Minutes Regular Meeting No. 403
January 5, 2005

Call to Order: Vice Chair Darrell Smith called the January 5, 2005 Regular Meeting to order at 7:05 p.m. Members present: Vice Chair Darrell Smith, Secretary Robert Ellis, Steven Durdy and Jamie Young. Chair Barbara Klein was absent. No members of the public were present.

Visitors: None

Correspondence: The following correspondence and/response was reviewed:

· Pumpout Forms: November - December 2005. Durdy reviewed the Forms and indicated that there were no concerns at this time.

· Letter: State of Connecticut - DEP, dated 12/10/04 , Subject: Submittal of e-mail Addresses. - Electronic Mail. Smith reviewed the content. It was agreed that the Killingworth WPCA was not ready to participate in the Program at this time. Smith will request that Sheri Hines pursue this matter further.

· Letter: Town of Old Lyme - WPCA, dated 12/30/04 , Subject: Decentralized Septic System Management. A Forum has been scheduled for January 30, 2004 , at the Old Lyme Public Library.

Minutes:

December 1, 2005 Annual Meeting. Durdy MOVED to approve the Minutes of the December 1, 2005 Annual Meeting. Ellis seconded the motion. Voting in favor: Durdy, Ellis and Smith. Opposed: None. Abstentions: Young. The motion was carried 3-0-1.

December 1, 2005 Regular Meeting. Ellis MOVED to approve the Minutes of the December 1, 2005 Regular Meeting (Meeting No. 402). Durdy seconded the motion. Voting in favor: Durdy, Ellis and Smith. Opposed: None. Abstentions: Young. The motion was carried 3-0-1.

Bills: Young MOVED to accept and recommend for payment the following invoice:

· Sheri Lee Hines - Winter 2004 Well Sampling at Sludge Lagoons - $60.00

Durdy seconded the motion. Voting in favor: Durdy, Ellis, Smith, and Young. Opposed: None Abstentions: None. The motion was carried 4-0-0.

Subcommittee Reports:

· DataBase 2004: Smith reported that the next step would be to train Sheri Hines on use of the Database and Laptop Computer. Smith proposed that this be made part of the February 2005 Regular Meeting. All were in agreement; Ellis will ensure that Hines is made aware.

· Education: No report at this time. Young indicated that she would evaluate options for 2005, to include Public Education opportunities.

· Wastewater Management Plan Update: See Septage Handling Options below.

Old Business:

· Budget: FY 2003/2004 Final Accounting: No additional information at this time. Young reported on Board of Finance efforts related to actual expenditures versus approved budget reporting.

· State Statutes: Tabled

· Septage Handling Options: Smith reported that theFinal Draft of the Septage Handling & Disposal Options Report had been provided to the Board of Selectmen on 12/20/04 . To date, there have been no questions, or comments, from the BOS.

New Business:

· PAO #2875 Well Sampling Report Update (Winter 2004 Sample): Results from Samples taken on 12/20/04 , will be available for review at the February Meeting.

· PAO #3101 Stream Sampling Report Update: No report at this time.

· WPCA Membership: Smith reported that he, and Ellis, were reappointed by the BOS to 3-Year Terms. Both individuals have been sworn in by the Town Clerk.

· FY 2005/2006 Budget Submission: Ellis reviewed the Budget Worksheets provided by the Selectman’s Office. Ellis will prepare the Budget Submission, based upon this Meeting’s discussion/input, and forward same to Smith for review. Smith will then submit the WPCA Budget Request by the 01/14/05 due date.

· Mandatory Septage Pumpout Survey: Discussion of a Survey of Towns, similar in size and demographics to Killingworth, to determine which ones require mandatory pumpouts, was tabled until the February Meeting.

Agenda for February 2, 2005 Regular Meeting: An overview of the WPCA Pumpout Database will be conducted by Smith.

Adjournment: Ellis MOVED to adjourn the meeting. Durdy seconded the motion. Voting in favor: Durdy, Ellis, Smith and Young. Opposed: None Abstentions: None. The motion was carried 4-0-0. The meeting was adjourned at 8:07 p.m.

 

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Minutes Regular Meeting No. 402
December 1, 2004

Call to Order: Chair Barbara Klein called the December 1, 2004 Regular Meeting to order at 7:25 p.m. Members present: Chair Barbara Klein, Vice Chair Darrell Smith, Secretary Robert Ellis, and Steven Durdy. Jamie Young was absent. No members of the public were present.

Visitors: None

Correspondence: The following correspondence and/response was reviewed:

· Pumpout Forms: November 2004. Ellis reported that no Pumpout Forms, had been received since the last Meeting. Ellis will check the status with the Town Building Department.

