August 16, 2007
Call to Order
The Killingworth Town Office Building Study Committee held a meeting on Thursday, August 16, 2007, at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut. In attendance were Gwenne Lally, Jim Lally, Louis Annino and Robert Aft. Chairman Lally called the meeting to order at 7:30 PM.
Introduction of Visitors - none.
Minutes of July Meeting
Motion by J. Lally, second by L. Annino, to approve July minutes as written. SO VOTED.
Communications
Communication received from Northeast Document Conservation Center has a targeted grants program for historic documents which could be used for reconfiguring the upstairs vault. Chairman Lally will contact the Board of Selectmen regarding utilization of the town's grant writer to obtain this grant.
Old Business
Report
There was discussion about the timing of the report and whether or not it would be acted on prior to the November Elections. Mr. Annino noted if the Town Office Building is going to be remodeled, it should take precedence over some other things. There was discussion regarding the current climate of the construction industry and what's going to happen in the future with construction and economy. It was suggested a bare bones report be submitted indicating a renovation of the existing facility is the appropriate action and the Committee will be moving forward with the project pending Board of Selectmen approval. Mr. Lally briefly reviewed his initial thoughts on the design concept.
Mr. Lally suggested maybe this Committee should do a little research and find out what other towns have done.
There was discussion regarding heating and air conditioning of the building.
It was also noted this project should probably be done in phases.
Mr. Lally noted this Committee should come up with a number to include everything anticipated, such as renovation, addition, heating system, interior, windows, to get a number that is feasible to the Town. The Town should start to put funds in the Capital Budget every year for this project to be spent at the appropriate time.
The question was asked how does the Town continue to operate while construction/renovation is going on. Chairman Lally noted she didn't see a big problem with continuing operations and felt there was space for employees to continue working.
There was discussion regarding the needs of various departments and meeting rooms. Chairman Lally noted there is no need for additional storage space.
Things to be done - getting a grant, vault assessment and organization upstairs, the heating and air conditioning system for a modified building, assessment of space savings through capitalizing on technology.
The first report should contain the big picture and point out the milestones for getting there - 2008 heating system, mid 2008 to 2009 assess technology and procedural changes (tax collections), assessment of needs (redesign of the Clerk's office).
There was discussion regarding the use of a generator.
Bosco House and 14 ac. - 15 minute discussion
Chairman Lally asked Lou Annino if he ever found out what happened with the old carriage house on the Bosco property. He stated the building had been torn down. Chairman Lally noted it was agreed at the last meeting for the report to say an ongoing assessment and evaluation of what's going to happen at Bosco. It was noted the Victory Garden project is going forward. Mr. Lally noted the area for the Garden needs to be grubbed off and some assistance will be required. Someone should check on the status of that project.
Chairman Lally noted an action plan should be put together as to what makes sense to do with the Bosco property. It was suggested perhaps individuals in the community could get together to make that property habitable.
It was agreed a report should go before the Board of Selectmen from this Committee before the Election.
There being no further business, the meeting adjourned at 8:30 PM.
The Killingworth Town Office Building Study Committee held a meeting on Thursday, August 16, 2007, at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut. In attendance were Gwenne Lally, Jim Lally, Louis Annino and Robert Aft. Chairman Lally called the meeting to order at 7:30 PM.
Introduction of Visitors - none.
Minutes of July Meeting
Motion by J. Lally, second by L. Annino, to approve July minutes as written. SO VOTED.
Communications
Communication received from Northeast Document Conservation Center has a targeted grants program for historic documents which could be used for reconfiguring the upstairs vault. Chairman Lally will contact the Board of Selectmen regarding utilization of the town's grant writer to obtain this grant.
Old Business
Report
There was discussion about the timing of the report and whether or not it would be acted on prior to the November Elections. Mr. Annino noted if the Town Office Building is going to be remodeled, it should take precedence over some other things. There was discussion regarding the current climate of the construction industry and what's going to happen in the future with construction and economy. It was suggested a bare bones report be submitted indicating a renovation of the existing facility is the appropriate action and the Committee will be moving forward with the project pending Board of Selectmen approval. Mr. Lally briefly reviewed his initial thoughts on the design concept.
Mr. Lally suggested maybe this Committee should do a little research and find out what other towns have done.
There was discussion regarding heating and air conditioning of the building.
It was also noted this project should probably be done in phases.
Mr. Lally noted this Committee should come up with a number to include everything anticipated, such as renovation, addition, heating system, interior, windows, to get a number that is feasible to the Town. The Town should start to put funds in the Capital Budget every year for this project to be spent at the appropriate time.
The question was asked how does the Town continue to operate while construction/renovation is going on. Chairman Lally noted she didn't see a big problem with continuing operations and felt there was space for employees to continue working.
There was discussion regarding the needs of various departments and meeting rooms. Chairman Lally noted there is no need for additional storage space.
Things to be done - getting a grant, vault assessment and organization upstairs, the heating and air conditioning system for a modified building, assessment of space savings through capitalizing on technology.
The first report should contain the big picture and point out the milestones for getting there - 2008 heating system, mid 2008 to 2009 assess technology and procedural changes (tax collections), assessment of needs (redesign of the Clerk's office).
There was discussion regarding the use of a generator.
Bosco House and 14 ac. - 15 minute discussion
Chairman Lally asked Lou Annino if he ever found out what happened with the old carriage house on the Bosco property. He stated the building had been torn down. Chairman Lally noted it was agreed at the last meeting for the report to say an ongoing assessment and evaluation of what's going to happen at Bosco. It was noted the Victory Garden project is going forward. Mr. Lally noted the area for the Garden needs to be grubbed off and some assistance will be required. Someone should check on the status of that project.
Chairman Lally noted an action plan should be put together as to what makes sense to do with the Bosco property. It was suggested perhaps individuals in the community could get together to make that property habitable.
It was agreed a report should go before the Board of Selectmen from this Committee before the Election.
There being no further business, the meeting adjourned at 8:30 PM.
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