out that if the Town wants to do a project without any Federal or State monies, the QBS system doesn’t apply. It would still be subject to competitive bid.
Copies of the Revised Contract were received.
4. Old Business
a. Cardinal Engineering – Contract
Chairman Coppola noted he spoke to First Selectman Klein and Carol Gordon relative to the meetings of the Board of Finance and the Town Meeting. There was a glitch in the process and the Board of Finance did not review this at their meeting last night and the Town Meeting was not scheduled. Until this is approved by both the Board of Finance and Town Meeting, the First Selectman can’t sign off on the contract. There was discussion as to what would happen if the program (Federal/State) was abandoned. Chairman Coppola noted he would ask First Selectman Klein to schedule a Town Meeting for January.
There was discussion regarding Cardinal’s attendance at meetings, if and when required. It was noted it is Cardinal’s responsibility to obtain all required local permits. This is a Town Municipal Improvement project and must go before Planning & Zoning.
There was a brief discussion about what happens if this turns into a 3 year project and the possibility of using a temporary bridge. Chairman Coppola noted he didn’t think that was likely, but perhaps the possibility should be investigated. There was discussion regarding the use of a Bailey Bridge. The Committee agreed the quickest and least expensive option is to replace the two pipes there now and use that temporarily.
Chairman Coppola noted the Committee’s charge has been completed which was to recommend to the Board of Selectmen temporary structures to be considered. The Board of Selectmen, for whatever reason at this time, do not have an interest in spending money on a temporary solution. Once the 30 percent phase is up, a decision will then be made. The Board of Selectmen is waiting for the hydrology report and probably hoping that the solution will be to sleeve the bridge and the project will be done. It was noted CJM will be reviewing the report from Cardinal Engineering as a checks and balances.
There was discussion as to the possibility of putting in a temporary gravel road across the meadow to Roast Meat Hill Road, but that would probably mean crossing wetlands, etc. It wasn’t felt that would be a feasible solution. Chairman Coppola noted the Road Regulations should be reviewed relative to culverts and a 25 year storm.
Chairman Coppola reiterated that technically the Committee has completed its charge. Should the group stay together or should he request from the Board of Selectmen that the Committee be dismissed? It was decided the Committee should stay together until at least the 30 percent phase has occurred and a decision made as to which option to go with.
5. New Business
a. Year 2007 Meeting Schedule
It was agreed the Committee would meet in the future as needed and at the discretion of the Chairman. All meetings will then be considered special meetings. Chairman Coppola will cancel the December 20th meeting.
6. Adjournment
There being no further business, the meeting adjourned at 8:12 PM.
The Killingworth Reservoir Road Bridge Engineer Review Committee held a meeting on December 13, 2006 at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut. In attendance were Edward Coppola, Steve Durdy, Brian Ahearn, Louis Fronte and Paul McGuinness. Kurt Weiss was attending a Wetlands Meeting.
2. Approval of Minutes
Motion by Durdy, second by Ahearn, to approve November 8, 2006 Minutes amended as follows –
• Page 1, 8th paragraph, change 2nd sentence to read, “Mr. Klein noted that if the cost of the bridge construction is $1 million, the cost to the Town is $200,000 for construction and $50,000 for design.”
SO VOTED.
Motion by Durdy, second by Ahearn, to approve November 15, 2006 Minutes amended as follows -
• Page 2, under 5., last sentence should read, “It was noted somewhere in the contract it should be noted that the Town can leave the program for just cause and still receive 80 percent reimbursement up until 30 percent of the design had been reached or completed.”
SO VOTED.
3. Visitors/Correspondence
No visitors were present.
Chairman Coppola read a letter from Brett Stark of Close, Jensen and Miller dated December 6, 2006 relative to revised Schedules A and B of the Town/Consultant Agreement.
Copy of Board of Selectmen Minutes from November 27, 2006 was received. Chairman Coppola briefly reviewed those Minutes where Attorney Michael Wells reviewed the Resolutions for the Reservoir Road Bridge Project and the Board of Selectmen approved those Resolutions. Chairman Coppola pointed out that if the Town wants to do a project without any Federal or State monies, the QBS system doesn’t apply. It would still be subject to competitive bid.
Copies of the Revised Contract were received.
4. Old Business
a. Cardinal Engineering – Contract
Chairman Coppola noted he spoke to First Selectman Klein and Carol Gordon relative to the meetings of the Board of Finance and the Town Meeting. There was a glitch in the process and the Board of Finance did not review this at their meeting last night and the Town Meeting was not scheduled. Until this is approved by both the Board of Finance and Town Meeting, the First Selectman can’t sign off on the contract. There was discussion as to what would happen if the program (Federal/State) was abandoned. Chairman Coppola noted he would ask First Selectman Klein to schedule a Town Meeting for January.
There was discussion regarding Cardinal’s attendance at meetings, if and when required. It was noted it is Cardinal’s responsibility to obtain all required local permits. This is a Town Municipal Improvement project and must go before Planning & Zoning.
There was a brief discussion about what happens if this turns into a 3 year project and the possibility of using a temporary bridge. Chairman Coppola noted he didn’t think that was likely, but perhaps the possibility should be investigated. There was discussion regarding the use of a Bailey Bridge. The Committee agreed the quickest and least expensive option is to replace the two pipes there now and use that temporarily.
Chairman Coppola noted the Committee’s charge has been completed which was to recommend to the Board of Selectmen temporary structures to be considered. The Board of Selectmen, for whatever reason at this time, do not have an interest in spending money on a temporary solution. Once the 30 percent phase is up, a decision will then be made. The Board of Selectmen is waiting for the hydrology report and probably hoping that the solution will be to sleeve the bridge and the project will be done. It was noted CJM will be reviewing the report from Cardinal Engineering as a checks and balances.
There was discussion as to the possibility of putting in a temporary gravel road across the meadow to Roast Meat Hill Road, but that would probably mean crossing wetlands, etc. It wasn’t felt that would be a feasible solution. Chairman Coppola noted the Road Regulations should be reviewed relative to culverts and a 25 year storm.
Chairman Coppola reiterated that technically the Committee has completed its charge. Should the group stay together or should he request from the Board of Selectmen that the Committee be dismissed? It was decided the Committee should stay together until at least the 30 percent phase has occurred and a decision made as to which option to go with.
5. New Business
a. Year 2007 Meeting Schedule
It was agreed the Committee would meet in the future as needed and at the discretion of the Chairman. All meetings will then be considered special meetings. Chairman Coppola will cancel the December 20th meeting.
6. Adjournment
There being no further business, the meeting adjourned at 8:12 PM.
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