· Letter: State of Connecticut - DEP, dated 10/25/04 (Received by the WPCA 11/05/04 ), Subject: Discharge of Wastewater associated with Food Preparation Establishments. Smith reviewed content and indicated that the issue was applicable only to those municipalities with Sanitary Sewers (at this time).

Minutes: November 3, 2004 Regular Meeting. Ellis MOVED to approve the Minutes of the November 3, 2004 Regular Meeting. Smith seconded the motion. Voting in favor: Durdy, Ellis and Smith. Opposed: None. Abstentions: Klein. The motion was carried 3-0-1.

Bills: No Bills were presented.

Subcommittee Reports:

· DataBase 2004: Smith reported that the DataBase is ready to be implemented on 01/01/2005 , on a going forward basis. Discussion took place as to what additional data might be included in the future (e.g. precipitation history).

· Education: No report.

· Wastewater Management Plan Update: See Septage Handling Options below.

Old Business:

· Budget: FY 2003/2004 Final Accounting: Ellis reported that preliminary data indicate an overrun in the WPCA Budget for the Fiscal Year just ended. This was due to an expanded Stream/Well Sampling Program, which had been approved by the Selectman's Office after the FY 2003/2004 Budget was adopted.

· State Statutes: Tabled

· Septage Handling Options: Since Klein was out-of-town for an extended period of time, she had not had the opportunity to review the most recent Draft. Suggested changes were discussed. It was agreed that Smith would prepare a Final Draft for distribution.

New Business:

· PAO #2875 Well Sampling Report Update(Fall 2004 Sample): No additional data was available for discussion. The most recent results were consistent with previous Sample Reports.

· PAO #3101 Stream Sampling Report Update (October 2004 Sample): Durdy obtained precipitation data for the time period during which the samples were taken, in order to correlate results to environmental conditions. The data showed that there had been no significant rainfall for at least eleven days prior to the Samples. It was agreed that future sample results would be closely monitored to determine if any trends were being established, and in what locations.

Agenda for January 5, 2005 Regular Meeting: Discussion of taking a Survey of Towns, similar in size and demographics to Killingworth, to determine which ones require mandatory pumpouts will be added to the Agenda.

Adjournment: Durdy MOVED to adjourn the meeting. Smith seconded the motion. Voting in favor: Klein, Durdy, Ellis, and Smith. Opposed: None Abstentions: None. The motion was carried 4-0-0. The meeting was adjourned at 8:26 p.m.

 

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Minutes Annual Meeting
December 1, 2004

Call to Order: Chair Barbara Klein called the Meeting to order at 7:05 p.m. Members present: Chair Barbara Klein, Vice Chair Darrell Smith, Secretary Robert Ellis, and Steven Durdy. Jamie Young was absent. No members of the public were present.

Visitors: None

Election of Officers for Calendar Year 2005: Ellis MOVED to reelect the current Slate of Officers (i.e. Chair - Barbara Klein; Vice Chair - Darrell Smith; and, Secretary - Robert Ellis). Durdy seconded the motion. Voting in favor: Klein, Durdy, Ellis and Smith. Opposed: None. Abstentions: None. The motion was carried 4-0-0.

Sub-Committees: Klein made the following Appointments/Reappointments:

· Education - Young

· Database - Smith

· Wastewater Management Plan Update - Ellis

Review of WPCA Regulations: Smith suggested that a Survey be conducted of Towns similar in size and demographics to Killingworth, to determine which ones have mandatory septage pumpouts. This was viewed as a potential change to the WPCA Regulations (Effective 12-01-02 ). After discussion, it was agreed to include this issue on the Agenda for the January 2005 Regular Meeting.

Review of WPCA By-Laws: No amendments were proposed.

Adjournment: Durdy MOVED to adjourn the meeting. Smith seconded the motion. Voting in favor: Klein, Durdy, Ellis, and Smith. Opposed: None Abstentions: None. The motion was carried 4-0-0. The meeting was adjourned at 7:24 p.m.

 

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Minutes Regular Meeting No. 401
November 3, 2004

Call to Order: ViceChair Darrell Smith called the November 3, 2004 Regular Meeting to order at 7:03 p.m. Members present: Vice Chair Darrell Smith, Secretary Robert Ellis, Steven Durdy and Jamie Young. Chair Barbara Klein was absent. No members of the public were present.

Visitors: None

 

Correspondence: The following correspondence and/response was reviewed:

· Pumpout Forms: October 2004. Ellis reported that he had reviewed the Forms, and that there were no concerns at this time.

· Durdy reviewed the status of the NEMO (Non-Point Source Education for Municipal Officials) Initiative. Durdy and Klein attended the “Kickoff” Session. Durdy stated he would follow-up with Klein, and report back as necessary.

· Letter: State of Connecticut – DEP, dated 09/23/04 (Received by the WPCA 10/06/04 ), Subject: Water Pollution Control Financial Assistance Program. Smith reviewed content and indicated that issue was not applicable to Killingworth at this time.

Minutes: October 6, 2004 Regular Meeting. Durdy MOVED to approve the October 6, 2004 Regular Meeting. Ellis seconded the motion. Voting in favor: Durdy, Ellis and Smith. Opposed: None. Abstentions: Young. The motion was carried 3-0-1.

Bills: Young MOVED to accept and recommend for payment the following invoices:

· Environmental Consulting Labs, Inc. – Invoice # 19273 - $400.00

· Environmental Consulting Labs, Inc. – Invoice # 19274 - $600.00

· Sheri Lee Hines – Clerical Hours October 2004 - $226.60

· Sheri Lee Hines – Fall 2004 Well Sampling at Sludge Lagoons - $60.00

· Sheri Lee Hines – 6 Stream Samples October 11, 2004 - $60.00

Smith seconded the motion. Voting in favor: Durdy, Ellis, Smith, and Young. Opposed: None Abstentions: None. The motion was carried 4-0-0.

 

Subcommittee Reports:

· DataBase 2004: Smith reported that the DataBase should be ready to be implemented on 01/01/2005 , on a going forward basis. Data from 2004 Pumpout Forms will be entered by Hines during the First Quarter 2005. Issues still to be resolved are property transfers by the Assessors Office, and the potential of duplicate records.

· Education: No report.

· Wastewater Management Plan Update: See Septage Handling Options below.

 

Old Business:

· Stream Testing: The sample results, taken April 12, 2004 , for the 6 Streams in the 2004 Program were reviewed. The results were unremarkable.

· Budget: FY 2003/2004 Final Accounting: Tabled.

· State Statutes: Young indicated that she would pursue additional follow-up.

· Pumper Survey: Smith reported that responses were mixed in terms of quality of the data. Of the 10 Requests sent out, only 4 Pumpers responded. The data that was received has been included in the Septage Handling Options project.

· Septage Handling Options: Changes to the most recent Draft Report were discussed. It was agreed that a Final Draft will be presented at the December Meeting.

New Business:

· Facility Use Application:Ellis MOVED to accept and approve as presented the Facility Use Application for Whitfield Sanitation, Guilford , CT. The Firm will be added to the List of Approved Septage Pumpers. Smith seconded the motion. Voting in favor: Durdy, Ellis, Smith, and Young. Opposed: None Abstentions: None. The motion was carried 4-0-0.

· PAO #2875 Well Sampling Report (Fall 2004 Sample): Results were consistent with previous Sample Reports.

· PAO #3101 Stream Sampling Report (October 2004 Sample): Results were reviewed in detail. Smith requested that Durdy check environmental conditions (e.g. precipitation) at the time the samples were taken, in order to validate the conclusions. Durdy will report back at the December Meeting.

Agenda for December 1, 2004 Annual Meeting and Regular Meeting: Ellis outlined the mandatory Agenda items for the 2004 Annual Meeting, as well as the requirement to file the Schedule of Meetings for 2005/January 2006 with the Town Clerk’s Office. It is anticipated that all Members of the WPCA will be able to attend the December Meeting

Adjournment: Ellis MOVED to adjourn the meeting. Durdy seconded the motion. Voting in favor: Durdy, Ellis, Smith and Young. Opposed: None Abstentions: None. The motion was carried 4-0-0. The meeting was adjourned at 8:16 p.m.

 

 

Minutes Regular Meeting No. 399
August 4, 2004

Chair Barbara Klein called Regular Meeting No. 399, August 4, 2004, to order at 7:10 P.M. Members present: Chair Barbara Klein, Vice Chair Darrell Smith, Secretary Robert Ellis and Steven Durdy. Jamie Young was absent. Also present were First Selectman David Denvir and Selectman Louis Annino.

Visitors. Denvir, Annino and commission members discussed the sludge lagoons.During the discussion Smith distributed for review and future discussion several handouts concerning sludge lagoons.

Correspondence. The following correspondence was noted (action taken where noted)

Minutes. Ellis MOVED to accept and approve as presented the Minutes of the

July 7, 2004 Regular Meeting. Durdy seconded the motion. Voting in favor: Durdy, Ellis and Smith, Opposed: none. Abstentions: Klein. The motion was carried, 3-0-1.

Bills. Ellis MOVED to accept as presented and recommend for payment the invoice of Hynes for July 2004 clerical hours ($282.50). Smith seconded the motion. Voting in favor: Durdy, Ellis, Klein and Smith. Opposed: none. Abstentions: none. The motion was carried, 4-0-0.

Subcommittee Reports. Education: tabled in the absence of Young. Database 2004: the software package has been ordered. At the suggestion of Durdy, Klein renamed the committee the “Database 2004/GIS Subcommittee”. State Statutes: tabled in the absence of Young.

Old Business

New Business.

 

Agenda for September 1, 2004 Regular Meeting. Wastewater management plan will be added to the subcommittee reports.

Adjournment . There being no further business, Smith MOVED to adjourn the meeting. Ellis seconded the motion. Voting in favor: Durdy, Ellis, Klein and Smith. Opposed: none. Abstentions: none. The motion was carried, 4-0-0. The meeting was adjourned at 9:05 P.M.

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Minutes Regular Meeting No. 398
July 7, 2004

In the absence of Chair Barbara Klein, Vice Chair Darrell Smith called the meeting to order at 7:15 P.M. Members present: Vice Chair Darrell Smith, Secretary Robert Ellis, Steven Durdy and Jamie Young.

Visitors. State Representative Brian O’Connor distributed, gave an overview of and discussed with members OLR Bill Analysis: HB 6254 (As amended by House “A”): An Act Concerning On-site Wastewater Management Districts and Alternative Subsurface Sewage Treatment Systems. Following the presentation, Smith thanked O’Connor for his presentation and invited him to stay for the rest of the meeting.

Correspondence. The following correspondence was reviewed (action taken where noted)

Minutes. Young MOVED to accept and approve as presented the Minutes of the

June 2, 2004 Regular Meeting. Smith seconded the motion. Discussion: Smith corrected “Database 2004” to add: “It was a consensus that on or after July 1, 2004 , the clerk be authorized to expend up to $250 for ‘Microsoft Office Professional’ as long as it includes ‘Access’”. Young AMENDED the motion to add Smith’s correction. Smith seconded the motion. Voting in favor: Smith and Young. Opposed: none. Abstentions: Durdy and Ellis. The motion was carried, 2-0-2.

Bills. Smith MOVED to accept as presented and recommend for payment the following invoices:

Smith AMENDED to motion to add:

Ellis seconded the motion. Voting in favor: Durdy, Ellis, Smith and Young. Opposed: none. Abstentions: none. The motion was carried, 4-0-0.

Subcommittee Reports. Education. Young updated members on articles she has submitted to and/or has had published by the Killingworth Kriar. She will get copies to the clerk.

Old Business

New Business.

Agenda for August 4, 2004 Regular Meeting. Wastewater Management Plan will be added to the agenda. Young noted she would not be present at this meeting.

Adjournment . There being no further business, Smith MOVED to adjourn the meeting. Ellis seconded the motion. Voting in favor: Durdy, Ellis, Smith and Young. Opposed: none. Abstentions: none. The motion was carried, 4-0-0. The meeting was adjourned at 9:00 P.M.

 

Minutes Regular Meeting No. 397
June 2, 2004

Call to Order: Chair Barbara Klein called the June 2, 2004 Regular Meeting to order at 7:05 P.M. Members present: Chair Barbara Klein, Vice Chair Darrell Smith, and Jamie Young. Secretary Robert Ellis and Steven Durdy were absent. No members of the public were present. Klein appointed Young to be Acting Secretary.

Visitors: None. State Representative Brian O’Connor was scheduled to attend but his visit was postponed by Young when it was questionable there would be a quorum.

Correspondence: The following correspondence was reviewed:

Minutes: Young MOVED to approve the May 5, 2004 Regular Meeting as presented. Smith seconded the motion. Voting in favor: Klein, Smith and Young. Opposed: None. Abstentions: None. The motion was carried 3-0-0.

Bills: Young MOVED to accept and recommend for payment the following invoices:

Smith seconded the motion. Voting in favor: Klein, Smith and Young. Opposed: None Abstentions: None. The motion was carried 3-0-0.

Subcommittee Reports: no report.

Old Business:

New Business: Sludge lagoon status: update by Smith.

Agenda for July 7, 2004 Regular Meeting: Young will invite State Representative Brian O’Connor to attend. Klein will not be present. Young will miss the August meeting.

Adjournment: Young MOVED to adjourn the meeting. Smith seconded the motion. Voting in favor: Klein, Smith and Young. Opposed: None Abstentions: None. The motion was carried 3-0-0. The meeting was adjourned at 8:00 p.m.

 

Minutes Regular Meeting No. 396
May 5, 2004

Call to Order: Chair Barbara Klein called the May 5, 2004 Regular Meeting to order at 7:05 p.m. Members present: Chair Barbara Klein, Vice Chair Darrell Smith, Secretary Robert Ellis, Steven Durdy and Jamie Young. No members of the public were present.

Visitors: None

Correspondence: The following correspondence and/response was reviewed:

· Pumpout Forms: April 2004. Two forms were noted as requiring follow-up at a future date.

· Klein read a Letter, dated April 15, 2004 , from David L. Denvir, Subject: FOG Planning. Young then introduced a Memo, Subject: Education Update for inclusion in the May 5 th Minutes. Paragraph 5 of this Memo addresses the WPCA’s concerns, regarding Denvir’s Letter. After further discussion, Young agreed to request the Killingworth Krier include further information on the proper handling of FOG, in the June (or subsequent) issue. A copy ofYoung’s Memo is attached.

Minutes: April 7, 2004 Regular Meeting. Young MOVED to approve the April 7, 2004 Regular Meeting, with the clarification to FOG Planning already noted. Klein seconded the motion. Voting in favor: Ellis. Klein, Smith, Young and Durdy. Opposed: None Abstentions: None. The motion was carried 5-0-0.

Bills: Ellis MOVED to accept and recommend for payment the following invoice:

· Environmental Consulting Labs, Inc. – Invoice # 17803 - $600.00

Smith seconded the motion. Voting in favor: Ellis, Klein, Smith, Young and Durdy. Opposed: None Abstentions: None. The motion was carried 5-0-0.

Subcommittee Reports: A copy of the aforementioned Memo, Subject: Education Update for inclusion in the May 5 th Minutes, is attached.

Old Business:

· Stream Testing - The sample results, taken April 12, 2004 , for the 6 Streams in the 2004 Program were reviewed. The results were unremarkable.

· Budget: FY 2003/2004 Line Account Update: A response to Klein’s Letter of April 7, 2004 , requesting reconciliation of certain WPCA Budget line items has not yet been received.

· Proposed Budget: FY 2004/2005 Update: The 1 st Selectman has informed the WPCA that the BOS had approved the 2004/2005 Budget “as is”, and has forwarded it to the BOF.

· Pumpout District Map: Smith presented the updated Pumpout District Map. Copies will be available from Sherry Hynes.

· Database 2004: Durdy reported that the Regional Water Authority (RWA) had donated a Dell Laptop Computer to the WPCA, for the express purpose of maintaining the WPCA Database. Durdy will draft a Letter of Appreciation to the RWA, for Klein’s signature. Smith reported that the Assessor’s Data (Map/Block/Lot) had been loaded into MS Access, and would be transferred to the new Laptop.

Software (i.e. MS Office Professional Edition) costing approx. $400.00 must be purchased; Smith noted that funds were available in the WPCA Budget. Klein MOVED to purchase the required software. Young seconded the motion. Voting in favor: Ellis, Klein, Smith, Young and Durdy. Opposed: None Abstentions: None. The motion was carried 5-0-0. Sherry Lee Hynes will be requested to pursue the matter further.

· State Statues: Ellis discussed PA 03-177, which created new procedural requirements for WPCAs. Said requirements pertain primarily to municipal systems. Smith noted that the Killingworth WPCA was formed, as directed by State Statue, with the primary objectives of sewer avoidance, and the protection of groundwater. Currently, however, the WPCA has no enforcement powers per se.

It was agreed that the Town of Killingworth should seek an unbiased review, by a qualified consultant, of the continued viability of the Septic Lagoons. A memorandum to the BOS will be prepared, recommending that a Long Term Plan for Septage Management be developed. The WPCA is prepared to develop an RFP for such a Plan, upon approval by the BOS/BOF.

New Business: Ellis MOVED to accept and approve as presented the Facility Use Application for Vincent Cahill & Sons, Rockfall , CT. The Firm will be added to the List of Approved Septage Pumpers. Klein seconded the motion. Voting in favor: Ellis, Klein, Smith, Young and Durdy. Opposed: None Abstentions: None. The motion was carried 5-0-0.

Agenda for June 2, 2004 Regular Meeting: Young announced that State Representative Brian O’Connor would attend. This visit was postponed from the April 7, 2004 Regular Meeting.

Adjournment: Ellis MOVED to adjourn the meeting. Durdy seconded the motion. Voting in favor: Ellis, Klein, Smith, Young and Durdy. Opposed: None Abstentions: None. The motion was carried 5-0-0. The meeting was adjourned at 8:45 p.m.

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Minutes Regular Meeting No. 395
April 7, 2004

Call to Order. Vice Chair Darrell Smith called the April 7, 2004 Regular Meeting to order at 7:10 P.M. Members present: Chair Barbara Klein (arrived at 7:15 P.M. ), Vice Chair Darrell Smith, Secretary Robert Ellis, Steven Durdy and Jamie Young (arrived at 7:25 P.M. ). A member of the public was also present. Smith welcomed Durdy to the WPCA.

(Barbara Klein arrived at 7:15 P.M. and assumed her seat as “Chair”.)

Visitors (State Representative Brian O'Connor) Ellis advised that he received an E-mail from Young that O'Connor was unable to attend tonight's meeting. No visitors wished to participate.

Correspondence. The following correspondence and/or response was reviewed:

•  Pumpout Forms: December 2003, January – March 2004

(Young arrived at 7;25 P.M.)

•  March 30, 2004 Appointment Letter (Durdy)

•  March 2004 Sanitarian's Report

Minutes: March 3, 2004 Regular Meeting: Ellis MOVED to approve the March 3,2004 Regular Meeting Minutes with the correction that Young was NOT present. Smith seconded the motion. Voting in favor: Ellis, Klein, Smith and Young. Opposed: none. Abstentions: none. The motion was carried , 4-0-0. Durdy was not eligible to vote.

Bills. Young MOVED to accept and recommend for payment the following invoices:

Smith seconded the motion. Voting in favor: Durdy, Ellis, Klein, Smith and Young. Opposed: none. Abstentions: none. The motion was carried , 5-0-0.

Subcommittee Reports: “After the Storm” Young updated members on her research for a public mailing. Suggestions were given by members. Education: Young has arranged to submit articles for town web sites and The Killingworth Kriar. A general discussion took place on suggested topics.

Old Business

•  DEP/F.O.G. Regulations: updated by Young. Permitting is strongly recommended through local town agencies. Does not generally apply to residences and small restaurants such as those found in Killingworth.

•  Budget: FY 2003/2004: Line Account Update: spread sheet distributed and memo to bookkeeping reviewed.

•  Proposed Budget: FY 2004/2005 Update: the clerk advised that there will be a public hearing in April and suggested a member should check to see if any changes were made to the proposed budget which was submitted to the Board of Selectmen.

•  Database 2004: updated by Smith and Young.

•  State Statutes: Ellis is researching.

•  Vacancy on WPCA: Steven Durdy appointed in March 2004.

New Business. Ellis MOVED to accept and approve as presented the 2004 Facility Use Application for Anderson Bros. Excavation & Sanitation. Smith seconded the motion. Voting in favor: Ellis, Klein, Smith and Young. Opposed: none. Abstentions: none. The motion was carried , 4-0-0. Not voting: Durdy.

Agenda for May 5, 2004 Regular Meeting: carry over old business.

Adjournment. Ellis MOVED to adjourn the meeting. Smith seconded the motion. Voting in favor: Durdy, Ellis, Klein, Smith and Young. Opposed: none. Abstentions: none. The motion was carried , 5-0-0. The meeting was adjourned at 9:00 P.M.

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MINUTES REGULAR MONTHLY MEETING NO. 394
March 3, 2004

Vice Chair Barbara Klein called the March 3, 2004 Regular Monthly Meeting to order at 7:20 P.M. Members present: Chair Barbara Klein, Vice Chair Secretary Darrell Smith and Secretary Robert Ellis. No members were absent. There is one vacancy.

Visitors (None)

Correspondence.

•  Sanitarian's Monthly Report for February 2004

•  Pumpout Reports for January and February 2004: reviewed by Ellis. No indications of failures.

Minutes. Ellis MOVED to accept and approve as presented the Minutes of the February 4, 2004 Regular Meeting. Smith seconded the motion. Voting in favor: Klein, Smith and Ellis. Opposed: none. Abstentions: none. The motion was carried , 3-0-0.

Bills. Ellis MOVED to accept and recommend for payment as presented the following invoices:

•  Hynes – February 2004 Clerical Hours - $330.00

•  Technique Printers – February 2004 - $36.25

Smith seconded the motion. Voting in favor: Klein, Smith and Ellis. Opposed: none. Abstentions: none. The motion was carried , 3-0-0.

Subcommittee Reports. Education. No report.

Old Business.

•  Budget: Fiscal Year 2003/04. Clerk will reconcile the accounting from bookkeeping.

•  Proposed Budget: Fiscal Year 2004/05. No feedback received from the Board of Selectmen.

•  Database 2004: updated by Smith.

New Business.

•  Route 80/81 Development: Ellis will research state statutes on water pollution control commissions and their duties.

•  DEP Reports: draft reports submitted by the clerk for review.

•  Applications for 2004 Sludge Lagoon Facility Use . Ellis MOVED to accept as complete and approve as submitted the Applications for 2004 Sludge Lagoon Facility Use from Envirotech and Shoreline Sanitation. Smith seconded the motion. Voting in favor: Klein, Ellis and Smith. Opposed: none. Abstentions: none. The motion was carried , 3-0-0.

•  State Statutes on WPCA: update by Smith and Ellis.

•  2004 Facility Use Permit: draft submitted by the clerk for review.

•  Homeland Security: Smith reported on a seminar he attended concerning the protection of drinking water.

•  PAO #2875 (Modified) Permit: the clerk was directed to sample wells 1 and 2.

•  PAO #3101 2004 Streams: the clerk was directed to sample the same streams as 2003 to establish a base.

•  Vacancy: Klein has urged a potential candidate to contact his political party affiliation for a recommendation.

Agenda: April 7, 2004 Regular Monthly Meeting . Young will be advised to contact the clerk to advise If State Representative Brian O'Connor will be attending.

There being no further business, Smith MOVED to adjourn the meeting. Ellis seconded the motion. Voting in favor: Ellis, Klein and Smith. Opposed: none. Abstentions: none. The motion was carried , 3-0-0. The meeting was adjourned at 8:10 P.M.

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MINUTES REGULAR MONTHLY MEETING NO. 393
FEBRUARY 4, 2004

Vice Chair Barbara Klein called the February 3, 2004 Regular Monthly Meeting to order at 7:00 P.M. Members present: Vice Chair Barbara Klein, Secretary Darrell Smith, Robert Ellis and Jamie Young. No members were absent. There is one vacancy. A member of the public was present but did not wish to participate. Members having potential candidates for the vacancy were urged to have them contact their respective political parties concerning their interest in serving on this commission.

Visitors. There were no visitors who wished to participate.

Correspondence.

•  Environmental Consulting Laboratories, Inc. Report dated January 14, 2004 2 Overlook Farms (Streams A and B) and 2003 Stream No. 2 (Route 80 and 81 Fire Pond Outlet Stream) was reviewed by Smith. There is no strong evidence of pollution at this time. (Follow up on complaint brought to WPCA)

•  Environmental Consulting Laboratories, Inc. Report dated January 19, 2004 , was reviewed by Smith. Sludge Lagoon Monitoring Wells 1 and 2. Well No. 2 shows some slightly elevated parameters but these parameters are no higher than usual. (In compliance with Pollution Abatement Order No. 2875 (Modified) Permit.)

•  Environmental Consulting Laboratories, Inc. Report dated January 19, 2004 for 2003 Streams 1 and 3-6 was reviewed by Smith. No indication of pollution. Stream No. 2 was sampled in conjunction with the 2 Overlook Farms Road complaint. See above for report information from January 2004 sampling. (In compliance with Pollution Abatement Order No. 3101.)

•  January 14, 2004 Memo from State DEP re: F.O.G. Reviewed by Smith. Copies will be distributed to members and the code official and restaurant sanitarian for review and comments.

•  Sanitarian's Monthly Report for January 2004

•  January 27, 2004 Memo from First Selectman Denvir re: web page

•  Pumpout Reports for January 2004: reviewed by Ellis. No indications of failures.

Minutes. Young MOVED to accept and approve as presented the Minutes of the December 3, 2003 Annual Meeting, December 3, 2003 Regular Meeting and January 7, 2004 Regular Meeting. Ellis seconded the motion. Voting in favor: Klein, Smith, Ellis and Young. Opposed: none. Abstentions: none. The motion was carried , 4-0-0.

Bills. Klein MOVED to accept and recommend for payment as presented the following invoices:

•  Environmental Consulting Labs, Inc. Invoice No. 17121 – 2 Overlook Farms Road - $300.00

•  Environmental Consulting Labs Inc.: Invoice No. 17145 – sludge lagoon wells (last quarter 2003) - $400.00

•  Environmental Consulting Labs, Inc.: Invoice No. 17160 – streams (Fall 2003) - $500.00 and

•  Hynes – January 2004 Clerical Hours - $220.00

Young seconded the motion. Voting in favor: Klein, Smith, Ellis and Young. Opposed: none. Abstentions: none. The motion was carried , 4-0-0.

Subcommittee Reports. Education. Young will invite State Representative Brian O'Connor to the March 3, 2004 Regular Meeting.

Old Business.

•  Budget: Fiscal Year 2003/04. Clerk's accounting was distributed for review. All are within budget.

•  Proposed Budget: Fiscal Year 2004/05 has been submitted to the Board of Selectmen.

•  Database 2004: updated by Smith.

New Business.

•  Officers: Ellis NOMINATED Klein for Chair and Smith for Vice Chair. Young seconded the nomination. There being no further nominations, Klein MOVED to close the nominations for chair and vice chair and that the secretary cast one vote for the nominees. Young seconded the motion. Voting in favor: Klein, Smith, Ellis and Young. Opposed: none. Abstentions: none. The motion was carried , 4-0-0. The secretary cast one vote for the nominees.

Klein NOMINATED Ellis for Secretary. Young seconded the nomination. There being no further nominations. Smith MOVED to close the nominations for secretary and for the secretary to case one vote for the nominee. Young seconded the motion. Voting in favor: Klein, Smith, Ellis and Young. Opposed: none. Abstentions: none. The motion was carried , 4-0-0. The secretary cast one vote for the nominee.

New officers from February 3, 2004 to December 31, 2004 are:

•  Chair: Barbara Klein

•  Vice Chair: Darrell Smith

•  Secretary: Robert Ellis

Klein appointed Young as Chair of the Education Subcommittee. Smith distributed copies the EPA Publication “After the Storm: A Citizen's Guide to Understanding Stormwater” for review and suggested that Young see if it can be linked to the Chamber's web page. He also suggested that Young research funding that might become available for a direct mailing to residents and OLISP grant availability.

•  2 Overlook Farms (Dooley property). Following a discussion led by Smith, it was the consensus of the commission that no further action will be taken at this time. The test results from January 2004 are inconclusive as to whether or not a major source of pollution exists that is responsible for the alleged odors as reported by the property owner.

•  Route 80/81 Development: Ellis will research state statutes on water pollution control commissions and their duties.

(Klein stepped out of the meeting at 8:35 and Smith took over the meeting.)

New Business

•  Applications for 2004 Sludge Lagoon Facility Use . Smith MOVED to accept as complete and approve as submitted the Applications for 2004 Sludge Lagoon Facility Use for

•  A&W Sanitation

•  Ahearn & Sons LLC

•  Country Sanitation

•  John J. Doerrer, Inc.

•  Lussier & Sons Septic Service LLC and

•  Bill Walter & Sons Septic Service.

Young seconded the motion. Voting in favor: Smith, Ellis and Young. Opposed: none. Abstentions: none. The motion was carried , 3-0-0. Klein was not present.

(Klein returned at 8:40 P.M. and assumed her office. Smith assumed the vice chair position.)

•  Proposal: Haddam Regional 17 Dump . Young will research. No other members were aware of any proposal.

•  Chris Lundberg: a letter of thanks to former member Lundberg was signed.

Agenda: March 3, 2004 Regular Monthly Meeting . State Representative Brian O'Connor and review of WPCA Regulations will be added to the usual agenda.

There being no further business, Ellis MOVED to adjourn the meeting. Klein seconded the motion. Voting in favor: Klein, Smith, Ellis and Young. Opposed: none. Abstentions: none. The motion was carried, 4-0-0. The meeting was adjourned at 8:55 P.M.

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MINUTES REGULAR MEETING
January 7, 2004

Secretary Darrell Smith called the January 7, 2004 Regular Meeting to order at 7:00 P.M. Members present: Secretary Darrell Smith, Robert Ellis and Jamie Young. Vice Chair Barbara Klein was absent.

Visitors : former member Chris Lundberg, urged the members to continue the programs of the commission. He submitted copies of his notification of non-reappointment from First Selectman Denvir.

Correspondence: Pumper Reports for November and December 2003 were reviewed.

Bills : Young MOVED to accept and approve for payment the following invoices:

•  Hynes – December 30, 2003 – well sampling - $60.00

•  Hynes – December 22, 2003 – 2 Overlook Farms Road sampling - $67.50

•  Hynes – December 29, 2003 – streams - $60.00

•  Hynes – December 2003 clerical - $220.00

Ellis seconded the motion. Voting in favor: Smith, Ellis and Young. Opposed: none. Abstentions: none. The motion was carried , 3-0-0.

Minutes: tabled.

Old Business: 2 Overlook Farms Road : the site was sampled on December 22, 2003 . Results are pending. Ellis contacted Dooley. He will notify Ellis if he notices any problems. PAO #2875 (Modified) Permit: the sludge lagoon wells were sampled on December 30, 2003 . PAO #3101: the second round of sampling was performed on December 29, 2003 . Budget: FY 204/05 : amendments were made to the draft. It will be prepared and submitted. DataBase 2004: update by Young and Smith. Education: State Representative Brian O'Connor will be invited to a future meeting.

New Business: Election of Chair: tabled to the February meeting.

Agenda : February 4 2004 Meeting: Election of Chair; Brian O'Connor invitation.

Ellis MOVED to adjourn the meeting. Young seconded the motion. Voting in favor: Ellis, Smith and Young. Opposed: none. Abstentions: none. The motion carried ,

3-0-0. The meeting was adjourned at 8:00 P.M.

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